The Best Time Tracking Software Options in 2023: Top 10+ Trackers
Written By Danica Jovic
Updated: June 11, 2023
Employees once recorded their work hours by slipping punchcards into physical time clocks. Honest – ask your parents. Today, workers record their hours by logging in to time tracking software with special features to record time automatically, detect breaks, boost productivity, and integrate with other business software. It’s a whole new world, as this review of the industry’s best time tracking software solutions reveals.
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1. Toggl
Ease of use
excellent
Pricing plans
excellent
Features
excellent
- ⦿Powerful time tracking options
- ⦿Bulk editing
- ⦿Calculate billable rates at a glance
Our Toggl review has uncovered a rich set of tools for time tracking. Toggl is available for practically all devices and platforms, and it integrates easily with more than 100 apps. The Toggl desktop app has an automated timer for starting and stopping time – plus great idle detection. You can use Toggl free for a limited number of projects.
2. Harvest
Ease of use
good
Pricing plans
good
Features
excellent
- ⦿Time-tracking and invoicing tools
- ⦿Monitors workflow
- ⦿Free guides and tutorials for creating projects
Harvest time tracking is one of the best software solutions for tracking time and managing workflow. This tracking time app integrates with dozens of applications – including Harvest Forecasts, which lets you create and manage schedules. The Harvest invoice tool lets you convert paid hours into invoices you can send to clients by email.
3. RescueTime
Ease of use
good
Pricing plans
excellent
Features
fair
- ⦿Boost productivity
- ⦿Organize business goals
- ⦿Track time by project
Our RescueTime review process convinced us that this app is perfect not only for tracking working hours but also for helping you be more productive. The RescueTime app lets you set your business goals and measure productivity regularly. This personal time tracker helps you save energy and focus on the important things by temporarily disabling time-consuming sites like Facebook and Instagram.
4. Replicon
Ease of use
good
Pricing plans
good
Features
excellent
- ⦿Numerous pricing plans
- ⦿Excellent customer support
- ⦿Effortless integration with other systems
Replicon is the best hour–tracking app for teams looking for a scalable software solution. The software works excellent on mobile and desktop devices, allowing managers to check the employees’ working hours wherever they are. Replicon comes with nine different pricing options, so you need to know precisely what you need to make the most of this software. The software integrates with numerous apps, including Salesforce, Sage, Zendesk, Slack, and many others.
5. Hubstaff
Ease of use
excellent
Pricing plans
excellent
Features
excellent
- ⦿Track time for each employee
- ⦿Faster payments
- ⦿Manage timesheets effortlessly
Hubstaff publishes payroll software, a timesheet app and a variety of tools for monitoring employee time. It also offers the industry’s best free time clock app, which supports automated time starting and stopping based on the location of your team. It supports mobile teams too – you can easily see where your team members are with Hubstaff’s GPS functions.
6. Indy
Contact and Lead Management
good
Analytics and Reporting
fair
Ease of Use
excellent
Software Integrations
fair
Mobile Support
excellent
- ⦿Easy to use
- ⦿Free version
- ⦿Integration with PayPal and Stripe
Indy is a comprehensive app for task management, time tracking, and CRM. It’s designed for freelancers and independent contractors to help them organize their projects. The affordable price, simple yet modern design, and the option to use the platform for finding new leads make this app perfect for individual workers.
7. Timely
Ease of use
excellent
Pricing plans
excellent
Features
fair
- ⦿Sync timesheets with time tracker
- ⦿AI system records time spent on tasks
- ⦿Great pricing plans
Published by Memory, a Norwegian software start-up, the Timely time tracking tool is equipped with a powerful AI engine that supports an automated time tracking process. This software uses editable tags that can help you create timesheets in advance. Timely even provides an Android time tracker app for mobile devices so team members can use it on the go.
8. Time Doctor
Ease of use
fair
Pricing plans
good
Features
excellent
- ⦿Track the metrics on your company’s workflow
- ⦿Effective platform for monitoring remote teams
- ⦿Increase the productivity of each employee
Time Doctor just may be the world’s best time tracking software for freelancers and remote workers. It features useful tools for optimizing work time and improving productivity. If you are prone to distraction or procrastination, you’ll find Time Doctor especially helpful. It shows popups and alerts every time it catches you slacking or watching YouTube.
9. Time Clock Wizard
Ease of use
excellent
Pricing plans
fair
Features
excellent
- ⦿Excellent scheduling software
- ⦿Track time of your employees from every platform
- ⦿Shareable task management dashboard
Time Clock Wizard is on our list of excellent time tracking apps because in addition to tracking employees’ time, it has a powerful dashboard for monitoring workflow. Some of the features this application offers are: online check-ins and check-outs, screenshots and pictures of employees throughout the day, and the advanced scheduling dashboard.
10. TSheets
Ease of use
excellent
Pricing plans
fair
Features
excellent
- ⦿Excellent mobile app
- ⦿Integration with QuickBooks
- ⦿Sends alerts to prevent burnout
TSheets is among the best time keeping applications on the market. It is easy to use and it offers lots of features for tracking employees’ working hours. This app also helps you create daily or weekly schedules at a glance. The powerful dashboard records shifts you’ve defined so you can reuse them as many times as you want. Published by Intuit, the company behind QuickBooks and TurboTax, TSheets offers uniquely detailed insights into your company’s metrics.
11. Timing
Ease of use
excellent
Pricing plans
good
Features
fair
- ⦿Tracks all activities on your Mac
- ⦿User-friendly dashboard
- ⦿Manual time entries
Timing is the best time tracking app for Mac. Users like this automatic time tracking platform because it has a modern and highly functional interface. Timing is the best app usage tracker, too. It records all your daily activity and shows how much time you spent using each application and website. You can see how much time during the day you spent working, when you were most productive, and when you procrastinated.
12. TMetric
Ease of use
good
Pricing plans
excellent
Features
excellent
- ⦿Excellent free plan
- ⦿Great for small businesses
- ⦿Detailed reports
TMetric is one of the best free time tracking apps. It’s designed for small teams or individuals who don’t need advanced invoicing tools. The platform’s two subscription options provide a wide range of project management tools and features.
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Why do you need a work timer app?
Time tracking apps are popular because they meet a simple, basic business need. They’re the most effective tools for monitoring work time. Freelancers, hourly workers, lawyers, accountants, and field workers use them every day to record the time spent on different tasks or projects. Individuals, small companies, and huge international enterprises alike rely on time monitoring applications. The software provides precise numbers so companies can tally billable hours and manage payments to freelancers, contractors, and employees.
The best time management apps record all employee activity during working hours, including breaks, meetings, or time spent on social media channels. These platforms provide insights into each employee’s performance. Managers can see how much time is spent on a specific task and compare it with the estimated time. In this way, they can identify struggling employees, the first step to helping them master difficult tasks. The reports can show who worked extra hours and who completed tasks more quickly than expected. These detailed analyses of employee performance help managers identify procrastinators, track employee mastery of new tasks, and detect the early signs of burnout.
The best time tracking software gives employers detailed insights into their organizations’ workflow, too. They are equipped with scheduling functions and they share data with payroll systems.
Regardless of what type of time tracking solution you choose, this software can help you with time tracking, creating timesheets, getting payroll out, project management, and many other crucial tasks. The best of them provide detailed reports on business performances, integrate with a broad range of business apps you already use, provide mobile support, and even employ AI to help workers make their time reports more complete and accurate.
How We Evaluated the Best Time Tracking Software
Time tracking solutions offer unique tools that serve different users and organizations. Some of the features are more useful for freelancers, while others are great for in-office workers.
We created a list of features that we find essential for all, but we also highlighted features that are likely to be more beneficial to some users than others. Our methodology section can help you identify the best software solution for your team.
Pricing Plans and Packages
The first thing we evaluated was the price. Our goal was to identify affordable, reliable products that serve both individuals and teams.
We also looked at providers that offer free plans. But if you want to use time track software for free, you should know that there are some limitations. Although many providers offer free plans, they are generally not realistic long-term solutions. The plans are usually designed for a limited number of users and projects. Also, most of the free plans don’t integrate with payroll platforms or scheduling software.
Paid plans are generally based on the number of users, projects, and features for tracking time, scheduling, and calculating payments. Work tracker platforms generally have two subscription models: annual and monthly. Some have different plans based on the number of users or projects. We searched for scalable solutions that can grow along with your company.
Our list includes platforms that offer great prices for individuals, small businesses, and large companies.
Ease of Use
No one wants to lose time while installing or learning how to use time tracking and invoicing software. Ease of use is one of the most important criteria for most buyers.
We looked at applications that are easy to set up with a fast onboarding process for workers. Time tracking software solutions are usually architected according to a software-as-a-service model, which the software running on the web and users accessing features via browsers on any desktop or mobile platform. However, in some cases, the software is not compatible with all platforms, so you should check it carefully before purchasing it.
The best time tracking software is sometimes offered in multiple forms: as a web app, a desktop program, and a mobile app.
Mobile-friendliness is an essential feature. This option allows users to track working time when they can’t access their computers. Some mobile apps have GPS tracking and editing tools that empower users to manage time on their smartphones. With mobile phone time tracker apps, managers can track working time for employees, edit tasks, and calculate billable hours.
Time Tracking Features
Next, you need to determine which features are essential and which your company might find useful. We consider a handful of features important and desirable in any time tracker application:
Automated/ manual time tracking
The best time tracker apps let you track working hours in multiple ways. All modern platforms allow you to measure working hours in real-time, recording what you are working on as you do the work.
When you start working on your task, just click on the Start button. The app records the activity you perform on your computer and shows the time you spent on each task and project – plus, optionally, other applications. When you want to take a break or stop working, you can click on the Stop or Pause button. Most time tracker apps allow users to make changes and edit time. For instance, if users forget to stop work-time during lunch, they can correct it later. Some apps require managers to make or approve such changes.
The next method to track time spent on work is to use manual mode. Manual time entries show the total hours that each employee spent on a specific task or a project. It is possible to enter the time at the end of the day, or you can add time for the whole week. You can enter time into a time tracking spreadsheet, specifying the project and the type of work.
Invoicing system
Most online time tracker solutions let you create invoices automatically. That’s a great feature for freelancers who use time trackers to keep track of billable time for clients. It’s also great within companies for tracking billable and non-billable hours for each worker – so you can ensure you don’t make a mistake when it comes to payments. You can easily bill clients based on tracked time and send them invoices via email.
Screenshots
This feature allows employers to monitor workers, especially those who work remotely. With screenshots, the freelancer time tracker records an image of the worker’s computer screen every 10 or 15 minutes, uploading it to a local or remote folder where management can review it. If you don’t want to record images of workers’ screens, of course you can disable this feature any time you want.
The screenshot option is beneficial because it helps managers to review workflows, improve productivity, and identify workers who are not totally focused on the task at hand.
GPS monitoring
Another great feature that all freelance time tracker platforms ought to have is GPS location. It helps employers track the working time of freelancers or workers who spend a lot of time out of the office. When the employee clocks in via the mobile app, the employer can see his or her location by using a time clock app with GPS.
Companies that employ field workers find this feature extremely beneficial. At any time, employers can see if the field workers are in their positions.
Idle time
This feature measures time spent away from a mouse or keyboard. The platform sends a notification on how long you were idle. The user is able to decide whether he or she is going to keep the idle time – if they were reading a work-related document, for instance – or discard it as not work-related.
Reports
All the hours tracker apps we evaluated have excellent reporting tools. The reports can show the following data metrics:
–Employee time tracking reports allow you to see how much time an employee spends on a specific task or project. You can see who didn’t work enough and who worked overtime. Employee time tracking reports help you increase productivity and avoid burnout.
–Website and app usage reports provide you with detailed insights on the apps and website usage of your team members.
–Project management reports allow you to see the estimated time for completing a project and compare it with the actual time. You can also get insights into scheduled hours and worked hours for a particular period – day, week, or month.
Scheduling software
Employee monitoring is much easier when you have time management systems that let you create projects and tasks, organize shifts, and manage different teams. If you already have scheduling software incorporated into your business landscape, you can sync it with timesheets and time tracking tools to create an effective combination. But if you don’t have it yet, you might consider purchasing or subscribing to a single inexpensive time tracking application that integrates both scheduling software and time tracking tools. Combining both these functions in a single tool results in saved time and improved productivity for managers as well as workers.
The best time tracker providers have excellent scheduling tools that help managers create weekly or monthly schedules for all employees. You can plan projects in advance and set the budget for each of them. Moreover, you can see the predicted cost for each task, team, or employee.
The scheduling platforms are shareable within the organization so all users can get insights into a workflow, track their progress, and request changes. This tool makes HR duties much easier. Employees can see their shifts, document free days, request vacations, and more.
Additional features
Many timekeeping applications have interesting unique features that help users get more precise insights into employee performance and see how they can improve productivity. Some of the features are intended to help corporate managers monitor and document labor time more easily, while others are designed for freelance workers, and are intended to be used by individuals to boost productivity. These features usually become available when you sign up for more comprehensive pricing plans. They are not necessary for successful time tracking, but they can be beneficial. Among the advanced functions of some time trackers are features like these:
–Keyboard and mouse activity: Some of the work time apps we evaluated have a feature that is sensitive to mouse and keyboard activity. It allows employees to monitor the activity volume of these devices during shifts. This is best for people who work at their computers, typing text and manipulating data with the mouse. With this feature, the application stops tracking time when there is no activity. Moreover, this option allows you to record mouse movements and keyboard clicks during a shift.
–Photo capture: Photo capture functionality is a handy feature that can be added to a work time keeper app and make it even more effective. Managers might find it helpful because it gives them real-time insight into where working time is spent. But, taking a photo of an employee during the shift might be considered intrusive and annoying. Luckily, platforms allow managers (and sometimes individual users) to disable this function. If you decide to use it, you may ask employees to submit photos before they start working, or any time they are comfortable to do that.
–Website and app usage: If you are looking for a time clock free app, this is one of the functions that you probably won’t get. Measuring the time spent using different websites and platforms is available only with paid packages, and only some of the vendors offer this functionality. Whether you are working on tasks or scrolling through Facebook, the platform starts recording all your activities. At the end of the day, the platform sends reports on how much time you’ve spent using each website, social media channel, or app. Some of the platforms send alerts if you are watching YouTube instead of working on your task.
BEST TIME TRACKING SOFTWARE - TOP 10+ PICKS
- Toggl
- Harvest
- RescueTime
- Replicon
- Hubstaff
- Indy
- Timely
- Time Doctor
- Time Clock Wizard
- TSheets
Time Tracking Software Reviews
Toggl
Ease of use
excellent
Pricing plans
excellent
Features
excellent
- ⦿Toggl button browser extension
- ⦿Summary reports
- ⦿Sends alerts to team members
If you are looking for affordable but proven time tracking and billing software, then Toggl might be just what the doctor ordered. One of the things we really like about this platform is that it can be easily used on all devices and platforms. There is a Toggl app for Android, as well as Toggl for desktop. The platform is also available for Windows, Mac, and Linux. The Toggle Button for Google extension allows integration with tools like Asana, Google Sheets, Podio, and many others. Toggl settles seamlessly into your business environment, collecting and sharing the information you need.
Pricing Plans
This is one of the best free time tracking software packages on the market. It offers an astonishing set of features for smaller teams and a limited number of projects. You can use the platform at no charge if you are working with up to 5 people. You will get lots of tools for tracking and managing time. For larger teams, the vendor – Estonia’s Toogl OÜ – offers three pricing plans: Starter, Premium, and Enterprise. The price starts at $7.20 per user per month..
Features
We like to provide unique insights, but the plain truth is that like all the Toggl reviews on the internet, this evaluation must emphasize the program’s simple setup process and ease of use – even for those who do not count think of themselves as particularly tech-savvy. Further contributing to ease of use is a modern dashboard, installed automatically with the software, which allows quick access to all features. There is a toolbar menu with features for time tracking, checking reports, and creating multiple projects. You can add clients to the project and use tags to mark specific details about the projects you are working on. The Toggl dashboard can calculate billable rates automatically. However, the platform doesn’t have its own invoicing tools.
Toggl is the best time tracking app with both real-time and manual time entries. For example, you can record the time when you are working, but if you don’t want that – or if you forget – you can add time at the end of the day or the end of the week… any time before sending the invoice.
And you might not need to adjust the time. Toggl timer features let you set reminders so you will never forget to start or stop time. Another great feature is the Toggl summary report. Toggl reports let you see how much time is spent on specific tasks or how much time your team will need to complete the whole project.
Toggl is an example of employee time tracking software with excellent features for process automation – including sending reminders to colleagues when their tasks are late, automatically. Also, Toggl is a great platform for organizing priorities. It reveals at a glance which projects are the most profitable and which bring in less money for your company.
Bottom Line
The Toggl time tracking platform provides powerful features for tracking work hours. Freelancers, employees, and employers can all benefit from this application.
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Harvest
Ease of use
good
Pricing plans
good
Features
excellent
- ⦿Forecast app
- ⦿Invoicing tools
- ⦿Offline mode
Harvest time tracker is one of the best time tracking and invoicing software solutions on the market. The powerful platform is designed for employers who want to get more precise insights into employee performance. With this platform, you will always be able to monitor your team’s work in real-time and measure the performance of each employee. Also, Harvest lets users monitor costs, and it makes the payment process much easier and faster. You can track billable hours and create professional Harvest invoices for your clients at a glance.
Pricing Plans
Harvest offers a 30-day free trial for limited services and features. After this period, you can choose between the Free plan and the Pro plan. The free time tracking app is designed for one user who works on a maximum of two projects. The Pro plan is designed for more users plus an unlimited number of projects, clients, and invoice options. The Pro plan starts at $12 per user per month.
Features
If you are a freelancer who decided to start using a time tracker, you probably want one that is simple to use. The Harvest timer is a good choice because it is adaptable to almost all systems and devices. It lets you track time even when you are offline.
Our Harvest time tracking review process reveals a comprehensive, robust application for monitoring time and expenses. You can record time while you are working on a task, or you can manually add time spent on a specific task after you finish the job. Both employees and employers benefit from the Harvest timekeeping app because it delivers precise reports on the team’s working time. The dashboard reports on how much time each worker spends on each task, who worked overtime, and who didn’t work enough. You can use Harvest to help employees and contractors avoid burnout and you can analyze the data to organize workflow better. Harvest provides reports of billable and non-billable hours, and it allows you to send invoices to clients effortlessly.
The Harvest employee time tracking app integrates seamlessly into your company’s landscape. It works smoothly and shares data with a variety of project management and CRM tools. You can also connect the Harvest time app with its sister tool, Forecast, to organize the schedule for your team and plan projects in advance.
Bottom Line
If you are looking for one platform for both time tracking and invoicing, then Harvest time management might be the perfect solution. Once you start using the software, you will be welcomed with tutorials, guides, and free webinars that help you learn how to create projects and work with the dashboard.
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RescueTime
Ease of use
good
Pricing plans
excellent
Features
fair
- ⦿RescueTime website blocker
- ⦿Time goals
- ⦿Offline time tracking
RescueTime is a great time tracking app for freelancers and busy individuals who want to improve their productivity on the job. RescueTime’s developers have created a comprehensive software solution for monitoring and organizing everyday activities. If you are working long hours but you are somehow still not getting everything done, this app can help you. The dashboard will show you just what you need to change and how to stay focused on your work. Your productivity will go up along with your income.
Pricing Plans
If you are looking for free time tracking software, RescueTime might be an excellent solution for you. The free app is perfect for individuals who want to track their time automatically. This package includes weekly reports on your progress and you can use the app on any platform you want. This vendor also offers two paid plans: RescueTime Premium and RescueTime for Orgs. Prices start at $6 per user per month. The paid plans include features for tracking time online and offline, detailed reports, and the FocusTime distraction blocker.
Features
RescueTime has a fantastic set of features for managing your time. In addition to the time tracking tools offered by every product on our list, RescueTime offers a number of additional functions for optimizing your time and achieving your business goals.
Central to these advanced functions is a feature called RescueTime Goals. This tool tracks your tasks and sends email summary reports detailing how you spent your working hours. You’ll see how much time you spent writing emails, how much time you spent working on your project directly, and how much time you spent gossiping with friends using instant messaging programs. This is a great way to get insights into your productivity and see how to improve it. RescueTime reviews your work and shows you just how to improve.
Another useful feature: the option of blocking specific websites. The RescueTime platform includes an engine for blocking social media channels and other sites that you specify. RescueTime helps you take control of bad habits like continually skimming through the Facebook newsfeed. It blocks the websites that distract you the most.
The offline time module sends you alerts and reminders so you know what to do and where to be – whether they are related to work or not.
RescueTime doesn’t provide an automated invoicing module, which might be its biggest imperfection.
Bottom Line
Our RescueTime review shows that this software is one of the best solutions for individuals and small teams. This is not only a time tracking app, but also a tool that can help you be more productive. It sends you detailed reports on your achievements and helps you organize your daily schedule. The vendor allows integration with more than 100 apps through Zapier and IFTTT.
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Replicon
Ease of use
good
Pricing plans
good
Features
excellent
- ⦿Face recognition
- ⦿Real-time tracking
- ⦿GPS monitoring
The next product on our list of the best time tracking software is Replicon. Replicon is a powerful software solution for small and medium-sized businesses. Clients praise this product for its numerous budgeting features, compatibility with practically all devices and operating systems, and the option to integrate with other invoicing and billing tools. Let’s make a quick tour through its features and pricing plans to see what it has to offer.
Pricing Plans
The first thing that caught our eye is the wide range of Replicon’s pricing models. There are nine pricing plans with different features and tools and the option to choose your model based on your company’s size. You can try this timekeeping software for free before you pick the right plan.
At first glance, the pricing scheme looks a bit complicated, but we advise you to read it carefully before deciding which plan suits you best. If you’re a small business owner, we recommend the TimeBill Quick Start plan because it’s the most affordable one. It costs $60 per month for five users. For every additional user, you pay $10. This plan includes comprehensive invoicing and billing features, but its time tracking tools are somewhat limited. If you want all time tracking features under one umbrella, a better option is the TimeBill Plus that costs $22 per user.
Features
A number of time tracking software reviews point out that this software is a bit complicated to use. We tested Replicon on a MacBook and Android mobile phone. Although it’s definitely more suitable for experienced users, in our opinion, the basic software features (creating projects and schedules) are relatively easy to use, while the more advanced options may take a little more time to master.
The software allows you to create schedules and share them with your team members effortlessly. The communication tools are limited, but the basic features such as leave time requests are available. Each team member can log in on a desktop device or mobile phone. Replicon is the best time tracking app for Android devices. There’s also a facial recognition feature for unobtrusive clocking in and out.
Replicon is feature-rich when it comes to payroll and budgeting options. Managers get access to various data related to the company’s profit, most successful projects, and workers’ productivity. Depending on the pricing plan you choose, you’ll gain access to tools for measuring project costs. You’ll be able to track hours spent on each project in real-time and relocate resources as needed.
Bottom Line
Replicon is one of the best time tracker apps for companies looking for scalable solutions. If you own a new or small business, you can purchase one of Replicon’s small-scale plans, and as your company grows, switch to higher plans. Although mastering all of Replicon’s tools and features takes some time, you can rely on the company’s skillful customer support representatives to help you whenever you encounter a problem or have a question.
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Hubstaff
Ease of use
excellent
Pricing plans
excellent
Features
excellent
- ⦿GPS tracking
- ⦿Automated payments
- ⦿Random screenshots
Another great software solution for tracking a team’s time: Hubstaff. Created in 2012, this time tracking software solution has been adopted by clients from many industries – including real estate agents, software developers, healthcare professionals, attorneys, and freelance writers.
One of the reasons Hubstaff is widely used is because it provides a simple, straightforward dashboard for time tracking, scheduling, invoicing, and payments.
Pricing Plans
Hubstaff has a per-user subscription pricing model. This is convenient because you can add or remove members from your team any time you want. The Basic plan starts at $7 per user. In addition to the Basic plan, which includes lots of time tracking tools and features for measuring employee activity, there is also a Premium plan. The Premium plan starts at $20 for two users, plus $10 per additional user. The Premium plan is more comprehensive and it comes with a GPS tracking solution, invoices, tools for scheduling, and idle time detection.
One thing you should know when choosing a plan is that each user, whether he or she tracks time or not, is still counted toward your total user count. This ordinarily includes the managers and executives who use the tool only to view work activity, but there is also a Viewer role for team members with no charge.
Hubstaff also has a free plan, which just may be the best free time tracking app for individual users. It’s great for tracking daily or weekly activity. Of course, the free plan has some limitations, like the number of payments and the number of screenshots you can take.
Features
Hubstaff comes with great tools and innovative features for tracking and monitoring productivity. There are also tools for boosting productivity, organizing workflow, and generating financial figures. Hubstaff is by any estimation a first-class timecard app.
Hubstaff displays information to managers and team leaders on an interactive, customizable software dashboard where you can see and track the activity of all team members. A powerful engine measures worker activity by tracking mouse movements and keystrokes. Images of workers’ computer screens are captured every 10 minutes by default and recorded for management review. You can see when each team member is working and on which task, track when the worker was idle, and identify which tasks were the focus of work.
Hubstaff is a timekeeping app that is ideal for showing the location of your employees. If your team members travel a lot, you will find the GPS location feature a useful tool. It shows their locations any time you want, anywhere in the world.
One especially great thing about Hubstaff is that it makes the payment process much easier and faster. The platform allows you to set up an hourly rate and connect it with timesheet software. You can track and calculate billable hours and instantly create and deliver invoices to your clients. There is also an option that lets you check the status of each invoice you’ve made. For example, you can see when the client saw the invoice and when the payment was completed.
Bottom Line
When you choose the Hubstaff app you will have complete time tracker software for managing timesheets and schedules, tracking time, and automating payments. In addition, this vendor has excellent and fast customer support. We reached our via email and customer support agents answered all our questions within one hour.
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Indy
Contact and Lead Management
good
Analytics and Reporting
fair
Ease of Use
excellent
Software Integrations
fair
Mobile Support
excellent
- ⦿App for iOS and Android
- ⦿Time tracking tools
- ⦿Create your business profile
Indy is the best lightweight CRM tool you can find on the market. Created by a small California-based team, Indy is an all-in-one platform freelancers and individual contractors can use for organizing workflow and managing payments. Moreover, Indy offers its clients the option to create business profiles, advertise their services, and find new job opportunities. If you’re a freelancer or a solopreneur, Indy has a lot to offer, including CRM tools.
Main Features
Indy is primarily a task management platform for freelancers, but it also doubles as a CRM tool. Aside from enabling you to organize your projects and tasks and send invoices to your clients, it also helps you stay up-to-date with your leads.
Indy deserves a place on our list of the best CRMs for small businesses thanks to its simplicity. Although it’s not as comprehensive as some other products out there, it still offers many useful tools for growing leads and organizing projects. The app helps you capture leads, organize surveys, and gather all important information in one place. Depending on the version you choose (free or paid), you’ll get a certain amount of online storage to keep your files and documents safe online.
Indy offers you prebuilt forms that you can use to find new leads. There are several templates, but you can also create unique ones and embed them into your website. It’s the simplest way to find new leads and get feedback from potential clients.
According to small business CRM reviews by satisfied customers, Indy’s CRM tools can streamline the entire process of customer relationship management. This tool helps you create and manage your contact list and send proposals to your leads.
User Experience
One of the things we like the most about this app is its simplicity. Even if you’re using it for the first time, you won’t have a problem understanding how it works. Firstly, you’ll need to sign up to the company’s website by providing your email address and creating a password. If you want to use the mobile version, you should go to Google Play or the App Store and download the app from there.
Lots of CRM reviews for a small business praise Indy’s automated integration with PayPal and Stripe. You can also use other payment options, like direct deposits, Zelle, and checks, but you’ll need to add payments manually.
The next thing worth mentioning is that Indy has various calculators on its website. For example, there’s a PayPal calculator for working out platform fees. Enter the invoice amount and the fees will be automatically calculated, so you’ll know exactly how much to charge your client.
Pricing
In addition to being the easiest CRM for small business, Indy is also one of the most affordable tools you can find. You can get the Pro Bundle plan with unlimited access to all features and functionalities for $9 per month should you choose to pay on a yearly basis. In addition, you get a three-month free trial. You can also pay monthly, but in that case the price is $12 and there’s no free trial.
Indy also has a free version of the app, but it comes with limited features. The biggest advantage of the free version is that it gives you an opportunity to check whether the app fits your needs before subscribing, as you’ll also get one week of access to the Pro Bundle.
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Timely
Ease of use
excellent
Pricing plans
excellent
Features
fair
- ⦿Memory Tracker feature
- ⦿Customizable reports
- ⦿Project management tools
It is not reasonable to expect a single software product to be equally good at tracking time and scheduling workflow – but Timely meets those unreasonable expectations. Timely is the best project time tracking software that combines the two, making your work time more comfortable and more productive by syncing the time tracker with your calendar.
The whole process is automated, and it couldn’t be simpler. After you sign in, the platform will suggest you install the AI Memory Tracker feature. This powerful AI engine tracks everything you do with your PC and inquires whether it is work-related. It suggests titles, tags, and time entries for each project. You can edit and rename them, and the AI will remember your changes the next time it proposes tags and titles.
Pricing Plans
When it comes to time tracking software free is not always the most cost-effective choice. Some packages offer such advanced functions that they pay for themselves in no time. license. Timely is one of those. Timely’s Swedish publisher, Memory, offers the package at five price points that cover a range of capacity and functions for individual users and large companies.
The first plan starts at $7 per month. It’s intended for just a single user. This plan lets you manage five projects at once.
The Freelancer plan costs $14 per month. It includes all Moonlight tools and features, up to 25 projects, and an AI engine for tracking your working process.
The Professional plan lets you manage an unlimited number of products. It includes tools for regulating workflow. For instance, the admin can lock timesheets to prevent manual changes.
Timely timekeeping software keeps scaling up with a pair of plans intended for use by companies: the Growth plan ($99 per month) and the Business plan ($299 per month). The business plan is packed with extra administrative tools.
Features
Timely presents information on an easily navigable dashboard that allows you to move through the calendar, tracking time effortlessly. The calendar is divided into small time sequences where you can see the time devoted to each project or task, approve it, deny it, or rename projects. The dashboard is available via desktop and mobile app. Timely integrates seamlessly with standalone and embedded calendar apps like Google Calendar and Outlook. The dashboard also lets you create custom reports to share with team members and clients.
Two main features make this project management and time tracking software special.
First, its AI engine watches over your shoulder as you use your PC. When you write and send an email, a window pops up to ask if it was work-related and therefore potentially billable time. Read a document in your browser, and the AI will ask if that was research for a project. Over time, the AI will learn which tasks are most likely to be work-related. This is a great feature for freelancers, who lose countless hours each year by failing to record time spent on such small tasks.
The second feature that makes Timely an awesome time tracker is its integration with other tools. The Timely app shares data with dozens of the most widely used business programs. It’s true that Timely doesn’t create invoices – but it can send the data to your favorite word processor or forms application so you can create them easily. Then it can put the invoices into your email out-basket. This focus on integration means that Timely’s developers can focus on core features while relying on external programs to handle related functions.
Bottom Line
Timely is an hours tracker app that offers a lot of useful tools for time planning and team management. It is a perfect tool for those who want to track employee hours, earnings for each project, and team KPIs.
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Time Doctor
Ease of use
fair
Pricing plans
good
Features
excellent
- ⦿Customized analytical reports
- ⦿Pop Ups and reminders
- ⦿Live support
Time Doctor combines the power to monitor employees’ work with precise analytical reports on your company’s metrics. After a Time Doctor checkup you will know exactly how time is organized and spent in your company.
Time Doctor ranks among the best employee time tracking software solutions because of its ability to motivate your team to focus on tasks and be more efficient. The desktop app is loaded with features that can help employees avoid procrastination.
Small businesses, freelancers, and large enterprises use this program to improve workflow. Time Doctor is a particularly good solution for tracking remote teams.
Pricing Plans
Time Doctor has only one pricing plan. This application will set you back $10 per user per month. You can even try this employee time tracking software free – the company offers a 14-day trial period. You can use Time Doctor’s tools and features to see how they fit your needs and then decide whether to sign up for a paid package. The price includes a wide range of features, including screenshots, website tracking tools, task and project reports, live support, manual time entries, and more.
Features
Time Doctor is a powerful productivity tracker software solution that supports all Windows versions and Linux. The website is responsive so it works great on mobile browsers. And Time Doctor is also a candidate for best time tracking software for Mac.
Time Doctor can track almost anything you want. Its dashboard gives you full control, letting you manage time according to job or client or project. In addition to comprehensive reports that show where your time is going, there are many interesting and highly useful features for saving time and increasing the productivity of each member of your team. The automatic hours tracker option works great – and account managers can make manual entries for the employees who always forget to log in.
This employee time tracker software offers excellent solutions when it comes to payroll. You can calculate the salary for all team members effortlessly, and you can also create invoices.
But the main selling proposition is Time Doctor’s employee productivity tools. These include alerts and popups that the platform sends workers when they are not focused on their tasks. This is an excellent tool for minimizing procrastination among team members – and it’s a great solution for freelancers who lack organizational skills or self-discipline. Click over to Facebook to check your News Feed and a popup will appear on your screen reminding you that you’re not focused on your work.
This employee time tracker app excels at creating comprehensive customized reports to show you time spent on each website, project, or task. You can get metrics on which app or website your employees use the most during the week.
Bottom Line
Time Doctor is a terrific freelance time tracking platform. It’s a great choice for monitoring employees during work hours and increasing your organization’s overall productivity.
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Time Clock Wizard
Ease of use
excellent
Pricing plans
fair
Features
excellent
- ⦿Photo capturing
- ⦿Task management tools
- ⦿Tools for customization
Time Clock Wizard is a candidate for best time tracking software for small business. It’s an especially good solution for companies with remote teams. This application is so complete and easy to use that it is used by business schools as part of the human resources curriculum.
This software implements distinctive features that show the status of each employee – including whether the employee works in the office or remotely. The software can take a screenshot picture or check the location with GPS every time your worker clocks in. It’s a good solution for keeping your employees honest.
Pricing Plans
This vendor offers several excellent pricing plans. It is also the best time tracking software with free tools for an unlimited period. The free plan handles up to three users and it includes all employee time tracking tools and features – without some of the bells and whistles that come with paid plans. With the free plan, you will be able to track clock-in and clock-out times.
Timesheet and scheduling tools come with Time Clock Wizard’s paid plans. The Value plan ($19.95 per month for an unlimited number of users) provides both time tracking and scheduling tools.
The $34.95/month Pro plan is restricted to 50 users. This plan includes all the features that come with the Value plan, plus it offers an employee scheduling system, payroll solutions, mobile apps, task management tools, and lots of other advanced features.
Time Clock Wizard is one of the best time tracking apps for large companies too. The Enterprise plan ($129.95 per month) gives an unlimited number of users access to all the software solutions and tools that come with the Pro plan. In addition, Enterprise subscribers get a dedicated account manager to help them get the most out of the product.
Features
Time Clock Wizard offers a variety of time tracking tools, and it is also a robust scheduling platform. One of the best things about this application is that it is completely cloud-based, meaning that you don’t need to go through a complicated installation process. It is mobile-friendly, so you can use a phone or tablet as a time clock. Employees can clock in and clock out with personal pin codes – this makes Time Clock Wizard the best time clock app among the time trackers we reviewed.
Time Clock Wizard lets you capture screen images and photographs of each employee to make sure everyone is hard at work. As a manager, you can also use manual mode to edit clock-ins and clock-outs.
Access Time Clock Wizard’s employee scheduling features via an easily navigable dashboard. These features are beneficial for team managers and employees alike. Team managers can easily set up a daily or weekly schedule for workers. Employees can access the dashboard to request shift changes, sick leaves, or vacation.
Time Clock Wizard reviews show that users like its task management features. The dashboard is accessible to managers and team members alike, so everyone can see and track who is working on which task. Users can streamline the working process too. They can use this application for project time tracking, upload related files, and perform many other tasks.
This is also a great billable hours tracker function that allows any user to create invoices directly from timesheets.
Bottom Line
Time Clock Wizard is an excellent online time tracking software solution and scheduling platform. It also has great features for customization. You can personalize your account by adding the company’s logo or using pictures and styles. However, most of the tools and features are not free, which means that unlocking the full power of this tool requires a paid plan. Time Clock Wizard’s limited plans are inexpensive, but the price climbs rapidly if you want the full suite of services.
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TSheets
Ease of use
excellent
Pricing plans
fair
Features
excellent
- ⦿Face recognition
- ⦿IP addresses restriction
- ⦿Advanced reports
The main thing to know about TSheets is that it’s published by Intuit, the company behind QuickBooks and TurboTax. TSheets is the company’s time tracking system, and a major advantage of the software is that it integrates seamlessly with the world’s most widely used business accounting software.
TSheets has all the features you’d expect from a time tracking program from a major software vendor, plus extra features like a robust employee-scheduling dashboard. A drag-and-drop system allows you to create and share shifts with other team members. Team managers like this platform because it is so easy to use. It has a variety of options for monitoring employees – including a facial recognition feature that lets you make sure staff members aren’t getting someone else to do their work.
Pricing Plans
This vendor doesn’t provide a free plan, but you can use the TSheets employee time tracking app free during a 14-day free trial period. During the free trial, the platform lets you use all basic features with the assistance of TSheets agents. The agents can help you train your employees to use the app or assist you anytime you need help.
TSheets’ paid plans provide special support for companies that have remote teams or employees who are frequently in the field. The Premium plan starts at $20 plus $8 per user per month. This plan is designed for up to 99 users. The Elite plan is $40 plus $10 per user per month.
This work time tracker is available for almost all platforms, and it features a GPS locator, scheduling and invoicing systems, and advanced reporting tools.
Features
TSheets comes with an excellent timesheet app. You can create schedules by shifts or by job. The system records daily or weekly shift entries. You can save time by repeating and reusing schedules, editing them as necessary. The TSheets app lets all employees see the calendar and get notifications when managers make changes.
The time tracker lets you specify the IP addresses employees can use when checking in for work. You can put restrictions on certain places or set up IP addresses for each employee. For instance, if staff members work from home, you can add the home IP address to a whitelist of allowed locations.
The platform has “Who’s Working?” feature that allows managers to monitor who is working and on which task. It has advanced tools for tracking an entire team’s workflow and to get insights into a specific worker’s performance.
Employees can use TSheets easily. It has a start and stop button for tracking working hours. It also has a button for taking a break. This hour tracking app is also equipped with a powerful engine that notifies users if they work overtime so you can avoid burnout and cost overruns.
TSheets’ developers also created a powerful mobile app that lets users track their time, take breaks, and send their location to managers with just a few clicks. The automated GPS locator shows when your employees are off premises so you can clock them out.
Bottom Line
TSheets is an excellent, easy-to-use platform with impressive reporting tools and unique time-tracking features.
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Timing
Ease of use
excellent
Pricing plans
good
Features
fair
- ⦿Review screen
- ⦿Data metrics visualization
- ⦿iPhone app
Timing is an excellent time tracking platform that works even when workers are offline. This is a time tracker for Mac users only. If you work on several things at the same time and you don’t know where your time goes, Timing might be perfect for you. It is designed for individuals who work on different projects at the same time and want to see how much time they spent on each of them – and how much of the work day they devote to other pursuits.
This software integrates seamlessly into your working landscape and shows how much time you spent on each website, document, or platform.
Pricing Plans
Timing has three pricing plans that you can subscribe to annually or monthly. If you choose an annual subscription plan you will get the time tracking app free for up to two months.
Monthly plans are designed for different types of users. The Productivity plan costs $4.50 per user, and it is the best for individuals who want to know how they spend time on their Macs.
The popular Professional plan costs $7 per month per user. This plan includes all features from the Productivity plan plus a manual time-tracking option, a start-and-stop timer, access to the web app, and more reporting options.
The Expert plan includes all the features that come with the Professional plan plus integration options, plugins, and many other time tracker tools. This plan costs $10 per user per month.
Customers can use Timing on a limited number of Mac devices. For instance, if you purchase the Productivity plan, you can use the software for time tracking on two Macs.
Features
Timing captures all your computer activity on a dashboard and automatically records the time your employees spend using apps and accessing documents. If you are watching YouTube, checking email, or browsing through eBay, the platform will record all these activities. There is an option for manual time entries, but only with the Professional and Expert plans.
Timing has a user-friendly, intuitive interface. If you like a modern dashboard with powerful tools for data visualization, you don’t need to search anymore. Timing is one of the best time tracking apps when it comes to appearance and dashboard functionality.
At the top of the dashboard review screen is a timeline that summarizes all of your activity. You can see just how much time you spent on each platform or app that you used.
You can scroll to see precise daily data metrics of your activities. For example, you can see what you were doing at 1:56 p.m., what app you used, and which project it was part of. You can make changes, rename projects, or remove tasks.
You can see the summary of your daily data too, and manage it easily. A drag-and-drop system allows you to make edits and gather in one place activities that are related.
Timing doesn’t have a time tracking app for the iPhone, but it does have a web interface that lets you start and stop tasks. You can access that interface via the browser on your Windows PC or any mobile device.
Timing lets you archive finished projects and move them off your screen, which helps keep the dashboard readable, clear, and informative.
Bottom Line
Timing is an excellent productivity tool for tracking your activities and providing visual metrics. However, this platform is only for time tracking. It doesn’t provide advanced scheduling options. This time tracking system is not suitable for tracking billable hours or creating payments. If you use Timing and you need a payroll or scheduling solution, you will need to take advantage of Timing’s Zapier compatibility to integrate it with other applications. Timing also publishes its API in case you would like to do low-level integration.
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TMetric
Ease of use
good
Pricing plans
excellent
Features
excellent
- ⦿Tags
- ⦿Compare estimated and actual hours spent
- ⦿Powerful idle detection
TMetric might be the best time clock app for small businesses and individuals who are looking for an easy-to-use time tracking solution. Lawyers, marketing agents, consultants, and freelancers all use TMetric. This application undoubtedly has one of the best free offers on the market. The free version of this powerful time tracking platform allows you to create and track time for an unlimited number of projects and work with as many clients as you want. As if that weren’t enough, TMetric is an excellent project management platform that comes with a wide range of features for budgeting, invoicing, and time management.
Pricing Plans
TMetric offers one free and two paid plans.
As free timekeeping software, TMetric supports up to five users and they work on an unlimited number of projects for an unlimited number of clients. This free app includes great reporting tools. However, it doesn’t include tools for invoicing and task management. These features come with the paid plans.
The feature-rich Professional plan starts at $5 per month per user. With this plan, users can easily calculate billable hours, create invoices, and organize workflow.
The Business plan costs $7 per user per month. It includes all the features from the Professional plan plus valuable features like screenshots, a payroll system, and advanced reporting options.
Features
As a work hour tracker, TMetric is easy to set up and use. It works on all platforms – Windows, Linux, Android, iOS, and Mac. You can create an account in just a few steps. After you log in, you can invite team members, employees, and freelancers to join and start tracking time.
TMetric offers a rich set of tools for time tracking including idle detection and screenshot options. You can also make bulk time edits, add time manually, or use an offline mode.
Managers really like TMetric’s reports, which show how much time is spent on each website or platform.
To categorize work time, just use the TMetrics tags feature. This is a great option if you’re working on a big project that is made up of several mini-tasks. It’s useful for workflow management too.
One of the great things about this employee hours tracker is that you can always get detailed reports. You can see how long employees worked on a specific task or project. If you want to see the time summary for the whole team, TMetric will display them at a glance. Another great feature: You can create an estimated time for each task or project and compare it with the actual time.
Budgeting and monitoring costs are really easy with TMetric. With the Professional and Business plans, you can track cash flow. You can create and manage billable rates for employees, projects, and work types on one dashboard. The platform sends an email notification to inform you about costs so you can always stay on top of each project’s labor costs.
Bottom line
TMetric offers time tracking software freeware for an unlimited number of projects. The platform integrates with lots of apps, including Asana, ClickUp, GitHub, and Jira.
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