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5 Best Virtual Office Spaces to Boost Your Remote Business

Danica Djokic Image
Written ByDanica Djokic
Updated March 11,2022

If you can’t wrap your mind around the concept of renting an office without paying the rent, you probably haven’t heard of virtual offices. They provide you with the benefits of physical office space for a sliver of the cost.

Owning an office can be a stumbling block for small-business owners, due to high costs and long-term lease commitments. Fortunately, that’s where a virtual office comes in, and our hand-picked list of the five best virtual office spaces should help you choose one.

With the increased adoption of remote work in recent times, virtual offices are more popular than ever. And rightly so, as they provide all the benefits of a physical office and eliminate most drawbacks. Here are our top virtual office picks:

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Best for Beginners
Opus Virtual Offices Logo
1. Opus Virtual Offices
Starts at
$99 /month
GET STARTED
Geographic Availability:

GOOD

Physical Office Services:

N/A

Features:

GOOD

Mobile App:

FAIR

Customer Support:

EXCELLENT

KEY FEATURES
SERVICE DETAILS
  • Live receptionist answering calls
  • Corporate mailing address
  • Company phone and fax number
Alliance Virtual Offices Logo
2. Alliance Virtual Offices
Starts at
$39.99 /month
GET STARTED
Geographic Availability:

EXCELLENT

Physical Office Services:

EXCELLENT

Features:

GOOD

Mobile App:

N/A

Customer Support:

EXCELLENT

KEY FEATURES
SERVICE DETAILS
  • Recognized business address
  • Mail handling and mail forwarding
  • Live receptionist
Best for International Businesses
Davinci Virtual Offices Logo
3. Davinci Virtual Offices
Starts at
$49
GET STARTED
Geographic Availability:

EXCELLENT

Physical Office Services:

EXCELLENT

Features:

EXCELLENT

Mobile App:

N/A

Customer Support:

EXCELLENT

KEY FEATURES
SERVICES DETAILS
  • Virtual receptionist
  • Meeting catering
  • Access to physical workspaces
Best for Mobile Management
Allied Offices Logo
4. Allied Offices
Starts at
$38 /month
GET STARTED
Geographic Availability:

GOOD

Physical Office Services:

EXCELLENT

Features:

EXCELLENT

Mobile App:

EXCELLENT

Customer Support:

GOOD

KEY FEATURES
SERVICE DETAILS
  • Affordable prices
  • Excellent mobile app
  • Virtual phone system
Sococo Logo
5. Sococo
Starts at
$13.49 /seat/month
GET STARTED
Geographic Availability:

N/A

Physical Office Services:

N/A

Features:

GOOD

Mobile App:

EXCELLENT

Customer Support:

GOOD

KEY FEATURES
SERVICE DETAILS
  • Free Trial
  • Real-time office management
  • Integrations

How We Evaluate Virtual Offices

Have a look at the guidelines we followed while compiling our list of virtual office platforms that provide virtual facilities for businesses.

Available Locations

Virtual offices come with a business address that’s essential for this type of service. However, being virtually located in the suburbs and receiving your clients’ letters from the city center does not leave the same impression. We examined if the platforms offer locations in the US only or have office spaces worldwide, in case you’d like to operate internationally.

We made sure to include companies that provide the best virtual business address range. After all, a company address helps maintain the appearance of professionalism for business owners, as well as being required for transactions.

Office Space

We highly appreciate virtual office software that isn't limited to an address, but provides a physical location you can use or rent on an as-needed basis. If you only need access once a week, it won’t cost you the same as it would if you needed it every day. If having virtual offices and services isn’t enough for your business needs, you can subscribe to monthly packages that include several perks.

Virtual office space is an excellent option for fledgling entrepreneurs who don’t have the money to invest in an office space just yet. You can also use these spaces to host client meetings, network, or take a break from your home office.

Receptionist Services

You want to make sure that your calls are answered promptly and professionally, whether you’re in the office or not! If clients call, but there is no one to take those calls, you’re going to have a relationship problem; virtual receptionists alleviate this problem.

Receptionist services are a crucial part of any decent virtual office provider’s offer. Aside from having someone answer your phone for you during regular business hours, some platforms may even include an automated answering machine, so you don't have to worry about missing important calls outside of working hours.

Pricing Plans

Those seeking virtual facilities instead of renting physical ones are usually on a tight budget and try to save money using this type of service. Every dollar counts, so it’s essential to do extensive research before signing up anywhere. Pricing plans can vary significantly between (and within) providers, depending on the location, additional features, or number of seats.

Looking for a cheap virtual office means checking the fine print for hidden fees or taxes that may not be included in the initial quote, as these can quickly add up. Aside from straightforward pricing plans, a free trial or money-back guarantee make providers stand out among competitors.

Additional Features

It's essential to look for features and add-ons that can benefit your business. High-speed internet, catering services, onsite management solutions, and A/V technology are among the perks that sometimes come bundled or require extra fees. Many virtual office companies include amenities such as meeting rooms, day offices, and event space – which can be great for when you need to host a meeting or take care of some work away from home.

You should also consider whether a mobile app is available with your virtual office platform of choice. The best platforms will have a robust app that allows you to do everything on the go.

Customer Support

Well-organized customer service can make all the difference when you are looking for the perfect virtual office solution. The virtual office spaces that have the best customer support will provide help rapidly and efficiently if anything goes wrong because they understand how important it is for their customers' businesses to run smoothly at all times.

It doesn’t matter how impressed your client is with the central location of your downtown office. If he has to wait half an hour for a conference room you booked last week, it’s not going to look good.

The Very Best Virtual Offices

  1. Opus Virtual Offices
  2. Alliance Virtual Offices
  3. Davinci Virtual Offices
  4. Allied Offices
  5. Sococo
Featured Snippet Image

Virtual Offices Reviews

Opus Virtual Offices Review Logo

Opus Virtual Offices Review

Geographic Availability:

GOOD

Physical Office Services:

N/A

Features:

GOOD

Mobile App:

FAIR

Customer Support:

EXCELLENT

  • ⦿ Call-out option
  • ⦿ International call transfer
  • ⦿ Converting and emailing voicemails and faxes

If you're new to the entrepreneur world and want to kick off your business with minimal investments, then Opus Virtual Offices would be a great choice. Easy to use, with a straightforward five-step signup process and intuitive dashboard, this company can provide you with virtual assistant and receptionist services.

It has more than 650 locations across the US, Canada, and Puerto Rico to choose from and comes with phone and fax numbers and a call forwarding option that will ring up to four phone numbers. This virtual office for small business owners and beginners will also convert voicemails and faxes into text and send them to your inbox.

Opus Virtual Offices offers a range of additional features for an extra price. For example, with Business Credit Builder, you’ll be able to provide your monthly payment history to credit reporting agencies. You can also add a call-out option, texting feature, a toll-free number, international call transfer, and other extras.

Opus VO Call might not be one of the best virtual office apps we’ve ever seen, but it does allow you to call your team members and stay productive no matter where you are. However, a significant trade-off is the complete lack of a physical workspace that would be used for hosting meetings and greeting people when necessary.

On the other hand, you don't have to worry about hidden charges – what you see is what you get! For the flat rate of $99/month, you get access to a virtual office at a proper address, with a phone line, a live receptionist, and all other amenities you need - so long as they’re virtual. If you'd like extra services, you can pay for as many add-ons as you want and obtain the best products for your virtual office.

If there's ever a problem, their customer service will provide immediate assistance via live chat, a toll-free line, message box on their site, through social media channels, or simply by flipping through the FAQ section.

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Alliance Virtual Offices Review Logo

Alliance Virtual Offices Review

Geographic Availability:

EXCELLENT

Physical Office Services:

EXCELLENT

Features:

GOOD

Mobile App:

N/A

Customer Support:

EXCELLENT

  • ⦿ Live receptionist
  • ⦿ Virtual phone line
  • ⦿ Online notary service

New virtual office platforms are popping up all over the place. Still, this company is a solid choice for anyone looking to start a business with as little money invested upfront as possible. If you’re looking for affordable virtual offices with various features and worldwide locations, we highly recommend giving Alliance Virtual Offices a try.

With more than 1,200 global locations across 45 countries around the world, you can rest assured you’ll be virtually settled in the best spot, with the best infrastructure, including business phone numbers and a virtual phone system. On top of that, there’s the option of using its physical offices with a conference room and business lounge, along with a lobby receptionist to greet clients.

Alliance Virtual Offices offer one of the best live receptionist services among the competition, but this needs to be purchased separately. And you may (rightly) ask, what is a virtual office without a receptionist to take calls, schedule appointments, and manage your calendar? That’s why we recommend paying for this additional feature.

We also loved the mail reception and forwarding, online notary service, and virtual phone with a dedicated business number (local or toll-free). On the downside, Alliance Virtual Offices doesn’t have a mobile app, so connecting with coworkers and getting work done no matter where you are might be difficult.

The prices depend on the location you choose for your office and start from $39.99 per month. It’s an investment that you can afford to make – even when you’re bootstrapping your new business. If you would like to have more than a cheap virtual office address and basic service, you’ll have to pay extra for a live receptionist, virtual phone, or renting a physical location. There are two packages, Platinum or Platinum Plus, and the latter will provide you with 16 hours of meeting room or private office time.

Alliance’s customer service is top-notch and will help with anything from office setup to assistant training, and more. You can reach out to them via live chat, phone, email, site contact form, or social networks. You can also simply check their educational resources and see if they help.

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Davinci Virtual Offices Review Logo

Davinci Virtual Offices Review

Geographic Availability:

EXCELLENT

Physical Office Services:

EXCELLENT

Features:

EXCELLENT

Mobile App:

GOOD

Customer Support:

EXCELLENT

  • ⦿ Digital Registered Agent (RA) platform
  • ⦿ Live web chat services
  • ⦿ Lobby greeter

Let's take a look at Davinci Virtual Offices, which offers one of the cheapest virtual office packages that start from $49 per month. With Davinci, you get a business address, a dedicated local or toll-free phone number, and access to conference rooms and business lounges. You can also use their video conferencing service, which is excellent for remote team meetings. The platform has an A+ rating with BBB, which is a significant advantage.

We recommend Davinci for those who wish to expand their businesses internationally. It has over 5,500 locations in the US, Canada, the UK, Germany, Japan, Brazil, Mexico, and other countries to choose from. Davinci is a great choice for a virtual office for small-business owners and prominent entrepreneurs alike.

Davinci's users will get access to more than 20,000 meeting rooms located in prominent office buildings, fully-equipped with catering services, video presentation tools, a lobby greeter, and high-speed internet. There’s also the option of daily office renting for meeting clients, investors, or employee candidates in a professional environment.

Other services that Davinci offers are business mail reception and forwarding and a digital Registered Agent (RA) platform to help you out with legal issues. For an additional cost, you can hire a live receptionist, and live chat customer support. It also has two separate apps, one for managing your virtual phone calls and one for hosting meetings, on both the App Store and Google Play.

This virtual office’s prices are pretty affordable, and the costs will be estimated depending on the location and start from $49. However, additional services might be costly, so get ready to invest from $129 to $319 per month for a live receptionist, $79 to $100 monthly for web chat services, and at least $10 per hour for renting a meeting space.

Should you encounter a problem, you can address the customer support via live chat, website contact form, email, phone, or find your answer within the FAQ section. We got our response within seconds.

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Allied Offices Review Logo

Allied Offices Review

Geographic Availability:

GOOD

Physical Office Services:

EXCELLENT

Features:

EXCELLENT

Mobile App:

EXCELLENT

Customer Support:

GOOD

  • ⦿ Copy, print, and fax services
  • ⦿ Lobby listing
  • ⦿ Bilingual live receptionist

One of the best virtual office providers out there is Allied Offices, a platform based on advanced smartphone accessibility to help you manage your business when you’re out and about. Best known for its virtual phone services, it also provides conference rooms and meeting spaces for you to greet your clients and close deals. We recommend it to business owners who are always on the go and need to run their entire business from their mobile devices.

Allied Offices boasts over 400 locations throughout the US and Canada, with its main facility in Las Vegas. This platform offers a complete solution with mail handling, a prestigious virtual office, and a phone number to help you get started. The company also provides a wide range of conference room sizes and video conferencing capabilities.

Their meeting spaces include amenities such as LCD and TV projectors, fast and reliable free Wi-Fi, copy, print, and fax services, mail forwarding, lobby listing, and license hung at the location you choose. If you prefer, you can hire a bilingual live receptionist to route your calls to and have them answer and screen all requests. You’ll also get a local or toll-free virtual phone number and app for business calls and text messages.

If you decide to go for this virtual office, the pricing will probably fit your budget, as you can expect to start with as little as $38 per month, depending on the location. There are three pricing plans: the first one is Allied Flex and requires you to pay the cost of the location only. Allied Pro is more expensive and adds a virtual phone system, while Allied Live provides live receptionist services and all other benefits. Check the price calculator to get a cost estimate for your particular location.

All hiccups during the process can be easily solved by contacting customer support, which is available between 8:30 a.m. and 5:00 p.m. (PST) Monday to Friday, via phone, email, contact form, or live chat.

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Sococo Review Logo

Sococo Review

Geographic Availability:

N/A

Physical Office Services:

N/A

Features:

GOOD

Mobile App:

EXCELLENT

Customer Support:

GOOD

  • ⦿ Document sharing
  • ⦿ Multiple screen shares
  • ⦿ Customizable office decor

While researching the best virtual office software to present you with, we were thrilled to find Sococo. This virtual office application offers team chat, video conferencing, screen sharing, and instant messaging. The best part is - it mimics a real office, with colleagues’ avatars sitting next to each other, chatting, and performing tasks.

Team managers can choose unique office decor, pick a floor plan, recreate classrooms for training and teaching, and check on their team members using a bird’s-eye view in real-time. On the downside, there isn’t a physical location to offer space for meetings, nor an address or mail forwarding. Even though Sococo is the best virtual office company for maintaining cohesive team dynamics, you won’t be able to get a live receptionist, phone number, or email address, nor meet clients in person, unless you arrange for it independently.

Sococo lets you connect to your office from any device, using its top-notch iOS and Android apps - you can jump in at any time, from anywhere.

The software also provides whiteboard collaboration tools for remote teams to brainstorm ideas and host meetings. What makes Sococo one of the best virtual office solutions is its integration with Zoom, Webex, Google Meet, and Microsoft Teams. Great for collaboration with co-workers and team building, the company provides live audio and HD video conferencing, multiple concurrent screen shares, in-app chat, document sharing, shareable meeting links for guests, and “Knock on door” instant collaboration.

Sococo rates vary by the number of seats you rent, and you can choose one of the two packages it offers. The first one will cost $13.49 per seat per month, with a minimum of 10 seats if you pay annually. The plan includes 5,000 minutes per seat every month; if you need additional time, you’ll pay an extra. Sococo Unlimited, on the other hand, offers unlimited minutes for $24.99 per seat per month (100 seats minimum). There’s a free trial if you’d like to try its services prior to purchasing.

Having the best virtual office backgrounds isn’t enough if clients are on hold due to service glitches. That’s when Sococo’s customer support steps in: You can count on their vast educational resources or reach out via live chat from 8 a.m. to 4 p.m. PST, via email, or contact form.

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FAQ
Is a virtual office worth it?

A virtual office can be a great way to save money and time, especially if you are just starting your entrepreneur journey on a tight budget. It helps you create an official virtual address for your small business without the need to rent physical space. You get access to conference rooms and offices in different locations around the country (or even abroad), as well as professional receptionists who can answer your calls and support you when needed. If your business requires a lot of face-to-face meetings with clients, renting an actual physical space would be a better choice.

How do I choose a virtual office?

We know that it isn’t easy to sift through all the choices on the market. However, there are a few things you should keep in mind when choosing the best virtual office providers for your business. Be sure to know the size of your business and how often you would need to use conference rooms or office space. You should examine the additional features the provider offers: Live receptionists, virtual phone systems, and mail handling. Finally, estimate your budget and how much you would be ready to pay for the services.

Who has the best virtual office?

After researching various virtual office providers, Davinci Virtual Offices came out on top. With over 5,500 locations worldwide and a wide range of services offered, it is perfect for businesses that want to expand their reach globally. If you're looking for a provider with a local presence, Allied Offices is an excellent option with 400 locations in the US and Canada and its innovative advanced smartphone accessibility. For businesses that require a lot of team collaboration, we recommend Sococo, which offers excellent team chat and video conferencing tools.

How much are virtual offices?

The virtual office price ranges vary based on the services provided, but they usually start at as low as $50 per month. It often depends on the office's location, size, and additional features at your disposal, or even on the number of seats (Sococo). For example, Allied Offices offer a business mailing address and basic services for $38 per month, whereas Opus Virtual Offices has a flat rate of $99 that includes a phone number and live receptionist services.

What are the drawbacks of virtual offices?

Even the best virtual office companies come with trade-offs. First, you may not get the same level of privacy that you would with an actual physical location. Then, it's harder to meet face-to-face with clients and employees if they're located in other cities or countries. Less tech-savvy users will find using virtual office services a bit tricky. In addition, some providers charge an extra fee if you use their conference rooms or office space more than once per month. Finally, some banks won’t let you open a bank account if you don’t present them with an actual physical location for your business.

What services do virtual offices provide?

The best virtual office distributors will most likely provide you with a unique and professional mailing address and phone number with a call forwarding option. That way, businesses can save money on rent and personnel costs by having their offices distributed worldwide while maintaining physical addresses and office-dependent services. Along with this essential service, most of them will offer meeting and conference room renting with fast internet, video conferencing tools, and other amenities. You can also hire a live receptionist who’ll take over your calls and deal with clients.