Are you suffering from organizational fatigue? Do you wish you could find a better way to manage your time? If so, you’ve come to the right place. We’ve compiled a list of free appointment scheduling software to help you organize your business and everyday tasks.
Take a look below at our product overview and methodology to learn how we chose our top picks. If any of the candidates piques your interest, we’ve also gone over each program in detail so you can compare your options thoroughly.
Square Appointments is an excellent example of appointment-scheduling software that’s free for single users. It offers access to a big chunk of Square’s business management software, including invoicing, CRM, and payment processing, without any charge. The catch is that it’s only free for one location, which makes it ideal for solopreneurs. Read Review
- ⦿Free for single accounts
- ⦿Access to Square’s business management suite
- ⦿Excellent mobile app

2. Calendly

Calendly is certainly one of the most recognizable names in the appointment scheduling software niche. Its ability to replace dozens of “What time works for you?” emails with a single click propelled it to fame. This solution offers an excellent user experience and an incredible amount of features, for free! However, springing for its upgrade will be more than worth it, as it opens hundreds of integrations and many additional options. Read Review
- ⦿Very affordable paid plans
- ⦿Automated reminder and follow-up emails
- ⦿Top-notch mobile app
Squarespace Scheduling is a cloud-based appointment scheduling application for managing business appointments online. All three of its online appointment-scheduling packages are free of charge during the seven-day trial period. Despite the paid nature of the software, those in the service industry will have a hard time finding a better solution. Read Review
- ⦿Unlimited appointments
- ⦿Excellent user interface
- ⦿Easy to change appointments on the fly
Appointy is a scheduler app that’s been around since 2009. It offers a lot of valuable features in its basic free plan, such as Zapier support for third-party software integration, booking directly from Google Calendar, automatic reminders, and accepting payments through Square. Read Review
- ⦿Square Payments integration in the free plan
- ⦿Over 1,000 app integrations through Zapier
- ⦿Google bookings and automatic reminders
10to8 is an online booking application with a unique instant chat feature. It can be integrated with more than 5,000 apps and program suites, including Office 365, Google Calendar, Zoom, Slack, Stripe, PayPal, and Xero. Not all of these integrations are available with the 10to8 free plan, but it still earns a place on our free appointment scheduling software list because of its versatility. Read Review
- ⦿Excellent for small businesses
- ⦿Recurring appointments
- ⦿Numerous software integrations
The Free Meeting Scheduler is one of the most popular components of the HubSpot platform, enabling users to schedule meetings with just a couple of clicks and send automated emails - both reminders and follow-ups. Moreover, it allows for effortless CRM integration. Essentially, this tool organizes the calendar for all your team members without the hassle of the back-and-forth emails. It enhances productivity, allowing you to focus on those sales pitches. Read Review
- ⦿Integrates with G Suite, Outlook, and Office 365
- ⦿Automated email triggers
- ⦿Group meeting links for effortless scheduling
SimplyBook offers advanced features ranging from payment processing tools and customer analytics to software integration, class and group bookings, membership rewards, and more. The best part? You get to pick one of these features with the free plan. Read Review
- ⦿Unlimited staff and services in the free version
- ⦿Custom features add flexibility
- ⦿Phenomenal customer support
Appointlet is a scheduling app for business owners who value unlimited monthly appointments and meeting types but don’t need a dedicated smartphone app. It offers plenty of competitive features in the free plan, but has only a web-based interface. Read Review
- ⦿Unlimited monthly bookings in all plans
- ⦿Google Calendar, Office 365 calendar, and Zoom integration in all plans
- ⦿Add your logo to the calendar
MeetFox is the best free booking software for managing meetings and appointments online. It has an easy-to-use dashboard that enables you to customize booking options. There are lots of features available with the free version, but the more comprehensive solutions come with its paid models. Read Review
- ⦿Accept Stripe payments from clients
- ⦿Create customized emails
- ⦿Live chat support
EssentialPIM is just what the doctor ordered if you want to take care of online appointment scheduling for free. The app combines appointment scheduling with a password manager and CRM features. While many basic features are available with the free plan, it is the paid plans that truly unlock this software’s potential. Read Review
- ⦿Unlimited bookings and services across all plans
- ⦿Excellent CRM platform
- ⦿Integration with external calendars available across all plans
EngageBay is so much more than simple appointment booking software. The fact that it offers a whole suite of CRM, outreach, and marketing tools is a significant benefit to those needing these additional services, as everything is combined in one tool. Read Review
- ⦿Unlimited bookings and services across all plans
- ⦿Excellent CRM platform
- ⦿Integration with external calendars available across all plans
Related Product & Service Categories
Our Methodology
Scheduling software isn’t a one-size-fits-all commodity. Different packages have distinctive features that make them ideal for some users and of very little use to others. We’ve created an evaluation rubric based on the essential features that every worthwhile appointment scheduler must implement. That rubric served as a guide as we evaluated each product on our list.
To pick the best product for your unique needs, figure out which factors we evaluate are essential to you. Look for schedulers that implement them well. And don’t forget to take each product’s unique special capabilities into account.
Here are the factors we use as the basis of our evaluations.
Features
There are plenty of apps out there that help you with scheduling and organization. But free software is a little harder to find, and open source scheduling software harder still. Companies often offer a free trial version that provides minimal functions compared to subscription-based alternatives.
Some plans offer unlimited appointments but limit the available features. Others make distinctions among their plans by allowing unlimited appointments for free users while restricting other features to paying customers. The “Features” category is based on what you are getting for free and how it compares to the company’s paid options.
Ease of Use
Every good program should be well-optimized, quick, and easy to use. This is especially important for online appointment scheduling software, whose purpose is to make appointment scheduling simple and painless.
This category includes everything about the software that’s relevant to the user experience - the ease of use of the scheduling app, the quality of the user interface, and how well all of the available options are explained to the user.
Platform and Compatibility
The world’s best appointment scheduler will be of little use to you if it works poorly on your operating system, or worse yet, doesn’t support your OS. Mobile solutions are slowly taking over from desktops.
The best appointment scheduling software solutions support Windows, macOS, and even different versions of Linux, as well as Android and iOS on mobile. This category includes which operating systems are supported by the scheduling management tool and which mobile platforms are supported, if any.
Calendar and Appointment Management
Organizing your appointments, remembering important dates, and planning events all start by taking a look at your calendar. Calendaring tools are an essential aspect of any appointment software.
When we evaluate tools according to this factor, we consider whether free calendar software is included in the app and how well-integrated the calendar is. We also consider how many monthly appointments you and your clients can set up.
Online Booking
Online booking should be easy and intuitive for clients and employees alike. One of the basic capabilities customers look for is the option to schedule their own appointments. Some advanced solutions also offer payment options.
We evaluate whether the scheduling application supports embedding and online booking functions on websites and social networks, as well as what kinds of integrations it offers with payment providers such as PayPal.
Customer Relationship Management
Managing relationships with customers is one of the most demanding tasks of any client-based business. That’s why CRM capabilities are essential. The best free appointment scheduling software should have options such as chat and email, and every appointment booking program, whether free or not, should have appointment reminders as a standard feature.
CRM features include all the tools the scheduling software uses to make it easier for your customers to schedule appointments with you or your business. These options are reserved for paid plans in most business scheduling software.
Customer Support
Appointment scheduling software is generally pretty straightforward. Nevertheless, you might run into bugs or issues, need clarification on how a particular feature works, or just want to learn more about the software solution before committing to it.
This is where quality customer support comes in. We evaluate the support options (phone, email, live chat, FAQ), as well as the overall quality of the customer support platform.
Top 10 Free Appointment Scheduling Software Providers
- Square Appointments
- Calendly
- Squarespace Scheduling
- Appointy
- 10to8
- HubSpot
- SimplyBook
- Appointlet
- Bookafy
- MeetFox

The Reviews: Free Appointment Scheduling Software
Square Appointments Review
VERY GOOD
EXCELLENT
EXCELLENT
EXCELLENT
VERY GOOD
- ⦿ Many premium features are completely free for one user
- ⦿ Set up recurring appointments
- ⦿ Booking directly from Google and Instagram

Calendly Review
Calendly Review
EXCELLENT
EXCELLENT
EXCELLENT
FAIR
GOOD
- ⦿ Excellent features with affordable paid plans
- ⦿ Compatibility with multiple calendars
- ⦿ Numerous integrations available
Squarespace Scheduling Review
EXCELLENT
EXCELLENT
AVERAGE
VERY GOOD
VERY GOOD
- ⦿ Unlimited number of online booking slots
- ⦿ Excellent mobile apps
- ⦿ Fantastic booking customization options
Appointy Review
VERY GOOD
VERY GOOD
EXCELLENT
EXCELLENT
EXCELLENT
- ⦿ Website and Facebook page integration
- ⦿ Zapier integration for access to 1,000+ apps
- ⦿ Square Payments available in all plans
10to8 Review
EXCELLENT
VERY GOOD
EXCELLENT
VERY GOOD
GOOD
- ⦿ Automated online bookings
- ⦿ Turn off last-minute meetings
- ⦿ File sharing option
MeetFox Review
EXCELLENT
VERY GOOD
GOOD
GOOD
VERY GOOD
- ⦿ Automated online bookings
- ⦿ Turn off last-minute meetings
- ⦿ File sharing option
HubSpot Review
EXCELLENT
VERY GOOD
VERY GOOD
EXCELLENT
GOOD
- ⦿ Shareable and embeddable links
- ⦿ Automated reminder and follow-up emails
- ⦿ Automatic CRM data integration
EngageBay Review
GOOD
FAIR
EXCELLENT
EXCELLENT
EXCELLENT
- ⦿ Live chat with clients
- ⦿ Gmail, Outlook, and Office 365 integration
- ⦿ Various marketing tools
EssentialPIM Review
EXCELLENT
N/A
VERY GOOD
EXCELLENT
GOOD
- ⦿ Six-in-one product
- ⦿ Robust tagging and interlinking system for sorting data
- ⦿ Cloud backup
SimplyBook Review
EXCELLENT
GOOD
GOOD
VERY GOOD
EXCELLENT
- ⦿ 60+ custom features
- ⦿ Facebook and Instagram bookings
- ⦿ Excellent admin app for both iOS and Android
Appointlet Review
VERY GOOD
EXCELLENT
GOOD
VERY GOOD
FAIR
- ⦿ Automatic booking page translation into 10 languages
- ⦿ Add the company logo to the booking page and emails
- ⦿ Personalized booking page URL
If you’re a solo entrepreneur, Square Appointments offers the most features. Another great option for small businesses is Appointy.
It is a tool that consists of component names, definitions, structural relationships, and formatting that help schedule appointments or employees’ timetables. Appointment scheduling tools allow clients to book, reschedule, and cancel appointments through a web interface, while ones for employees help organize your staff.
Software scheduling is simply using a software platform to help organize your appointments so you can focus on other aspects of running your business. You can check out our list to find the best free appointment booking app for your needs. Some are best-suited for solopreneurs, others for small or medium-sized businesses.
It helps you organize your business effectively and avoid double bookings, no-shows, and bad feedback from unsatisfied customers. A well-organized appointment schedule not only helps you run your business more effectively, but it also makes it look more professional. A good one can become the hub around which you organize your whole business life.
Make sure that customers have multiple booking method options and timeslots. They should also have the option of receiving appointment reminders and cancellation options. To help automate these tasks, you can use free appointment scheduling software such as 10to8.