Do you want to share your knowledge with more than 1,000 people in real time? Are you searching for interactive conferences that let you actually communicate with your audience? Or, do you just want the ability to hold a webinar anytime, anywhere? These many questions all have one simple answer: You need webinar software. We’ve created a list of the best webinar software for a range of different goals.
1. WebinarJam
EXCELLENT
FAIR
GOOD
GOOD
- Good for advertising products
- Integrates with EverWebinar
- Live chats
2. EverWebinar
GOOD
GOOD
GOOD
EXCELLENT
- Turns live webinars into automated or on-demand webinars
- Unlimited number of attendees
- Advanced analytical report
3. ClickMeeting
EXCELLENT
EXCELLENT
GOOD
EXCELLENT
- Great for webinars, meetings, conferences
- User friendly dashboard
- Sizable platform
4. EasyWebinar
GOOD
GOOD
EXCELLENT
GOOD
- Free webinar hosting courses
- Host live and automated webinars
- Easily integrate sales into webinar
5. LiveWebinar
GOOD
GOOD
EXCELLENT
EXCELLENT
- Free version and affordable paid solutions
- No download needed
- CRM and marketing automation tools integration
6. Webex
EXCELLENT
GOOD
FAIR
GOOD
- Great for evergreen webinars and conferences
- Face-to-face communication with employees
- Advanced recording options
7. Zoom
EXCELLENT
GOOD
EXCELLENT
GOOD
- Wide range of tools for creating surveys and polls
- Integrates with Facebook Live
- Live Q&A chats
8. Demio
EXCELLENT
GOOD
GOOD
GOOD
- Crate unique webinars
- Free trial period
- Combines live streaming and pre-recorded videos
9. WebinarNinja
EXCELLENT
EXCELLENT
EXCELLENT
GOOD
- Advanced options for customization
- Quick and easy setup
- Excellent customer support
Related Product Categories
What Is Webinar Software?
Webinars are extremely popular these days, which comes as no surprise given so many people benefit from them.
Large companies organize webinars to promote their products and services, but small business owners and entrepreneurs are also big fans of this technology. By attending online courses and presentations, they can get fresh information about industry trends from prominent experts.
It's no secret that webinars are also popular marketing tools. More and more entrepreneurs and company owners now use them to advertise and empower their brands.
Educators and professors also enjoy the benefits of webinar services. They can reach a broad audience and interact with students and colleagues from anywhere in the world.
Organizing major events has been made smoother and quicker using modern webinar software solutions. Sessions that used to require overseas travel can now take place online. All you need is an internet connection, an invitation from the host, and a willingness to learn.
Methodology
We’ve designed a unique assessment protocol that allows us to find and rank the industry’s best webinar software. Here’s a list of features everyone should consider before purchasing this kind of software.
Pricing Plans
The first thing we look at is the price of each webinar service. Pricing plans are billed on either an annual or monthly basic; the choice is usually yours, although yearly billing will save you money.
One of the main ways in which pricing packages differ is in the size of the audience you can host. You can send a certain number of invitations to people you want to listen to your webinar live. Those attendees can ask questions, post comments, or participate in the quizzes that you prepare.
Most webinar software, however, allows you to share recorded webinars with an unlimited number of people, who can download or watch them on popular social channels.
The next thing that affects pricing of webinar programs is the number of software users. If you want to share the webinar software with your team, you can purchase a package that is specially designed for more than one user. You can create a webinar with the assistance of your colleagues and share tasks and duties with them.
We also value software services that allow a free trial for new users. The programs we’ve evaluated allow you to use their services for at least two weeks with no charge. Moreover, some of the software offers a great selection of free webinar tools, although for a limited number of attendees and limited webinar hours.
Type of Webinar
Before you start looking into which software to pick, it’s essential to familiarize yourself with the different types of webinars. The top software providers offer a range of webinars: live, automated, on-demand, evergreen, and hybrid.
Some even have the option of running webinars in a series. Each type of webinar comes with certain advantages, so before making any decisions we suggest you check which one best suits your needs.
Live webinars:
A live webinar is an online seminar where the speaker delivers their presentation to the audience in real time. This type of webinar is highly interactive, which can benefit all involved. Attendees can participate in the discussion, ask questions at the end of the webinar, send messages via live chat, and purchase products.
Automated webinars:
Automated or pre-recorded webinar software allows you to tape, save, and play your webinar anytime you want. We’ve picked automated webinar programs that have an advanced set of tools for recreating the live experience. In this case, there is still a host who sends invitations to attendees and organizes the Q&A session. Attendees can communicate via private and group chats during the presentation, too. Basically, it feels the same as a live webinar except that the seminar is pre-recorded.
On-demand webinars:
Unlike automated webinars, which can be scheduled in advance and simulate the live experience, on-demand webinars are pre-recorded and hosted online, so the audience can access them at any time.
Evergreen webinars: We’ve also looked at evergreen webinars while evaluating the types of webinars providers offer. Evergreen webinars cover a variety of topics that interest a wide audience. This format is extremely useful for businesses that want to promote their services on autopilot by sharing content that stays relevant over time.
Hybrid webinars:
Some of the software we’ve evaluated allows you to create hybrid webinars. With this model, you can combine the live experience and pre-recorded videos, enabling attendees to watch the presentation and send messages to the host instantly.
As you can see, choosing the right webinar formats is important. But regardless of whether you choose live webinar software or opt for an automated service, it’s always best to have all your data recorded and saved. This is why we’ve picked platforms that can record all your webinars and allow you to save and download them. At any time, you can access these sessions and send them on request to your audience.
Ease of Use
When purchasing webinar software, it's crucial to know how the product you’re opting for works, especially if you’ve never used a platform like this before. That’s why we’ve prioritized those that are user-friendly and don’t require a tech-savvy mind.
We assess usability using the following criteria.
The first thing we look for are browser- or cloud-based platforms. The advantage of browser- and cloud-based systems is that you can access your webinar from any device you want and run the software more easily than you would by downloading it on individual computers.
Also, by using these systems your data will be protected and stored on a server so that you can access it whenever you want.
The next thing we look at when choosing webinar providers is the simplicity of setting up a webinar.
Some of the platforms we’ve reviewed offer free webinar tools and services. In this way, users can see if the process of creating a webinar is straightforward and easy for them. Additionally, most platforms provide a lot of free materials and courses on how to host a webinar.
Almost all webinar software comes with a free trial, so you don't need to purchase if it doesn't fit you. Moreover, in case you purchase software but still have some doubts, most come with a lot of useful tips and advice, as well as 24/7 customer support that can help you run your webinar effortlessly.
Features
We consider a number of features when choosing webinar software:
User interface:
This includes a variety of valuable tools that can help you communicate with the audience before, during, and after a webinar. Each platform has private and group chats that let the audience communicate without interrupting the webinar. Also, feedback tools like polling and Q&A are included.
Customization:
You need a robust set of tools for branding your webinar. This option enables you to design your waiting room in order to engage your audience and prepare them for the webinar. You can add your company’s logos or modify templates to create a unique webinar experience.
Screen sharing:
This allows you to share presentations and other materials in full HD. There are also options for changing windows to follow different sessions.
Scheduling:
Webinar apps should include a variety of tools for planning any type of webinar. You can set up the date for a live webinar and send invitations to all your contacts automatically. If you’re hosting an automated webinar, there’s an option to schedule more webinars in advance.
Analytics:
This vital function allows you to measure your webinars’ performance. You’ll receive detailed reports on your attendance metrics. The report will also show you how many people register for each webinar and how many of them actually attend it.
Automated recording:
You should be able to record and save all your webinars automatically, capturing the atmosphere of the live webinar with the same design and all videos and slides included. All the top programs allow you to do this.
Integration:
These days, products need to work together. The best webinar software allows you to build email leads by integrating with marketing tools such as ActiveCampaign, GetResponse, Mailchimp, and Salesforce. You should also look for a platform that allows you to stream your videos instantly on Facebook or YouTube.
Calls to action:
These small but helpful marketing tools can help you convert your audience into customers. Popular CTAs include popups that enable attendees to purchase your product during the webinar.
Top Webinar Software Providers
- WebinarJam
- EverWebinar
- ClickMeeting
- EasyWebinar
- LiveWebinar
- Webex
- Zoom
- Demio
- WebinarNinja

Webinar Software Reviews
WebinarJam Review
EXCELLENT
FAIR
GOOD
GOOD
- ⦿ Integrates with email marketing platforms
- ⦿ Send popups
- ⦿ Records webinars automatically
EverWebinar Review
GOOD
GOOD
GOOD
EXCELLENT
- ⦿ Promo codes
- ⦿ Scheduling feature
- ⦿ Tools for conducting polls and surveys
ClickMeeting Review
EXCELLENT
EXCELLENT
GOOD
EXCELLENT
- ⦿ Different types of webinars
- ⦿ Waiting room with lots of features
- ⦿ Screen sharing
EasyWebinar Review
GOOD
GOOD
EXCELLENT
GOOD
- ⦿ Up to 2000 people can stream webinar
- ⦿ Detailed analytical report
- ⦿ Option to convert attendee into a presenter
LiveWebinar Review
GOOD
GOOD
EXCELLENT
EXCELLENT
- ⦿ Custom branding
- ⦿ Live video streaming and recording
- ⦿ Useful whiteboard module
Webex Review
EXCELLENT
GOOD
FAIR
GOOD
- ⦿ Up to 10 GB of storage
- ⦿ Great webinar app
- ⦿ Video meeting rooms
Zoom Review
EXCELLENT
GOOD
EXCELLENT
GOOD
- ⦿ Live chats
- ⦿ One-on-one meetings
- ⦿ Branding tools
Demio Review
EXCELLENT
GOOD
GOOD
GOOD
- ⦿ Hybrid webinars
- ⦿ Automated recording
- ⦿ Email reminders
WebinarNinja Review
EXCELLENT
EXCELLENT
EXCELLENT
GOOD
- ⦿ Create unique webinar and waiting rooms
- ⦿ Provides sessions on how to increase sales through webinars
- ⦿ Run a group of webinars
There are plenty of good, modern webinar options on the market. When choosing one, you should know what exactly you’ll be using the software for and you should follow our criteria to help you to pick the one that suits you best. There are many things to consider when purchasing, including the number of attendees you want to host, the type of webinar you want to create, and the additional features you might need.
If you want to host a webinar for free, there are several good options. For example, you can use Google Hangouts or Skype for as long as you want, although these offer a fairly basic service. Some of the webinar platforms we’ve evaluated also offer free services, but only for a limited amount of time and users. If you’re looking for a reliable platform to help you host and save your webinars in the long run, you should check out some of the proven options on our list.
Yes, webinars can make money. By customizing your webinar with your own brand, you can increase your brand awareness and promote your business. If you have a product or service to sell, a webinar is a good choice to convert your audience by sending them popups and notifications during the webinar. Additionally, some of the best webinar platforms for small business integrate with a lot of useful email marketing platforms that allow you to reach potential clients. Some platforms even specialize in creating marketing webinars.
A webinar is an umbrella term for all varieties of online seminars, presentations, and similar online events. It has the same characteristics as traditional seminar: a host, one or more moderators, participants, and attendees. The main difference between traditional seminars and webinars is that the latter takes place online. In most cases, a webinar is a live event, but there are also automated webinars - otherwise known as on-demand webinars - that are pre-recorded and can be used as many times as needed. Webinars are hosted virtually. Unlike live feeds, which are also live presentations, webinars allow attendees and participants to interact with each other. The best webinar solutions also include polls and Q&A sessions that let you collect information from the public. Webinars are beneficial in many ways. The most-obvious is that you don't need to travel anywhere to attend an event; you can access a webinar from anywhere in the world using your laptop or smartphone. Most platforms offer on-demand webinars, meaning you can register and schedule them at your leisure.
There are several steps to follow when creating a webinar. First, you need to decide which type of webinar you want to host. There are a plethora of options, and regardless of which one you choose, webinar software will help you set it up effortlessly. The next step is to invite attendees by sending them email invitations. You should be prepared for their questions and comments and organize a Q&A session after the webinar. After the webinar is finished, you can send it to your attendees.
Recording a webinar is really easy. If you’re hosting a live webinar, the software you use will record it automatically. All the best webinar software allows you to send an automated reply to everybody on your mailing list. In some cases, this option is not allowed, so you’d need to tape and download your webinar then send it to the audience manually.