5 Best Virtual Office Spaces to Boost Your Remote Business
Written By Danica Djokic
Updated: February 6, 2024
If you can’t wrap your mind around the concept of renting an office without paying the rent, you probably haven’t heard of virtual offices. They provide you with the benefits of physical office space for a sliver of the cost.
Owning an office can be a stumbling block for small-business owners, due to high costs and long-term lease commitments. Fortunately, that’s where a virtual office comes in, and our hand-picked list of the five best virtual office spaces should help you choose one.
With the increased adoption of remote work in recent times, virtual offices are more popular than ever. And rightly so, as they provide all the benefits of a physical office and eliminate most drawbacks. Here are our top virtual office picks:
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1. Opus Virtual Offices
Geographic Availability:
good
Physical Office Services:
na
Features:
good
Mobile App:
fair
Customer Support:
excellent
- ⦿Live receptionist answering calls
- ⦿Corporate mailing address
- ⦿Company phone and fax number
Opus Virtual Offices is one of the best virtual office platforms, with more than 650 locations across the US, Canada, and Puerto Rico and a straightforward signup process. Its simple pricing plan and easy-to-understand features make Opus Virtual Offices an excellent choice for those new to this form of running a business and seeking their first virtual office space. There are no high-tier packages, upscaling, or the option of a physical workspace. Instead, the company offers live telephone answering with call transferring, a corporate mailing address, phone, and fax number, monthly payment history provided to credit reporting agencies, and more.
2. Alliance Virtual Offices
Geographic Availability:
excellent
Physical Office Services:
excellent
Features:
good
Mobile App:
na
Customer Support:
excellent
- ⦿Recognized business address
- ⦿Mail handling and mail forwarding
- ⦿Live receptionist
Next on our list of virtual office reviews is Alliance Virtual Offices. The company boasts a network of over 1,200 locations in 45 countries worldwide and provides inclusive virtual office services for businesses. Users can count on a recognized business address to receive unlimited mail forwarding. Additionally, Alliance Virtual Offices provides access to over 1,000 on-demand meeting rooms or private offices worldwide.
3. Davinci Virtual Offices
Geographic Availability:
excellent
Physical Office Services:
excellent
Features:
excellent
Mobile App:
na
Customer Support:
excellent
- ⦿Virtual receptionist
- ⦿Meeting catering
- ⦿Access to physical workspaces
Davinci virtual office plan offers various services, such as a prestigious business address in over 5,500 locations across the US, Canada, the UK, Germany, Hong Kong, Japan, Brazil, Mexico, and other countries. Users can rent an impressive executive suite or meeting room with reliable Wi-Fi, A/V equipment, and even catering options if they need to meet clients or host events. You can even get a dedicated phone number and extension to ensure you never miss an important call from a client or customer.
4. Allied Offices
Geographic Availability:
good
Physical Office Services:
excellent
Features:
excellent
Mobile App:
excellent
Customer Support:
good
- ⦿Affordable prices
- ⦿Excellent mobile app
- ⦿Virtual phone system
If you’re looking for a company that provides full-package virtual office services for mobile devices so that you can manage your business on the go, Allied Offices is the right choice. This platform will give you a tangible business address, a professional meeting space, and facilities that can be customized to fit your company’s profile. With a dedicated receptionist, super-fast Wi-Fi, A/V equipment, license hanging, and more, Allied Offices won’t disappoint you and your clients.
5. Sococo
Geographic Availability:
na
Physical Office Services:
na
Features:
good
Mobile App:
excellent
Customer Support:
good
- ⦿Free Trial
- ⦿Real-time office management
- ⦿Integrations
Working in a virtual world has become the new standard in remote employment. The best app for virtual office hours, Sococo, can be used on any device, through a web browser, iOS, or Android app, making it easy to connect with your team no matter where you are. You’ll be able to integrate the platform with Zoom, WebEx, Google Meet, and Microsoft Teams accounts and share multiple screens with your teammates. There isn’t a physical address, though, nor a business phone number.
How We Evaluate Virtual Offices
Have a look at the guidelines we followed while compiling our list of virtual office platforms that provide virtual facilities for businesses.
Available Locations
Virtual offices come with a business address that’s essential for this type of service. However, being virtually located in the suburbs and receiving your clients’ letters from the city center does not leave the same impression. We examined if the platforms offer locations in the US only or have office spaces worldwide, in case you’d like to operate internationally.
We made sure to include companies that provide the best virtual business address range. After all, a company address helps maintain the appearance of professionalism for business owners, as well as being required for transactions.
Office Space
We highly appreciate virtual office software that isn’t limited to an address, but provides a physical location you can use or rent on an as-needed basis. If you only need access once a week, it won’t cost you the same as it would if you needed it every day. If having virtual offices and services isn’t enough for your business needs, you can subscribe to monthly packages that include several perks.
Virtual office space is an excellent option for fledgling entrepreneurs who don’t have the money to invest in an office space just yet. You can also use these spaces to host client meetings, network, or take a break from your home office.
Receptionist Services
You want to make sure that your calls are answered promptly and professionally, whether you’re in the office or not! If clients call, but there is no one to take those calls, you’re going to have a relationship problem; virtual receptionists alleviate this problem.
Receptionist services are a crucial part of any decent virtual office provider’s offer. Aside from having someone answer your phone for you during regular business hours, some platforms may even include an automated answering machine, so you don’t have to worry about missing important calls outside of working hours.
Pricing Plans
Those seeking virtual facilities instead of renting physical ones are usually on a tight budget and try to save money using this type of service. Every dollar counts, so it’s essential to do extensive research before signing up anywhere. Pricing plans can vary significantly between (and within) providers, depending on the location, additional features, or number of seats.
Looking for a cheap virtual office means checking the fine print for hidden fees or taxes that may not be included in the initial quote, as these can quickly add up. Aside from straightforward pricing plans, a free trial or money-back guarantee make providers stand out among competitors.
Additional Features
It’s essential to look for features and add-ons that can benefit your business. High-speed internet, catering services, onsite management solutions, and A/V technology are among the perks that sometimes come bundled or require extra fees. Many virtual office companies include amenities such as meeting rooms, day offices, and event space – which can be great for when you need to host a meeting or take care of some work away from home.
You should also consider whether a mobile app is available with your virtual office platform of choice. The best platforms will have a robust app that allows you to do everything on the go.
Customer Support
Well-organized customer service can make all the difference when you are looking for the perfect virtual office solution. The virtual office spaces that have the best customer support will provide help rapidly and efficiently if anything goes wrong because they understand how important it is for their customers’ businesses to run smoothly at all times.
It doesn’t matter how impressed your client is with the central location of your downtown office. If he has to wait half an hour for a conference room you booked last week, it’s not going to look good.
The Very Best Virtual Offices
- Opus Virtual Offices
- Alliance Virtual Offices
- Davinci Virtual Offices
- Allied Offices
- Sococo
Virtual Offices Reviews
Opus Virtual Offices
Geographic Availability:
good
Physical Office Services:
na
Features:
good
Mobile App:
fair
Customer Support:
excellent
- ⦿Call-out option
- ⦿International call transfer
- ⦿Converting and emailing voicemails and faxes
If you’re new to the entrepreneur world and want to kick off your business with minimal investments, then Opus Virtual Offices would be a great choice. Easy to use, with a straightforward five-step signup process and intuitive dashboard, this company can provide you with virtual assistant and receptionist services.
It has more than 650 locations across the US, Canada, and Puerto Rico to choose from and comes with phone and fax numbers and a call forwarding option that will ring up to four phone numbers. This virtual office for small business owners and beginners will also convert voicemails and faxes into text and send them to your inbox.
Opus Virtual Offices offers a range of additional features for an extra price. For example, with Business Credit Builder, you’ll be able to provide your monthly payment history to credit reporting agencies. You can also add a call-out option, texting feature, a toll-free number, international call transfer, and other extras.
Opus VO Call might not be one of the best virtual office apps we’ve ever seen, but it does allow you to call your team members and stay productive no matter where you are. However, a significant trade-off is the complete lack of a physical workspace that would be used for hosting meetings and greeting people when necessary.
On the other hand, you don’t have to worry about hidden charges – what you see is what you get! For the flat rate of $99/month, you get access to a virtual office at a proper address, with a phone line, a live receptionist, and all other amenities you need – so long as they’re virtual. If you’d like extra services, you can pay for as many add-ons as you want and obtain the best products for your virtual office.
If there’s ever a problem, their customer service will provide immediate assistance via live chat, a toll-free line, message box on their site, through social media channels, or simply by flipping through the FAQ section.
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Alliance Virtual Offices
Geographic Availability:
excellent
Physical Office Services:
excellent
Features:
good
Mobile App:
na
Customer Support:
excellent
- ⦿Live receptionist
- ⦿Virtual phone line
- ⦿Online notary service
New virtual office platforms are popping up all over the place. Still, this company is a solid choice for anyone looking to start a business with as little money invested upfront as possible. If you’re looking for affordable virtual offices with various features and worldwide locations, we highly recommend giving Alliance Virtual Offices a try.
With more than 1,200 global locations across 45 countries around the world, you can rest assured you’ll be virtually settled in the best spot, with the best infrastructure, including business phone numbers and a virtual phone system. On top of that, there’s the option of using its physical offices with a conference room and business lounge, along with a lobby receptionist to greet clients.
Alliance Virtual Offices offer one of the best live receptionist services among the competition, but this needs to be purchased separately. And you may (rightly) ask, what is a virtual office without a receptionist to take calls, schedule appointments, and manage your calendar? That’s why we recommend paying for this additional feature. We also loved the mail reception and forwarding, online notary service, and virtual phone with a dedicated business number (local or toll-free).
The prices depend on the location you choose for your office and start from $39.99 per month. It’s an investment that you can afford to make – even when you’re bootstrapping your new business. If you would like to have more than a cheap virtual office address and basic service, you’ll have to pay extra for a live receptionist, virtual phone, or renting a physical location. There are two packages, Platinum or Platinum Plus, and the latter will provide you with 16 hours of meeting room or private office time.
Alliance’s customer service is top-notch and will help with anything from office setup to assistant training, and more. You can reach out to them via live chat, phone, email, site contact form, or social networks. You can also simply check their educational resources and see if they help.
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Davinci Virtual Offices
Geographic Availability:
excellent
Physical Office Services:
excellent
Features:
excellent
Mobile App:
na
Customer Support:
excellent
- ⦿Digital Registered Agent (RA) platform
- ⦿Live web chat services
- ⦿Lobby greeter
Let’s take a look at Davinci Virtual Offices, which offers one of the cheapest virtual office packages that start from $49 per month. With Davinci, you get a business address, a dedicated local or toll-free phone number, and access to conference rooms and business lounges. You can also use their video conferencing service, which is excellent for remote team meetings. The platform has an A+ rating with BBB, which is a significant advantage.
We recommend Davinci for those who wish to expand their businesses internationally. It has over 5,500 locations in the US, Canada, the UK, Germany, Japan, Brazil, Mexico, and other countries to choose from. Davinci is a great choice for a virtual office for small-business owners and prominent entrepreneurs alike.
Davinci’s users will get access to more than 20,000 meeting rooms located in prominent office buildings, fully-equipped with catering services, video presentation tools, a lobby greeter, and high-speed internet. There’s also the option of daily office renting for meeting clients, investors, or employee candidates in a professional environment.
Other services that Davinci offers are business mail reception and forwarding and a digital Registered Agent (RA) platform to help you out with legal issues. For an additional cost, you can hire a live receptionist, and live chat customer support. It also has two separate apps, one for managing your virtual phone calls and one for hosting meetings, on both the App Store and Google Play.
This virtual office’s prices are pretty affordable, and the costs will be estimated depending on the location and start from $49. However, additional services might be costly, so get ready to invest from $129 to $319 per month for a live receptionist, $79 to $100 monthly for web chat services, and at least $10 per hour for renting a meeting space.
Should you encounter a problem, you can address the customer support via live chat, website contact form, email, phone, or find your answer within the FAQ section. We got our response within seconds.
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Allied Offices
Geographic Availability:
good
Physical Office Services:
excellent
Features:
excellent
Mobile App:
excellent
Customer Support:
good
- ⦿Copy, print, and fax services
- ⦿Lobby listing
- ⦿Bilingual live receptionist
One of the best virtual office providers out there is Allied Offices, a platform based on advanced smartphone accessibility to help you manage your business when you’re out and about. Best known for its virtual phone services, it also provides conference rooms and meeting spaces for you to greet your clients and close deals. We recommend it to business owners who are always on the go and need to run their entire business from their mobile devices.
Allied Offices boasts over 400 locations throughout the US and Canada, with its main facility in Las Vegas. This platform offers a complete solution with mail handling, a prestigious virtual office, and a phone number to help you get started. The company also provides a wide range of conference room sizes and video conferencing capabilities.
Their meeting spaces include amenities such as LCD and TV projectors, fast and reliable free Wi-Fi, copy, print, and fax services, mail forwarding, lobby listing, and license hung at the location you choose. If you prefer, you can hire a bilingual live receptionist to route your calls to and have them answer and screen all requests. You’ll also get a local or toll-free virtual phone number and app for business calls and text messages.
If you decide to go for this virtual office, the pricing will probably fit your budget, as you can expect to start with as little as $38 per month, depending on the location. There are three pricing plans: the first one is Allied Flex and requires you to pay the cost of the location only. Allied Pro is more expensive and adds a virtual phone system, while Allied Live provides live receptionist services and all other benefits. Check the price calculator to get a cost estimate for your particular location.
All hiccups during the process can be easily solved by contacting customer support, which is available between 8:30 a.m. and 5:00 p.m. (PST) Monday to Friday, via phone, email, contact form, or live chat.
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Sococo
Geographic Availability:
na
Physical Office Services:
na
Features:
good
Mobile App:
excellent
Customer Support:
good
- ⦿Document sharing
- ⦿Multiple screen shares
- ⦿Customizable office decor
While researching the best virtual office software to present you with, we were thrilled to find Sococo. This virtual office application offers team chat, video conferencing, screen sharing, and instant messaging. The best part is – it mimics a real office, with colleagues’ avatars sitting next to each other, chatting, and performing tasks.
Team managers can choose unique office decor, pick a floor plan, recreate classrooms for training and teaching, and check on their team members using a bird’s-eye view in real-time. On the downside, there isn’t a physical location to offer space for meetings, nor an address or mail forwarding. Even though Sococo is the best virtual office company for maintaining cohesive team dynamics, you won’t be able to get a live receptionist, phone number, or email address, nor meet clients in person, unless you arrange for it independently.
Sococo lets you connect to your office from any device, using its top-notch iOS and Android apps – you can jump in at any time, from anywhere.
The software also provides whiteboard collaboration tools for remote teams to brainstorm ideas and host meetings. What makes Sococo one of the best virtual office solutions is its integration with Zoom, Webex, Google Meet, and Microsoft Teams. Great for collaboration with co-workers and team building, the company provides live audio and HD video conferencing, multiple concurrent screen shares, in-app chat, document sharing, shareable meeting links for guests, and “Knock on door” instant collaboration.
Sococo rates vary by the number of seats you rent, and you can choose one of the two packages it offers. The first one will cost $13.49 per seat per month, with a minimum of 10 seats if you pay annually. The plan includes 5,000 minutes per seat every month; if you need additional time, you’ll pay an extra. Sococo Unlimited, on the other hand, offers unlimited minutes for $24.99 per seat per month (100 seats minimum). There’s a free trial if you’d like to try its services prior to purchasing.
Having the best virtual office backgrounds isn’t enough if clients are on hold due to service glitches. That’s when Sococo’s customer support steps in: You can count on their vast educational resources or reach out via live chat from 8 a.m. to 4 p.m. PST, via email, or contact form.
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