Employee Tracking Software - The Best Solutions in 2023

Hubstaff is among the most popular workplace monitoring software solutions on the internet. The company has been around since 2012 and has relatively quickly become a paragon for the niche. More demanding users might dub it a rudimentary tool, but Hubstaff’s glowing reviews and spotless reputation confirm it’s still at the very top. There are multiple subscription types corresponding to different needs of companies, including an extremely simplified free version that acts like a never-ending trial mode. Let’s get up close and personal to see exactly what it has to offer.

First off, we’ll turn our attention to the interface and the general feel of the Hubstaff app. The computer activity monitor tool is extremely simple from the employee’s side. All you need to do is select the project you’d like to start, along with any predefined tasks, and press the play button. The counter clearly displays the hours worked and minimizes into your system tray to free up space on your desktop. Most of the basic functions can be accessed by right-clicking the counter in the tray, which is extremely convenient and fast. From time to time, you will need to spend a few seconds to update the app, but most of the time it’s quick and painless.

While you use the desktop app to monitor the employee computer, all of the data is stored safely on the cloud and can be accessed through the official website. Administrators can see all of the users, their hours, activity, and Hubstaff screenshots. These privileges can also be shared with other users, so you can create an entire management team with full access. Additionally, it is possible to assign special viewer roles to users with read-only permissions. Regular employees can also check their own statistics, find Hubstaff tasks, and measure their progress. In that sense, the software is rather transparent and straightforward.

Hubstaff is far from perfect. Every now and then, you can expect some bugs, lost time entries, and problems with the counter. It’s generally not a huge concern, but it’s worth mentioning that you can’t rely purely on the numbers 100% of the time.

The Hubstaff pricing system is fair and affordable. The simplest version of the tool comes free of charge and only works for one user. The plan lets you keep track of how many hours you’ve worked and calculates your activity levels based on your keystrokes and clicks. This employee productivity software also includes random screenshots and a basic form of payroll management.

If you want to upscale your business and save as much as possible, you can go with the annual subscription plan that will cost you $5.83 per user per month. The plan comes with two free months, customized preferences for every user, and integration with one application like Slack. For a little bit more ($8.33 a month) you can unlock dozens of other features to help you out with payroll, monitoring, and integrations. This is the most popular package – and for good reason. Finally, the Enterprise plan costs $16.67 per month but doesn’t exactly bring that much to the table. Essentially, it just gives you a helping hand and VIP support.

InterGuard is undoubtedly a powerful tool with numerous features that will keep your business safe and your employees in order. However, whether or not this is the right program for your company depends a lot on your workplace policies and any arrangements you’ve made beforehand. For all intents and purposes, InterGuard functions as spyware. Unless you explicitly tell them, your employees won’t know what’s hiding in their computer, so you should put some thought into it. Here’s what it looks like in practice.

The setup process is quick and uncomplicated. The installation wizard leads you through it step by step and reminds you to remove the files and delete browser history at the very end.

InterGuard does not provide employee notifications, but it has the capabilities to actively prevent users from engaging in suspicious activities. If your employee tries to access an unsafe website, Interguard can stop them and send you a notification.

The same goes for high-risk programs, USB storage devices, or email clients. It is this proactive approach that separates the software from the majority of the competition. You can even get special alerts based on keywords or trigger complete device lockdown to protect sensitive files. Companies that rely on high security can definitely benefit from this program. InterGuard software can work on all devices, so it doesn’t matter if your employees use Macs, PCs, tablets, or mobile phones. Their data will be protected even when they’re on the go.

The customizable dashboard is the biggest people-pleaser. InterGuard collects huge amounts of diverse data and lets you organize reports according to your specific needs. While this sounds like a feature created specifically with advanced users in mind, it’s actually fairly simple. There is a setup wizard helping you through the process, but you’ll get the hang of it in no time.  

There are two main InterGuard pricing plans available as well as the free trial version. It lasts seven days, gives you a handful of limited features, and operates only in the visible mode. The paid cloud-based subscription will cost you $9 a month per user and unlock all of the features. If you want a bit more protection with the software located in your own data center, you’ll have to contact the provider for a custom enterprise quote.