The 8 Best Free Employee Scheduling Software Solutions

Homebase is one of the best free employee scheduling software solutions on the market. From retailers to caterers, it helps business owners come up with schedules that work both for them and their employees. With a simple drop-and-drag interface, you can quickly create a timetable for the following week or a specific employee.

Team communication is made easy with the free app, which lets you send unlimited texts and emails without paying a dime. Homebase also boasts a time-tracker that will further help you manage your staff. This feature will come in handy at the end of the month when it’s time to pay your employees. The software is available in three languages: English, Spanish and French.

Homebase Scheduling

With this free employee scheduling program, you can organize your team within one location, regardless of how many employees you have. Commonly used by retailers, restaurateurs, and fitness trainers, this software lets you create daily, weekly, and monthly timetables. You also have the option to build your schedule by department, role, or employee. By allowing this much flexibility in schedule creation, Homebase really stands out from the competition.

Once you create a weekly timetable, you can store it as a template and reuse it for the next week. Naturally, you can also make adjustments to that template. But the fact you can come back to it as a starting point is a huge time-saver. If you’re willing to pay $16 a month for this team scheduling app, you can upgrade to the auto-scheduling feature. It creates timetables so you don’t have to, leaving you to revise them and share them with your staff.

Ease of Use

Homebase is very simple to navigate, from the sign-up process to managing shift swaps. You can create your account with just a few clicks by entering your personal and professional information. The following step is manually adding employees’ names and contact info. If you use a POS system or payroll software, this is even easier – you can just import a file with employee data.

Creating your first weekly timetable using this employee scheduling tool will be a breeze thanks to the drop-and-drag menu. If you’re not tech-savvy, you can rely on some great instruction videos; on the Homebase website and YouTube channel, you’ll find a series of explanatory videos aimed at both managers and employees. You and your entire team will be on the same page in no time.

Team Communication

Informing your staff of their working hours is hassle-free with Homebase. As soon as you create the timetable, you can send it to employees as a text or email via the app. You can choose to message only your managers, the entire team, just the people working today, or any of your coworkers directly.

A feature of this shift scheduling freeware that your team members will love is setting their availability in advance. If an employee has a doctor’s appointment next week, they can let you know via the app. The software will keep track of this information, preventing you from assigning them a shift at a time they’re unavailable. This will save you a lot of back-and-forth with your employees, who will ultimately be much happier with their schedule.

The designers behind Homebase have really gone out of their way to streamline the staff-management process. You probably know how annoying it is to send a timetable to a worker and never hear back from them. With this app, you’ll get notifications when your employees read the messages you send them.

Homebase Timeclock

Homebase isn’t just one of the best free scheduling software solutions. Its time clock feature also makes it an attendance-tracking tool that eliminates the need for paper time cards. After you install the Homebase app, every computer, phone, tablet, and even POS system becomes a timeclock.

By giving each employee a simple four- or six-digit code for clocking in and out, you can easily stay on top of everyone’s working hours. To make sure employees aren’t covering for each other, the app takes a photo of the worker when they start and end their shift.

All the data collected is stored in the cloud and can be imported into your payroll software. With one of the paid plans, you’ll also get notifications when employees are late for work or when they approach overtime so you can react right away.

Third-Party Integrations

You can pair this amazing employee scheduler with your payroll system and save yourself the trouble of manually entering data about each employee’s work hours. Since Homebase was designed with restaurateurs and retailers in mind, it also integrates with POS systems like Square and Lightspeed.

This schedule creator boasts another feature unmatched by the competition; it helps you find new workers when you’re short-staffed. You can browse the Homebase app to find industry-tested job descriptions for the most common positions, or write your own. Post the add on Facebook, Google, GlassDoor, or your company website. As applications start coming in, manage them all in your hiring dashboard. The best thing about this feature is that it’s included in this shift scheduler freeware; you don’t need to pay a fee to access it.

Homebase Pricing

The free version of Homebase is packed with useful features other companies charge for. With some competitors, you need to pay a monthly fee to be able to plan shifts far ahead or when your workforce exceeds a certain number of employees. Homebase doesn’t have such limitations. That’s why it’s the perfect software for small business owners who manage a lot of employees in a single location.

That said, for $16 a month you can add one more job site to your account. With this payment plan – called the Essentials package – you also get more advanced messaging tools, visibility into employee performance, and advanced scheduling features.

Bump your monthly fee to $40 and this online employee scheduling software will unlock even more amazing functionalities. With the Plus plan, you can control the cost of labor with forecasts, policies, and alerts. You can also count on Homebase to send you notifications so that you stay compliant with local laws.

Customer support

If you encounter a problem, you can reach out to Homebase’s customer support via email, live chat, or phone. The upside of this company’s support is that it’s provided by people who have been in your shoes – former managers. According to Homebase reviews written by users, the support team is very friendly and helpful. You’ll need to register your free Homebase account in order to chat with a representative.

The Homebase free plan includes:

• Unlimited number of users in a single location
• Templates and labor forecasts
• Time clocks for tracking employee hours
• Timesheets for payroll
• Employee availability
• Free app for the entire team
• Free in-app messages
• Employee shift feedback reports
• Ability to share job posts and manage applications
• Option to save timesheets and reports for 90 days
• POS and payroll software integrations

7shifts Review

Workforce management in the hospitality sector can be a highly complex process. For instance, running a restaurant involves grappling with everything from shift scheduling to sick days and time-off requests.

Enter 7shifts – a free employee work scheduler specifically designed for restaurants. Beyond standard scheduling, the software includes employee engagement tracking, labor compliance, reporting, employee health checks, and a free mobile app for managers/employees.

While the free plan can satisfy all of your core scheduling needs, it can only be used for up to ten employees and one location. The more advanced features are reserved for paid plans.

7shifts Scheduling

7shifts’s capabilities are designed to optimize the employee scheduling process, allowing you to create, assign, and swap shifts around. The schedules are created on a weekly basis. This free employee schedule builder relies on a drag-and-drop system, further streamlining the whole process.

The software automatically checks the availability of employees for a particular shift, relieving you of the burden of having to do it manually. This is made possible by the integrated Time Off Requests system that managers use to approve vacations and track sick days.

This free employee scheduling software comes with a number of other impressive features including the labor compliance tracker. It alerts you about any overtime, split shifts, or labor compliance issues, which lower your labor costs by helping you avoid any unnecessary premiums or penalties.

Once you complete the online scheduling, all relevant employees are immediately notified via the mobile app. If the schedule is updated at any point, the workers are notified of the changes.

Team Communication

Quick and effective communication with both employees and other managers is crucial when running a restaurant. That’s why the 7shifts work scheduler software includes a string of exceptional team communication features designed to increase productivity.

Aside from notifying employees about their schedules, 7shifts has an embedded messaging system that allows you to chat directly with your workforce.

Furthermore, you can send announcements to the entire team, which is really useful when you need to share quick updates like menu changes or promotions. Through the 7shifts free staff scheduling app, you can also set customizable tasks for the whole shift or for individual employees. This helps them keep track of all their assignments.

Employees can then mark tasks as completed, which gives you a better idea of the level of productivity. However, the task management feature is a paid add-on and isn’t included in the free scheduling software plan.

Meanwhile, the Manager Log Book guarantees a secure line of communication between you and your managers, assistant managers and admins. You can use this tool to keep  all of your managers informed of any promotions and other changes in the company. Employees can leave anonymous feedback through the staff scheduling app at the end of each shift, allowing you to keep track of any problems and get a sense of employee satisfaction.

Mobile App

7shifts’s job scheduling software comes with a free Android and iOS app for both managers and employees. The app has several major functions. The first is creating and publishing schedules on the go for any of your locations.

The employee scheduling app also notifies workers when a schedule is published or updated. This eliminates the possibility of employees not knowing their schedules since they receive notifications on their phone. Furthermore, you can choose to send automatic shift reminders to workers through the application.

Employees can also request a shift trade with their coworkers through the app. Once the request is submitted, it’s passed onto the managers for approval. In addition, the free work scheduling app allows you to track basic attendance metrics in real-time as well as survey workers for COVID-19 symptoms ahead of their shifts.

Customer Support

If you happen to run into trouble while using this work scheduling program, you can consult the site’s extensive knowledge base that contains articles addressing some of the more frequent questions.

You can also contact customer support through email, live chat, or by phone. Unfortunately, this form of assistance is reserved for customers using paid plans. Those without an account or those using the staff scheduling software’s free plan need to submit a ticket on the website.

7shifts Pricing

There are five different pricing plans to choose from with 7shifts: Comp, Appetizer, Entree, The Works, and Gourmet.

Comp is the free plan and covers your basic scheduling needs. It’s limited to only one location and covers up to ten employees. The plan gives you access to scheduling, an app, rudimentary clock features, time off requests, checks for COVID-19 symptoms, basic reporting, and the employee engagement dashboard. You don’t need a credit card to start using 7shifts.

The paid plans with this employee scheduling software range from $17.99 to $69.99 per month for each location, and the customer is billed annually. The money buys you advanced reporting capabilities, SMS notifications for employees, live support, POS system integration, payroll integration as well as a slew of other workforce management and business analytics features.

Gourmet is the biggest plan and requires you to contact the company’s sales department in order to get a quote. One of the more prominent features that the monthly schedule maker offers with this plan is the machine learning Auto-Scheduler, which automatically creates schedules based on labor targets and projected sales.

The first thing we must tell you here is that this free employee scheduling software is only free for 14 days. However, since it only costs $2 per user per month, it’s safe to say that it costs next to nothing for the incredible amount of features offered. Let’s break them down in detail so you can see if it’s worth the price:

When I Work Scheduling

If you decide to go with When I Work as your scheduler of choice, you will be pleasantly surprised by how much just a couple of taps can accomplish. You can create and manage all schedules on the go with this employee scheduling app, but we recommend completing the initial setup from your desktop, as a larger screen will significantly speed up the process.

Creating a work schedule is a piece of cake, as the UI is beautifully – and intuitively! – designed. To create a new work schedule, type in its name, maximum available hours, and location or address. You can also add an IP address if you are using the app’s Time & Attendance feature. From there, click the “add schedule” button, and you’re good to go!

Adding employees, locations, and shifts is a similar process, and it takes just a couple of clicks with When I Work employee scheduling. You can also import a CSV employee database to speed things up. After the basics, you can also set up automatic scheduling, too.

Thanks to When I Work’s excellent team communication features, any changes can be handled with a single tap or message: Trading shifts, managing team availability, and overall team tasks.

Team Communication

When I Work excels on this front. Onboarding is streamlined by allowing managers to invite employees to the app – no more collecting phone numbers and worrying about keeping them safe with this staff scheduling app.

Once your whole team has joined the calendar, you can broadcast a message to your entire team in a matter of seconds. Starting a one-on-one conversation with anyone in the team is also quick, as is creating a group chat.

That’s not to say that all your employees need to have a smartphone – there is a desktop app they can use, too. Furthermore, the TeamTxt option helps you send group texts to your employees so that everyone is in the loop, regardless of the type of device they use and whether or not they have an internet connection. Still, this is not a feature of this workforce scheduling software that’s free: Each text will cost you one credit, which is more or less equivalent to 3¢.

If we go back to the app, we feel that it is also worth mentioning that you can send documents and files through it, so everyone has all the relevant information they need. All in all, these team communication features further simplify employee availability and shift management from anywhere.

Time & Attendance

Interested employers can purchase the Time & Attendance feature as an addon. Essentially, this feature of the employee scheduling app turns everyone’s smartphone into a time clock machine. Employers can rely on it to figure out overtime, clock-ins and outs, and overall payroll management.

Signing up for this also brings reports to the table, granting you comprehensive labor and scheduling vs. labor cost reports. These will prove invaluable when striving to improve your processes.

Integrations are another part of this package: Let’s discuss them in detail to see how you can streamline things even further.

Third-Party Integrations

You might not find this in other When I Work reviews, but we tested every integration we could and found them practically seamless. You can connect When I Work with most popular HR software and business operations solutions, and with Square, for point-of-sale integration. You can trust When I Work with your payroll needs as well, as it integrates with Gusto, Gigwage, and Onpay. Another available integration is the one with Quickbooks.

When I Work Pricing

While When I Work’s website says “Start scheduling free!” this solution is not a free shift-scheduling app. This app charges you $2 per user per month, and adding the Time & Attendance feature will cost you an additional $2 per user per month.

While the price isn’t that troublesome, especially for small teams, it can stack up as your team grows. Still, it will be more than worth the price compared to the time spent creating work schedules manually in Excel, managing spreadsheets, or communicating with your team through several different channels.

With the basic plan, you get team scheduling, members’ availability, communication, auto- and multiple-team scheduling, task and remote job-site management, and document storing. While this staff scheduling software isn’t free, just these features make it well-worth its affordable price.

The Time & Attendance addon nets you additional benefits. For example, you can rely on GPS enforcement for mobile clock tracking, clock-in/out reminders, overtime alerts, and early clock-in prevention.

The most helpful feature, worth every penny, is the opportunity to integrate When I Work with Gusto, Paychex, and other salary management solutions. Furthermore, Time & Attendance includes excellent labor reports, and scheduling vs. labor cost reporting. While it may not be free, no other employee schedule will let you pinpoint bottlenecks and issues to help improve your business processes.

When I Work Customer Support

The customer support at When I Work was the most significant letdown for us.

There is an extensive knowledge page, where you will learn about its product and services, and it even offers live training. However, in case something goes south, the hunt for support agents begins. Yes, you can text them through the live chat feature available in the staff scheduling app, or submit a ticket to its support team, but there aren’t any email or phone numbers you could use to reach out.

When I Work basic plan includes:

• Scheduling employees
• Team Member Availability
• Team Communication
• Remote Job Sites
• Schedule Multiple Teams
• Overtime Visibility
• Auto Scheduling
• Task Management
• Optional Time & Attendance Add-on

If you are looking for software to help solve all your employee scheduling issues, then Connecteam is a strong candidate for the role. This versatile tool comes with several pricing plans, making it an excellent choice for businesses of all sizes.

While you can certainly pay for many useful features, this is also a very competent free employee scheduling software at its core. It also has an excellent mobile app, allowing both you and your employees to handle their daily duties on the go.

Connecteam Scheduling 

The scheduling options offered by Connecteam are designed to provide simplicity, effortless management, and streamline the operations as much as possible. Employers can create schedules within minutes using existing templates or the intuitive drag and drop builders available.

These builders can help you create crystal clear schedules by providing you will all the features you need to set the schedule that will prevent duplicates, conflicts, and unneccessary expenses for your business.

With just a couple of clicks, you can assign, duplicate, or set repeating shifts without having to spend hours doing so manually as you would without an employee scheduling software. If your business cannot afford to set up repeating shifts, you can create open shifts and allow your employees to claim them as they see fit, or enable them to switch shifts between themselves.

As a good employer, you also need to calculate vacation days, overtime, and even when some of your employees will be unavailable. Luckily, Connecteam will allow you to set these up as well, to ensure that there’ll be no issues with the flow of your processes.

Team Communication

Team communication is another aspect where Connecteam excels. Not only is the app itself effortless to understand and use, but it also has useful chat features that will allow for effortless communication among your team.

Through this employee scheduling app, you can create chat groups or one-on-one chats and even moderate the conversation by separating work and private chatter. All this can be done within a couple of clicks, and as an employer, you will have complete management control and the moderation options you need.

The chat option also helps keep your employees in the know regarding important notifications. You can set up push notifications to ensure everyone sees all the published updates. Lastly, you can also share files, images, videos, and audio content through the chat.

Time Clock

With this workforce scheduling software’s Time Clock feature, employers can turn any employee device into a time clock. Time Clock will work as a mobile clock-in app, can be installed on a computer, or accessed from a tablet kiosk.

This feature allows bosses to track jobs, clients, projects, and hours spent on resolving issues. It also supports setting up customized automated reminders. Furthermore, it is very simple to install and use, so you don’t have to worry about your employees’ technical skills when it comes to tracking their time.

Third-Party Integrations

Connecteam Pricing

We’ve already mentioned that Connecteam has multiple pricing tiers, starting from the free option to the most expensive and feature-rich Enterprise tier.

The free tier is pretty good when compared to similar products. It is entirely free for up to 50 users.

It includes features such as real-time clock in and out, but more importantly, job scheduling, entirely for free for the whole team. You can also rely on unlimited checklists and other templates, along with task management. In short, it’s a fantastic employee scheduling tool considering you won’t have to pay a dime.

The next tier is Basic, which costs $39 per month on a yearly plan. With the Basic package, you get additional features such as the opportunity to filter through days, payroll software integration, additional shift information, and a feature that allows your employees to claim open shifts. This plan also opens time tracking and past-due-date notifications for tasks.

The most popular tier is Advanced, which will set you back $79 each month if you pay for a year in advance. This plan lets you create recurring shifts, lock days in timesheets, geofence for the Time Clock Feature, auto clock out, and make repeatable tasks, among other things.

The top tier plan of this work scheduler software is Enterprise, which will cost your business $159 per month on a yearly plan. This tier includes all the functionalities we’ve covered above, and much more. The most prominent features worth the high price are process automation, live GPS tracking, multi-branch and location management, shortcuts, and other in-app links.

Each of these tiers includes up to 50 users for the monthly price. If you would like to add more, Connecteam will charge you from ​​$0.6 to $3.6 per month ($0.5 to $3 if on a yearly plan) for each additional user, depending on the tier you’ve chosen. It is certainly one of the most affordable options and is great even as a free employee scheduling software.

Connecteam Customer Support

You can reach the customer support team quite easily to get all the needed information and solve any issues you might experience with this software. You can contact them through a form available on the website, or send them an email.

The website also has an extensive knowledge base section where you can also easily find all the information you might need to solve the issue yourself.

Findmyshift provides a free shift scheduler for teams of up to five people. This feature-rich freeware lets you create shifts, track the time employees spend at work, and communicate more efficiently. The learning curve is minimal since the program boasts a sleek interface. Findmyshift has good news for larger teams, too. Instead of charging per monthly user, its paid plans comes at a fixed price of $35 per team, per month. And if you need the software to manage volunteers in your charity organization, you’ll pay even less.

Findmyshift Scheduling

Making an employee schedule with this free software is very much like creating one in Excel. Findmyshift resembles Excel spreadsheets, meaning that all you need to do is type the worker’s name and hours, then press enter to create a shift. The program recognizes all time formats, so you can make shifts that last from 9 a.m. to 5 p.m. or from 09:00 to 17:00.

While the free plan lets you plan a week ahead, the Business and Volunteer plans have no such limitations. The same restrictions are applied to how long the previous schedules are stored. If you register for the free plan, you’ll be able to consult only last week’s timetable. On the other hand, paid plans save all your timetables. Unfortunately, free employee schedule templates aren’t available with Findmyshift; they are a paid feature.

Team Communication

Sharing the latest timetable with your co-workers is as simple as pushing a button. All team members will get notified of their schedule via email, push notifications, and text. Another feature that facilitates easy communication and smooth running of your business is shift swapping. And while some competitors like Sling, for example, charge extra for it, Findmyshift offers it for free.

Employees can use this free work scheduling app to request time off and managers can approve or deny those requests on the go. Ensuring discretion in the decision-making process, managers can keep time-off requests visible only to them. After all, having two employees request the same days off and awarding them to only one could cause tensions and affect morale. If you’re in charge of making timetables but not approving time off, the app lets you delegate this task to a different user. However, you’ll need to upgrade to a paid plan to access these helpful features.