Free Appointment Scheduling Software - Our Top Picks

Do you wish you could find a better way to manage your time? If so, you’ve come to the right place. We’ve compiled a list of free appointment scheduling software to help you organize your business and everyday tasks. Take a look below at our overview to learn more. Continue reading our methodology to learn how we chose our top picks. There is also a section where we go over each program in detail so you can compare our top picks.

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Check Out Our Reviews
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1. Acuity Scheduling

  • Unlimited appointments
  • Excellent user interface
  • Easy to change appointments on the fly

Acuity Scheduling is a cloud-based appointment scheduling application for managing business  appointments online. It is best suited for individuals or small businesses, especially those in the service industry.

read full review

Staff Logins & Calendars:

1 calendar in the free version

Appointments per Month:

Unlimited

Reminders:

None in the free version

Supported Platforms:

Windows, MacOS, iOS, Android

Customer Support Options:

Email, self-help guides

  • Unlimited appointments
  • Excellent user interface
  • Easy to change appointments on the fly

Acuity Scheduling is a cloud-based appointment scheduling application for managing business  appointments online. It is best suited for individuals or small businesses, especially those in the service industry. Read full review

VISIT WEBSITE
Staff Logins & Calendars:

1 calendar in the free version

Appointments per Month:

Unlimited

Reminders:

None in the free version

Supported Platforms:

Windows, MacOS, iOS, Android

Customer Support Options:

Email, self-help guides

  • Unlimited appointments
  • Excellent user interface
  • Easy to change appointments on the fly

2. Shedul

  • Free feature set
  • Unlimited appointments and user accounts
  • Website embedding options

Shedul is a cloud-based scheduling solution that is mostly used by spas, salons, gyms, and wellness centers. It is a completely free platform with no premium or paid services.

read full review

Staff Logins & Calendars:

Unlimited

Appointments per Month:

Unlimited

Reminders:

Email & SMS

Supported Platforms:

Windows, MacOS

Customer Support Options:

Email, self-help guides

  • Free feature set
  • Unlimited appointments and user accounts
  • Website embedding options

Shedul is a cloud-based scheduling solution that is mostly used by spas, salons, gyms, and wellness centers. It is a completely free platform with no premium or paid services. Read full review

VISIT WEBSITE
Staff Logins & Calendars:

Unlimited

Appointments per Month:

Unlimited

Reminders:

Email & SMS

Supported Platforms:

Windows, MacOS

Customer Support Options:

Email, self-help guides

  • Free feature set
  • Unlimited appointments and user accounts
  • Website embedding options

3. Square Appointments

  • Free package for solopreneurs
  • Access to Square’s business management suite
  • Excellent mobile app

Square Appointments is a great example of appointment scheduling software that’s free for single users. It offers access to all of Square’s business management software, including invoicing, CRM, and payment processing, without any charge. The catch is that it’s only free for one user. Multi-user options cost money. This makes the software best suited for solopreneurs.

read full review

Staff Logins & Calendars:

1

Appointments per Month:

Unlimited

Reminders:

SMS & Email

Supported Platforms:

Windows, MacOS, iOS, Android

Customer Support Options:

Phone, email, self-help guides

  • Free package for solopreneurs
  • Access to Square’s business management suite
  • Excellent mobile app

Square Appointments is a great example of appointment scheduling software that’s free for single users. It offers access to all of Square’s business management software, including invoicing, CRM, and payment processing, without any charge. The catch is that it’s only free for one user. Multi-user options cost money. This makes the software best suited for solopreneurs. Read full review

VISIT WEBSITE
Staff Logins & Calendars:

1

Appointments per Month:

Unlimited

Reminders:

SMS & Email

Supported Platforms:

Windows, MacOS, iOS, Android

Customer Support Options:

Phone, email, self-help guides

  • Free package for solopreneurs
  • Access to Square’s business management suite
  • Excellent mobile app

4. Setmore

  • Great features for small businesses
  • Unique class-booking function
  • Fantastic customer support

Setmore is a cloud-based appointment booking program that features appointment-management and calendar tools. One of Setmore’s unique features is its ability to create classes that customers can attend by reserving a spot online. The software is well-suited for businesses that organize group activities such as fitness or language classes.

read full review

Staff Logins & Calendars:

4

Appointments per Month:

Unlimited

Reminders:

Email

Supported Platforms:

Windows, MacOS, iOS, Android

Customer Support Options:

Live chat, self-help guides

  • Great features for small businesses
  • Unique class-booking function
  • Fantastic customer support

Setmore is a cloud-based appointment booking program that features appointment-management and calendar tools. One of Setmore’s unique features is its ability to create classes that customers can attend by reserving a spot online. The software is well-suited for businesses that organize group activities such as fitness or language classes. Read full review

VISIT WEBSITE
Staff Logins & Calendars:

4

Appointments per Month:

Unlimited

Reminders:

Email

Supported Platforms:

Windows, MacOS, iOS, Android

Customer Support Options:

Live chat, self-help guides

  • Great features for small businesses
  • Unique class-booking function
  • Fantastic customer support

5. 10to8

  • Excellent for small business
  • Live-chat feature
  • Software integrations

10to8 is an online booking application with a unique instant chat feature. It can be integrated with more than 500 of the most popular apps and programs out there, including Microsoft Office, Google Calendar, Zoom, Slack, Stripe, Paypal, and Xero. Not all of these integrations are available with the 10to8 free plan, but it still earns a place at the top of our free appointment scheduling software list because of its third-party software integration.

read full review

Staff Logins & Calendars:

2

Appointments per Month:

100

Reminders:

Email and SMS

Supported Platforms:

Windows, MacOS, iOS, Android

Customer Support Options:

Live chat, email

  • Excellent for small business
  • Live-chat feature
  • Software integrations

10to8 is an online booking application with a unique instant chat feature. It can be integrated with more than 500 of the most popular apps and programs out there, including Microsoft Office, Google Calendar, Zoom, Slack, Stripe, Paypal, and Xero. Not all of these integrations are available with the 10to8 free plan, but it still earns a place at the top of our free appointment scheduling software list because of its third-party software integration. Read full review

VISIT WEBSITE
Staff Logins & Calendars:

2

Appointments per Month:

100

Reminders:

Email and SMS

Supported Platforms:

Windows, MacOS, iOS, Android

Customer Support Options:

Live chat, email

  • Excellent for small business
  • Live-chat feature
  • Software integrations

Best of the Best Awards

Our Methodology

Scheduling software isn’t a one-size-fits-all commodity. Different packages have distinctive features that make them ideal for some users - while the same features are of no use to others. We’ve created an evaluation rubric based on the essential features that every worthwhile appointment scheduler must implement. That rubric served as a guide as we evaluated each product on our list.

To pick the best product for your unique needs, figure out which of the factors we evaluate are essential to you. Look for schedulers that implement them well. And don’t forget to take each product’s unique special capabilities into account.

Here are the factors we use as the basis of our evaluations.

Features

There are plenty of apps out there that help you with scheduling and organization. But free online appointment scheduling software is a little harder to find. Companies often offer a free trial version that provides very limited functions compared to subscription-based alternatives. Some plans offer unlimited appointments but limit the available features. Others make distinctions among their plans by allowing unlimited appointments for free users, but restricting other features to paying customers. The “Features” category is based on what you are getting for free and how it compares to the paid options that the company offers.

Ease of Use

Every good program should be well-optimized, quick, and easy to use. This is especially important for online appointment scheduling software, whose purpose is to make appointment scheduling simple and painless. This category includes everything about the software that’s relevant to the user experience - the ease-of-use of the scheduling app, the quality of the user interface, and how well all of the available options are explained to the user.

Platform and Compatibility

The world’s best appointment scheduler will be of little use to you if it works poorly on your operating system, or worse yet, doesn’t support your OS. Mobile solutions are slowly taking over from desktops. The best appointment scheduling software solutions support Windows, MacOS, and even different branches of Linux, as well as Android and iOS on mobile. This category includes which operating systems are supported by the scheduling management tool and which mobile platforms are supported, if any.

Calendar and Appointment Management

Organizing your appointments, remembering important dates, and planning events all start by taking a look at your calendar. Calendaring tools are an important aspect of any appointment software. When we evaluate tools according to this factor, we consider whether free calendar software is included in the app and how well-integrated the calendar is. We also consider how many appointments you and your clients can set up per month.

Online Booking

Online booking should be easy and intuitive for clients and employees alike. One of the basic capabilities customers look for is the option to schedule their own appointments. Some advanced solutions also offer payment options. We evaluate whether the scheduling application supports embedding, the online booking functions on websites and social networks, as well as what kinds of integrations it offers with payment providers such as PayPal.

Customer Relationship Management

Managing relationships with customers is one of the most demanding tasks of any client-based business. That’s why CRM capabilities are essential. The best free appointment scheduling software should have options such as chat and email, and every appointment booking program, whether free or not, should have appointment reminders as a standard feature. CRM factors include all the tools the scheduling software uses to make it easier for your customers to schedule appointments with you or your business. These options are reserved for paid plans in most business scheduling software.

Customer Support

Appointment scheduling software is generally pretty straightforward, as far as software goes. Nevertheless, you might run into bugs or issues, you might need clarification on how a certain feature works, or you might just want to find out more about the software solution before committing to it. This is where quality customer support comes in. We evaluate support options (phone, email, live chat, FAQ) as well as the overall quality of the customer support platform.

Top 5 Free Appointment Scheduling Software Providers

  • 1. Acuity Scheduling
  • 2. Shedul
  • 3. Square Appointments
  • 4. Setmore
  • 5. 10to8

The Reviews

Key Features
  • Usability - Excellent
  • Online Booking - Good
  • Software Integration - None in free version
  • CRM - Fair in free version
  • Customer Support - Average
Additional Features
  • Unlimited appointments
  • Fantastic user interface
  • Robust online booking functions

Acuity Scheduling was conceived by Gavin Zuchlinski in 2006 to help his mother, Kim, with her massage-therapy business. Today it’s one of the better examples of appointment scheduling software with free downloads.

Features

Acuity has four plans, including a free version. You can access the free scheduling plan, which gives you one calendar and unlimited appointments, for as long as you like. But you have to pay for advanced features such as website embedding, calendar syncing, reminder emails and texts, reporting, and payments.

Ease of Use

Acuity has a well-organized user interface. It has a modern, clean, minimalist design that’s very customizable. Without any developer knowledge, you can change colors, lettering, and logos. If you’re savvy with CSS, customization can go even further.

Platform and Compatibility

This free online scheduling tool was originally designed for the Windows platform, but it works on Mac as well. Acuity also has an app for iOS and Android.

Calendar and Appointment Management

The free version of Acuity lets you access one online scheduling calendar. You can set up availability and schedule an unlimited number of appointments of various sorts, from live meetings to phone and video conferences. For a fee, It can be seamlessly integrated with popular apps such as Google Calendar.

Online Booking

Acuity has robust online booking functions. It lets you list an unlimited number of services with time slots and prices. Clients only need to log in, find a time slot and service, and make the booking. The free online calendar doesn’t support payments, however – for that you’d have to upgrade to a paid plan.

Customer Relationship Management

Most of Acuity’s CRM features are reserved for paid tiers. Acuity offers SMS and email reminders, payment options, reporting, and calendar integration, all for a fee. These paid options offer unlimited appointments and access to your clients’ booking history.

Customer Support

Acuity offers dedicated email support and a very robust self-help platform on the website. However, there is no phone support. The company justifies this by saying restricting support to email keeps costs down and support quality high.

Summary

Overall, Acuity is a pretty good free online calendar planner. Many of its best features are reserved for paying users, however. The free version offers a fantastic user interface with good online booking options and unlimited monthly appointments. For advanced features such as payment processing, appointment reminders, reporting, and app integration, you’ll have to move up to one of the paid plans.

Key Features
  • Usability - Good
  • Online Booking - Excellent
  • Software Integration - Fair
  • CRM - Excellent
  • Customer Support - Good
Additional Features
  • Comprehensive free feature set
  • Great CRM options
  • Booking options can be embedded on any website or social network

Shedul is one of the leading software-as-a-service platforms for managing appointments in the beauty and wellness industry. The company was formed in London in 2014 and today it also has offices in New York, Dubai, Melbourne, and Warsaw. Its services are used by 40,000 businesses across 120 countries around the world.

Features

Shedul is an excellent example of scheduling software free of any hidden costs. Many of the best options offered by competitors are reserved for paid users, but Shedul’s free plan is its only plan. Compared to the competition, Shedul is very generous – it can be used by any number of users and it has unlimited scheduling options.

Ease of Use

Shedul is all about simplicity. Its user interface is easy to navigate and simple in design. With just a few clicks, users can color-code different sections, set up various services, and make payments for products and services. Schedul is less customizable than Acuity, but the default design should meet the needs of most users.

Platform and Compatibility

We’ve already established that Shedul is great free online scheduling software. It’s a web-only platform, though, so if you were hoping for a dedicated mobile appointment booking app, prepare to be disappointed. On the upside, the website is optimized for mobile devices, so your experience on a phone or tablet should be just as good as on the computer.

Calendar and Appointment Management

Shedul lets you set up an unlimited number of customer and employee calendars. In addition to color-coding, you can also set up company-wide holidays and working days, as well as working timetables for your staff. There is no integration with external calendar apps.

Online Booking

With Shedul, booking options can be embedded into any website, including social networking sites. A customer using the free online scheduling tool just needs to select a service and a provider, and they’ll be taken to the section which lists available appointment times. Pricing information can also be presented here, and you can also spell out your appointment policies, including cancellation terms. There is no payment processing integration.

Customer Relationship Management

Shedul offers fantastic CRM options even though it is completely free. You can create automated messages confirming or cancelling appointments, as well as rescheduling notifications. There is also an SMS and email reminder function. Finally, the software features a robust customer database that can help you track appointments, invoices, and purchases for every client individually.

Customer Support

Whether you use a paid or free scheduling tool, customer support can make the difference between a frustrating and a pleasant user experience. Like Acuity, Shedul does not offer support by phone. It does have very good email support, however. It also features a great knowledge base on its website, complete with training and instructional videos.

Summary

Shedul is a fantastic online booking app that offers a wealth of options such as unlimited calendars and appointments, automated appointment reminders, a comprehensive client database, and website embedding options. Its main disadvantage is its inability to sync with calendar apps like Google Calendar and payment processing apps such as Square.

Key Features
  • Usability: - Very good
  • Online booking: - Excellent
  • Software Integration: - Excellent
  • CRM: - Excellent
  • Customer Support: - Average
Additional Features
  • All features completely free for one user
  • Free website available for use if you don't have one
  • Detailed customer database

Square Appointments is an appointment manager from Square, a financial services, merchant services aggregator, and mobile payment company in San Francisco. It was first devised by an independent company called BookFresh. The scheduling software was acquired by Square in 2014.

Features

Square Appointments has an interesting concept – everything in its offer is available for free, but only for one user. You get unlimited appointments, multiple booking options, multiple CRM features, and integration with all of Square’s other software, including a fantastic point-of-sale system. This makes it the best free scheduling software on our list for solopreneurs.

Ease of Use

Square’s software is well known for its intuitive, user-friendly nature, and Square Appointments is no different. The sleek, modern user interface makes navigation a breeze whether you are on a mobile device or using the web platform. It’s not as customizable as Acuity scheduling software, but it does the job with style and class.

Platform and Compatibility

Square Appointments started as an iOS app, so its mobile UX is superior. However, the app for Android is still under development, and certain features that work on iOS and the web-based platform are missing or not working properly. It’s a work in progress.

Calendar and Appointment Management

Square Appointments provides access to a free online scheduling platform through its cloud-based calendar software. It’s a very robust online calendar maker, allowing business owners to set up specific types of appointments and services. Additionally, policies can be enforced: Cancellation and no-show fees can be automated. The calendar also syncs with different devices and integrates with other popular calendar apps.

Online Booking

Square Appointments benefits from integration with Square’s payment processing services, so clients and customers can prepay for appointments with no fuss. In addition to integrating payment processing with your appointment booking calendar, Square also lets you integrate the booking software with other websites and social media platforms. Finally, if you don’t have a website, you can use Square’s free website, and online store options to host your web store and appointment platform.

Customer Relationship Management

Square’s calendar software is free for single users. This makes its extensive CRM features all the more impressive. There’s a detailed customer database that can hold contact information, payment details, purchase history, and any notes you may wish to make about your clients. You can also set up automated email and SMS reminders for both you and your customers.

Customer Support

Square Appointments is part of a large family of Square products. Customer support for all of them works the same way – there is an extensive support center with a chatbot helper and a large selection of support articles. Phone support for the free booking software is available from Monday to Friday.

Summary

Overall, Square Appointments is a fantastic program. If you’re a solo business owner, you really cannot do any better. If you need multiple calendars, however, or have more than one employee who needs appointment booking, it’s a less attractive option than some competitors on our list. It’s especially good for people already using other products from Square, not just the free appointment scheduling software.

Key Features
  • Usability: - Very good
  • Online booking: - Excellent
  • Software Integration: - Good
  • CRM: - Good
  • Customer Support: - Excellent
Additional Features
  • Group-class booking features
  • Customers can leave reviews
  • Rescheduling or cancellations can be done via email

Setmore is a cloud-based calendar scheduler that has been around since 2011. Today the standalone group scheduling app covers the needs of tens of thousands of users across the globe.

Features

Setmore offers a lot in its free package: online booking options with up to four staff calendars, group and class booking functions, integration with Square Payments for payment processing, and email reminders. There are also website embedding features and social-media support.

Ease of Use

Whether appointment scheduling software is free or not, it needs to be easy to use for both the business and its customers. Setmore was designed from the ground up with a focus on usability and simplicity – even your technologically handicapped great-grandmother can find her way around the interface. A simple two-color system with a navigation pane, Setmore is a system that works well but lacks customization options that some competitors offer.

Platform and Compatibility

Setmore has a web-based implementation for Windows and MacOS as well as apps for Android and iOS. The mobile apps have the navigation panel on the bottom of the screen, while the web version has it on the left side. For both, accessing different sections is just a matter of clicking on the appropriate icon.

Calendar and Appointment Management

For a free appointment scheduler, Setmore offers some really great features. In addition to the standard calendar-booking options, businesses can also set up class bookings that have specified attendance limits. This is great for companies that require group-activity bookings. The premium plan syncs with Google Calendar.

Online Booking

Setmore’s online booking tool is very user-friendly. Customers can reach contact and service information from their online booking pages. Setmore also integrates with social networks, making it easy for clients to book appointments directly from Facebook and Instagram. The free version has payment processing options through Square Payments. The premium option allows for syncing with Stripe as well, giving your customers another payment processing option.

Customer Relationship Management

Setmore’s free appointment booking software offers email reminders for both staff and customers. Customers can also reschedule or cancel appointments by replying to these emails, and businesses can use the system to send notifications or thank customers for their business. You need to move up to the premium plan for SMS reminders. There is also a review system, where customers can leave their thoughts about your services directly from the booking page. These reviews can be shared easily on social networks.

Customer Support

Setmore has perhaps the best customer support platform of any free appointment scheduling app. It offers 24/7 support via live chat, a toll-free phone number, and email.

Summary

Setmore is a reliable online scheduling program that offers many options in a free package that’s hard to beat. It’s not quite as comprehensive as Square’s offer, but it’s free for up to four staff logins and calendars. For a schedule maker that is freeware, it’s a pretty good deal.

It also offers unique group booking options, making it our top pick for businesses looking to organize group activities. This is a great choice for fitness centers and language classes. The biggest disadvantage is that the free version provides only email-based reminders and no integration with other calendar apps such as Google Calendar. There is also very little in the way of customization for those who care about that in a free scheduling app. Considering how well-designed the software is, however, these are minor problems.

Key Features
  • Usability: - Excellent
  • Online booking: - Very good
  • Software Integration: - Excellent
  • CRM: - Very good
  • Customer Support: - Good
Additional Features
  • Fantastic software integration
  • Personalized two-way chat system
  • Extensive customer database

10to8 is published by a company of the same name that was founded in 2011 and headquartered in Milton, England. The software was launched in 2014 and has since become the online booking system of choice for many organizations around the world. Notable examples include Autodesk, Mercedes-Benz, and Yale University.

Features

10to8 has five pricing plans, starting with the free appointment scheduler for small business owners, appropriately named Small Business. The other plans are Basic, Grow, Bigger Business, and the custom-tailored Enterprise version. There is also a 31-day trial option for those who wish to try premium features before committing. The free edition supports two staff logins and 100 appointments per month. It is also limited to online-only customer support.

Ease of Use

10to8 provides a very simple shared online calendar with a navigation pane so you can see your calendar, customer directory, messaging tab, help, or settings. A dropdown menu lets you customize the calendar view. A search bar provides access to customer data and support articles. If you like, you can easily change the default blue-and-white color scheme. It’s a simple but effective system.
Platform and Compatibility
10to8’s appointment and work scheduling software is free to download from both Apple’s and Google’s app stores. The website is mobile optimized, so you can access it on your phone without downloading the app if you prefer.

Calendar and Appointment Management

10to8’s free plan supports up to four staff logins/calendars for coordinating meetings and appointments among staff members. It also allows users to view an activity log to check out schedule changes, cancellations, and payments. The system integrates seamlessly with Google Calendar, making it a rare free online booking system with Google support.

Online Booking

10to8’s customizable booking page can easily be embedded into your website or social media page. You can create multiple services, and service providers can be linked to some or all of them. There are integration options for WordPress and Weebly, as well as Paypal for payment processing options, so clients can pay in advance for their bookings. Paid plans also include health insurance compliance features, which are missing from most other scheduling programs.

Customer Relationship Management

A lot of the handiest CRM features in 10to8’s online scheduling software are free. The free program has an automated email and SMS notification system as well as online surveys that can be used to gather information about customer preferences or satisfaction. There is also an extensive customer database that contains appointment, transaction, and communication history. A two-way messaging system adds a personal touch, allowing real-time communication with customers through the booking platform.

Customer Support

10to8 provides an excellent scheduling app free of charge and a quality customer-support platform. 10to8 offers support via live chat, email, and a library of support articles, not to mention a detailed FAQ. The only thing missing is telephone support, which is reserved for paid plans.

Summary

10to8 is a great online booking system with fantastic software integration, a personalized two-way chat system, and any CRM and online booking option you could ask for from free software. Its main drawbacks compared to other event scheduling software that’s free are the 100-appointments-per-month limit and the online-only nature of its customer support platform.

FAQ

What is the best free online appointment scheduling software?

Shedul is the best completely free software on our list. If you’re a solo entrepreneur, Square Appointments offers the most features. Another great option for small businesses is Setmore.

What is a scheduling tool?

It is a tool that consists of component names, definitions, structural relationships, and formatting that help schedule appointments or employees’ time-tables. Appointment scheduling tools allow clients to book, reschedule, and cancel appointments through a web interface, while employee scheduling tools help organize your staff.

What is software scheduling?

Software scheduling is simply using a software platform to help organize your appointments so you can focus on other aspects of running your business. You can check out our list to find the best free appointment booking app for your needs. Some are best-suited for solopreneurs, others for small or medium-size businesses. But they are all incredibly helpful.

Why is appointment scheduling important?

It helps you organize your business effectively and avoid double bookings, cancellations, and bad feedback from unsatisfied customers. A well-organized appointment schedule not only helps you run your business more effectively, but it also makes your business look more professional. A good one can become the hub around which you organize your whole business life.

How do you schedule an appointment effectively?

Customers have multiple booking method options and timeslots. They also have the option of receiving appointment reminders and cancellation options. In order to help automate these tasks, you can use free appointment scheduling software such as 10to8.

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