Discover the Best Online Fax Service Companies in 2023

RingCentral has been around for more than two decades building a reputation as one of the most reliable communications solutions on the market. The company’s main product is RingCentral Office that combines a number of services like call handling, video conferencing, and faxing. The online fax service is also available as a separate package with a free trial and a couple of scalable components.

With RingCentral Fax, you’ll be able to send and receive faxes via your PC, email, or the company’s best app for faxing. The service integrates with Box, Dropbox, Google Drive, and Microsoft Outlook to facilitate the faxing process and allow secure storage. No matter what plan you choose, you’ll be provided with your own local fax number.

Any additional numbers will cost you $4.99/month per user, while a one-time payment of $30 allows you to add 800 and vanity numbers to your account. Those are all shared numbers managed by a single administrator.

The interface is fairly simple to use. RingCentral’s cloud fax services even include a short guide to help you get started. The software enables you to add contacts that you can sort and put into various groups for mass faxing. You can get notifications by text and block any numbers you choose. But according to some RingCentral Fax reviews, the program only saves the last 200 faxes, which might pose an issue for bigger companies that send out a lot of faxes on a daily basis.

If you choose the basic RingCentral Fax pricing plan (Fax 1500), you’ll pay $17.99/month per user. This is the cost of the annual subscription, and if you prefer to make monthly payments, these electronic fax services will go up to $22.99. The name of the plan corresponds to the number of free pages you get with the subscription – 1,500 with every additional page costing you an extra 4.9 cents. The package also includes web and phone support.

If you’re looking for a bundle that combines other forms of communication with your fax needs, you can sign up for the Office plan. For $34.99 ($49.99 with monthly payments), you get a business phone number, unlimited calls, videos, texts, and screen-sharing capabilities. RingCentral’s best online fax service also lets you send and receive an unlimited number of faxes. Both plans offer a 30-day free trial, but you’ll still have to provide all your personal details and choose the numbers you want before starting the trial.

eFax found a place among the world’s top online fax programs thanks largely to its many features and quality service. With the help of its parent company J2 Global corporation, eFax used the last two decades to establish itself as a leader in the world of online faxing with more than 10 million users. Its capabilities include large file sharing, cloud storage, and electronic signature functionality.

The company lets you send documents directly from your browser, through your email, or using the eFax app. The interface is easy to master, so you won’t need any guidance. In case you get stuck anywhere, you can turn to the best eFax company support for help or check out demonstration videos on the site. The software is compatible with traditional fax machines, so the recipient of your document doesn’t need an eFax account or any other virtual service.

You can add new contacts, manage existing ones, or import contact lists from email programs. Unlike most of the competition, an eFax subscription provides lifetime storage for your faxes as well as the option of third-party cloud storage integration. By adding tags to your faxes, you can organize them any way you want and make searches a lot easier. The best internet faxing service also offers an electronic signature for all your documents from any device you choose. Either write down your signature using the touchscreen or take a picture of it from a piece of paper.

With eFax, you have the option of using a local or universal toll-free fax number with a monthly subscription. There are benefits to both: local numbers help you establish your company as a member of the community, while toll-free numbers drastically expand your reach and make you more approachable. eFax is the best online fax service with phone number options that are completely free of charge.

Every eFax services package also includes the extremely useful large file sharing feature. It allows you to send files of up to 3 GB to 20 different people at a time. Your recipients get a secure link to the file, and you get a notification when they download it. Since it’s a part of the company’s cloud service, it comes with reliable high-end encryption.

There are three eFax pricing plans to choose from: eFax Plus, eFax Pro, and eFax Corporate. The key difference between the plans is the number of pages you get. All of the other features are the same. The Plus plan might be the best online fax service for small business owners because it lets you send and receive 150 pages for $14.13 per month. The Pro plan increases the number of pages to 200 for $16.63 per month, while the Corporate plan will give you a custom quote tailored to your business. Note that with yearly subscriptions, you get two months free, but there is an added $10 setup fee.

mFax is an internet-based fax service with a twist. Its FaxBridge adapter turns your traditional fax machine into an eFax device. Aside from that, mFax has a variety of different subscription plans that let you scale your business with ease. The software is Windows-friendly, HIPAA-compliant, and offers a free trial. But it doesn’t end there.

mFax is based on Google Cloud technology, which ensures the safety of your documents. The interface is intuitive and easy to use whether you’re sending faxes directly from the web portal, your email account, or a Windows word processor. It has some of the most advanced user administration features that allow you to modify access levels, distribute fax numbers, and keep all users in check. In short, this is the best online fax service for business owners that need a bit more control over their staff.

Needless to say, the service also works great on mobile devices, so you won’t have any problems working on the go. All of the faxes you send are automatically stored in the cloud. There are no limitations, and you can search the database from any device. You can even make things easier by adding specific tags to each one of them.

Considering the emphasis that the company puts on security, it’s no wonder users often refer to it as the best secure online fax service. There are several security levels, including encryption, firewalls, backups, and daily monitoring. Sessions automatically expire after a certain period of time, preventing intruders from accessing your files. You can also restrict your account to specific IPs and keep everything local. We are only scratching the surface here, but it’s clear that the company relies on an impressive set of security features.

The mFax FaxBridge adapter is definitely among the more interesting options on offer. It’s a VoIP device that transforms your standard fax machine into a modern internet faxing system that’s more eco-friendly and economical. The web-based fax service device is pre-configured and connected with your account, so all you need to do is plug it in. It costs $99 plus shipping and handling and includes a $15 monthly service charge.

From a financial standpoint, mFax gives you a wide range of options with its four pricing plans. If you’re looking for a low cost fax service, try the Solo option for $7 per month. It comes with a 250-page limit and one toll-free number. It’s made specifically for one user so if you want to share it with other employees, you’ll have to consider other options.

Another cheap option that many regard as the best eFax for small business owners is the Team plan at $20 per month. You get 500 pages for each month, one toll-free number, five users to assign roles to, and the aforementioned admin interface. Users with larger appetites should consider the Business package with 1,000 pages and Infinity with 2,500 pages. Keep in mind that these packages cover faxing within the US and Canada. There is a separate page on the site that tells you what the international fax online rates are.

Many consider Fax.Plus to be the best free fax service online because it has a free trial option that allows you to send up to ten pages. Of course, the whole point is to give you a taste of the service and help you get to know its main features. The paid version is an affordable, reliable option that works on all platforms and allows for numerous integrations.

There are a couple of ways you can create an account with Fax.Plus. You can either fill out the registration form on the website, sign in using your Google account, or simply use your Facebook profile.

You’re unlikely to need all these options, but you should expect to find them with top eFax services like this one. Whichever option you choose, the process doesn’t take more than a few minutes. Interestingly, the service is available through mobile and web apps but also integrates with emails, Google Drive, and Microsoft Word. You can even install it as a Chrome add-on for some quick faxing.

One thing immediately stands out about the Fax.Plus interface – it looks way better than most of the competition. It’s clean, modern, elegant, and easy to use. You’ll be informed that your fax reached its intended destination with a confirmation page and a QR code for validation.

Fax.Plus might be the best eFax solution for businesses that tailor to international clients. With these subscriptions, you can send faxes to more than 180 countries around the globe and get a local number for nearly 50 countries. Considering that most other companies charge extra for international faxing, this is a great deal.

Fax.Plus is equally impressive when it comes to security. The software is HIPAA and PCI-DSS compliant. There are network and web application firewalls, DDOS-protection, 256-bit AES encryption, and regular checkups from the company’s technical team. Moreover, the servers are located in Switzerland, allowing users to benefit from the country’s strict privacy laws.

User access to the best digital fax service is protected by two-factor authentication and biometric verification. Enterprise plan subscribers can enjoy additional levels of control that include enforcing 2FA, blocking users, and tracking logins.

The company offers five plans to choose from. You can use the Fax.Plus free plan to review some of the main features and get acquainted with the interface. However, most of the advanced options are reserved for the paid plans.

The first of those is the Basic one which costs $4.99 per month and limits you to 100 free pages. It comes with a dedicated fax number, unlimited storage, and the option for an electronic signature.

But what is the best online fax service plan that this provider has to offer? The Business plan is undoubtedly a favorite among users. It costs $14.99 per month with a limit of 800 pages and only $0.05 for every additional page. The plan also lets you assign five team members, gives you admin privileges, and integrates with Slack for simpler communication.

SRFax is frequently advertised as the best virtual fax service for a low price. But the strength of the company lies in its diversity. Plans range from the cheapest $3/month subscription to the premium package of $38.60/month and 2,500 free pages. One of the features that helps the software stand out from the competition is mass fax scheduling.

You can use SRFax through the company’s web portal, email, or integrate the API wherever you want. This makes the software slightly more suitable for advanced users. In any case, the site provides you with plenty of helpful material on the best fax to email service, including guides, FAQ, and other simple explanations.

With just a bit of patience, you’ll get the hang of it fairly quickly. We should mention that the software doesn’t have a dedicated SRFax app. However, it can be integrated with most email apps, so that’s hardly an issue.

The speed of the service is outstanding. There are rarely any glitches or bugs that affect the performance. Should you encounter a problem with your faxes (usually on the recipient’s end), you’ll be notified.

Online electronic faxing reviews confirm the software’s reliability and speed. As far as security is concerned, SRFax utilizes SSL and PGP encryption and allows you to protect your account with a password. These are just the basics, but it’s still good to know that they are in place.

The company will provide you with a local or toll-free fax number, but you can also use your existing line. However, you will need to check if your number is portable to SRFax by typing it in on the website. It’s a quick check-up that gives you results within seconds. The best online fax service for personal use will also include unlimited storage for your documents and allow you to schedule faxes for up to 50 recipients at one time.

There are numerous SRFax pricing plans, starting with the Basic package that costs $3/month and buys you 25 free pages while authorizing up to nine email addresses. This is the only plan that doesn’t include the 60-day SRFax free trial period. The Basic Plus plan unlocks access for multiple users and 200 pages for $5.50 per month.

The only differences between this plan and the web fax services offered by the most expensive package are the number of pages (the latter offers 2,500 pages), the option of consolidated billing, and, of course, the overall price, which goes up to $38.60. We should mention that these are all discounted prices for annual subscriptions.