You’ve got a cozy downtown office, a brand new desk, and a comfortable armless chair - now it’s time to go shopping for office supplies and stationery. If you think that choosing the best stapler for your workplace is a no-brainer, we’re here to prove you wrong. With so many choices on the market, you’ll probably find yourself overwhelmed.
But don’t worry, we’ve got your back. In this article, we’ll introduce you to the best choices of staplers for office use and show you what to look for when making your purchase. Read on to find the stapler that fits your requirements best.
1. Swingline 747 Business Stapler
up to 25 sheets
holds 210 staples
- ⦿Lifetime warranty
- ⦿Jam-resistant technology
- ⦿Low staple indicator
- ⦿A bit pricey
Dimensions of the stapler: 8.25 x 6 x 2.25 inches
Weight: 1 pound
If you’re on the hunt for office supplies, you’ll certainly come across Swingline products. The company boasts a wide range of staplers, each with different features to fit your specific needs, along with punches and trimmers. You really can’t go wrong with a Swingline electric staple gun for upholstery, or the iconic Swingline 747 Desktop Stapler we'll be reviewing today.
The Swingline 747 Desktop Stapler is a stylish and sophisticated option that boasts durability and reliability as well. This desktop model can staple up to 25 sheets of paper at once and holds an entire strip of 210 staples. It’s also ergonomically designed, so it’s comfortable to hold and easy to handle. With relatively compact dimensions of 8.25 x 6 x 2.25 inches and feeling quite lightweight due to its all-metal construction, you won’t have problems carrying it around with you.
A high-quality stapler should have extra features that’ll make your office experience even better, and the Swingline 747 is no exception. With it, you can count on jam-resistant technology and a helpful low staple indicator that lets you know when it’s time to refill. We love the fact that it’s spring-loaded for quick refills and that it has a locking latch that secures its position on the desk.
You can open the stapler and increase its tacking ability to use it on walls or noticeboards, or create pin staples. Also, as the anvil rotates, you’ll be able to create temporary staples. Let’s not forget to mention that the leg length the Swingline 747 uses is 1/4". Finally, Swingline is widely considered the best stapler brand on the market, as it comes with a limited lifetime warranty and a 100% performance guarantee. You can rest assured that you're buying a quality product that’s made to last.
The Swingline 747 Stapler retails for $25, but you can find it for as little as $13.99 on Amazon. The brand also offers less expensive models if you’re tight on a budget. However, if you’re someone who likes to keep things classy at the office, this stapler is perfect for you.
2. Bostitch Office Heavy Duty 40-Sheet Stapler
up to 40 sheets
rubber base, plastic
holds a full strip of 105 staples
- ⦿Lightweight and ergonomic
- ⦿Excellent sheet capacity
- ⦿Opens 180 degrees
- ⦿Not very durable
Dimensions of the stapler: 1.69 x 3.75 x 6.85 inches
Weight: 0.48 pounds
Now let's take a look at the tried-and-true Botstich stapler brand, which has been around since 1896. If you decide to go for one, we recommend the company’s best-seller, the Bostitch Office Heavy Duty 40 Sheet Stapler. Known for its artful craftsmanship and quality construction, this is a heavy-duty model so small that it fits into the palm of your hand. With a sleek and modern silhouette and an impressive design, you’ll have a beautiful addition to your office.
Bostitch’s unique flat clinch technology lets you fasten 40 sheets at a time, which is greater than the average stapler’s capacity. All the staples are always evenly spaced, so your papers won't look messy, and you don't have to worry about jamming or skipping staples. Bostitch is one of the best staplers, as it can stand vertically or horizontally, so it won’t take up much room on your desk. Those who print shipping labels and need to attach them to letters and packages can make good use of this device.
You can choose from a variety of hues, including bright red and blue, but there’s also conventional black or white if you want something more basic. Even though it’s made of plastic and might not be as durable as metal alternatives, this stapler has a non-skid rubber base that makes sure it will remain stable and protect your desk as well.
Aside from the features we’ve mentioned, this Bostitch model might be the best stapler for bulletin boards, as it can open 180 degrees for pinboard tacking or crafting. It uses standard staples and can hold a full strip of 105 staples.
When it comes to price, this stapler is very affordable - you can get it for $10.99. It comes without staples, but you can buy a 5,000-piece package for an additional $4.99 and a professional magnetic staple remover for $5.99. If you’d like to save money and get the full-on stapling experience, Bostitch offers a value pack set that comes bundled with staples.
The Bostitch Office Heavy Duty is one of those models that just works and keeps on working. That's why it's one of our top picks for the title of best handheld stapler.
3. Paper Clinch Staple Free Stapler
- ⦿Paper-shredder safe
- ⦿Low capacity
Dimensions of the stapler: 4.31 x 1.44 x 2.94 inches
Weight: 0.15 pounds
Next on our list is the Paper Clinch Staple Free Stapler, an eco-friendly option provided by PLUS, a company that manufactures office equipment. The model we’re reviewing is staple-free; it punches a small hole in the paper, then tucks the end of the pages into this hole to fasten pages together. Stapling paper without staples is excellent for the environment and safe for children. It’s perfectly suitable for crafts, as well as use at school, home, or the office.
Its design is elegant and it’s very easy to use; simply slide your pages into the loading tray and push down on the handle. The Paper Clinch can accommodate up to five sheets of standard 20-pound paper. This is no surprise, as it’s a mini stapler with compact dimensions: only 4.31 x 1.44 x 2.94 inches and 0.15 pounds. The device is also made from high-quality materials, ensuring that it will last for a long time. Plus, the Paper Clinch comes in a variety of colors, so you can choose the one that best suits your style.
Expensive staplers come with a vast variety of features. The Paper Clinch is very affordable but offers a unique power-assist mechanism designed to fasten papers with minimal force. More importantly, you don’t have to worry about staples getting jammed, which is a big plus. If you're using a paper shredder, you’ll love the fact that you can easily shred and recycle your papers simply without having to remove the staples first.
This model is listed at $11.99 on the company’s website, and free shipping is a great bonus. It comes in three sizes, and the good thing is that you don’t need to spend any extra on a staple remover. If you’re looking for the best stapler for your kids, or you’re on the hunt for an eco-friendly and stylish product, we recommend the Paper Clinch; it’s lightweight, jam-free, safe, and easy to use, and you can store it easily on your desk or in your backpack, briefcase, purse, or drawer. The best part is that PLUS allows you to purchase this product via its wholesale website at reduced prices, so make sure to check it out if you need supplies.
4. EcoElectronix EX-25 Automatic Stapler
up to 25-30 sheets
strong ABS body, nickel-plated steel
holds a full strip of 210 staples (preloaded)
- ⦿Hands-free operation
- ⦿Lifetime warranty
- ⦿Preloaded with staples
- ⦿A bit noisy
Dimensions of the stapler: 7 x 1.9 x 2.75 inches
Weight: 1.08 pounds
Using a manual stapler can be a real pain; when you’re fastening large stacks of paper all day, you’ll probably end up with hand and wrist problems. That's why lots of people go for EcoElectronix EX-25 Automatic Stapler, a device that staples the papers for you. We believe this model is the best electric stapler on the market. It comes with a lifetime warranty, so you can be sure that you’re buying a high-quality product.
The EX-25 Automatic Stapler can handle up to 30 sheets of AC or battery power in a split second, making it perfect for large projects. At the same time, it’s not bulky, nor does it take up a lot of space, so you can easily keep it on your desk. This heavy-duty stapler is simple to use, quiet, and comes pre-loaded with standard 1/4" (0.25 inch) full-strip staples. You’ll get a superior stapling experience along with a no-frills, compact, sleek design, as it’s made of a strong ABS body and nickel-plated steel.
This is the best electric stapler for office use, as it’s very easy to use and saves you time; all you have to do is put your pages in and press down on the lever. The stapler will automatically sense when the pages are done, so you don't have to worry about over-stapling. There are 14 different settings you can get by adjusting the throat depth between 0.25 and 1.5 inches.
The product ensures there are no jams and avoids wasting time and staples with its patented jam-free design. You’ll be able to swiftly reload a strip of staples with its high-capacity front-loading system. Another technological innovation is its sheet-detect system, which makes sure your stapler offers accurate and consistent stapling.
Now to the important question: how much does a stapler cost? This one is quite expensive, but it’s definitely worth the price. Once you order it for $57, you’ll get a full strip of staples and an AC power adapter, but you’ll have to purchase batteries. Don’t worry, though; the EX-25 Automatic Stapler contains an energy-efficient motor, so you’ll be able to fasten up to 8,000 stacks of paper per set of batteries.
5. Rapid Classic K1 Plier Stapler
up to 50 sheets
- ⦿Tackles a range of materials
- ⦿Five-year warranty
- ⦿Adjustable anvil for stapling and pinning
- ⦿Large and bulky design
Dimensions of the staple: 3.54 x 7.09 x 1.18 inches
Weight: 0.75 pounds
If you’re a nostalgic fan of those retro staplers you used to get in hardware stores back in the ‘80s, then the Rapid Classic K1 Plier Stapler is the right choice for you. This model is the perfect tool for anyone who wants to add a touch of vintage style to their office. The all-metal body and classic design make it durable and sturdy, while the plier handle is easy to use.
The Rapid Classic K1 is one of the best hand stapler models for office use, but it’s also perfect for the home. If you want a stapler that can handle a big job, then this is the one for you. It’s ideal for anyone who has their own office printer and needs to do a lot of stapling. It’s also suitable for scrapbooking and other craft projects. We also recommend it to those who sell their products via eCommerce websites and need to customize boxes.
This model is able to staple up to 50 sheets at one time, and it can handle various thick materials, not only paper. Some of this stapler’s reviews complain that it’s a bit large and bulky, but you’ll still get a good grip thanks to its long and ergonomic handle. Its classic chrome color gives it a sophisticated look, making it a great addition to any desk.
This plier stapler is compatible with 24/6 mm and 24/8+ mm staples, and its insertion depth is 56 mm. The good news is that the anvil is easily adjustable with a push of a button, so you’ll be able to switch between stapling and pinning in no time. As it loads from the back, you can flip it and staple onto bulletin boards if need be.
Right now, this best bulletin board stapler can be found on Amazon for $35.50. However, the same product is available at a discount in Walmart, where it costs only $16.60. You won’t get staples for that price, so you’ll have to pay a bit extra for them. The purchase is secured with a five-year warranty.
Top-Rated Staplers of 2022
- Swingline 747 Business Stapler
- Bostitch Office Heavy Duty 40-Sheet Stapler
- Paper Clinch Staple Free Stapler
- EcoElectronix EX-25 Automatic Stapler
- Rapid Classic K1 Plier Stapler
Our Methodology for Handpicking the Best Stapler
Whether you’re new to the topic or a stationery expert who’d like to find out more about staplers, you’d probably want to know the criteria and factors we take into account when choosing the best products. Below is a list with detailed explanations.
Dimensions of the Stapler
Do you need a stapler to staple a few papers occasionally, or are you planning on using it on an everyday basis? What about the size and thickness of the material you’ll be fastening? The size of the stapler and the staples are important factors to consider. The most common dimension of staples is 1/4”. If you need it for more extensive paperwork, there are brands of staplers that use 3/8” or 1/2” staples.
When it comes to the stapler itself, depending on the purpose, you might go for a small one that’s handy for manual stapling and minor tasks. On the other hand, if you’re planning on stapling a range of thick materials - not just paper and cardboard - you’ll need a bigger one.
The weight of a stapling machine is another factor to consider; you don’t want it to be too heavy and bulky, especially if you have to carry it around with you. Also, models with an ergonomic design offer a more comfortable grip and allow you to fasten papers with ease, as they’ll keep your hand feeling comfortable even after hours of use.
The best high-capacity stapler can handle a large number of sheets without any problems. Some of the models we’ve examined can staple up to 50 sheets at once, while others are limited to as few as five pages in a single click. Stacking a large number of sheets is important when your goal is to save time on repetitive tasks.
The capacity of a stapler is a measure of the number of staples you can load it with. The highest-capacity ones can be loaded with an entire strip of staples. At the same time, the best mini stapler or half-strip models have a much lower scope. These can hold a half strip or less because they are intended for light-duty use.
Type of Stapler
As well as the full-strip, half-strip, and mini staplers that we’ve mentioned - and everyone’s favorite desktop and hand-held ones - it’s worth mentioning long-arm staplers, suitable for larger documents, project folders, magazines, or scrapbooks. With them, you’ll be able to fasten paper further from the edge, as they have an extra-long throat.
Another good option for those who staple a lot of paper is the best heavy-duty stapler machine. These can handle up to 100 sheets at once and are perfect for large projects or reports. The downside is that they’re often bulky and difficult to carry around.
Some users opt for electric models, as they are battery-operated and can staple a lot of sheets at once without any effort on your part (besides holding down the paper). They come in both standard and jumbo sizes, which is perfect for large projects or if you want to save time on more extensive jobs.
There are other types we’d like to mention; durable staple guns can be used for thick materials like fabric, posters, canvas, leather, or even carpet. The best desktop stapler can also function as a vertical one, as you can safely place it on a stand while holding the paper up.
Aside from its main function, a good stapler should boast additional features that can make your work easier. An adjustable anvil allows you to staple different sizes of paper together. In contrast, a reversible anvil means that the stapler can be used with either hand, which is great for lefties.
On top of that, a built-in staple remover is really helpful because it means you don't have to search for a separate tool when you need to remove staples. Lastly, we appreciate when stapler brands promise jam-free operation or have a jam-clearing mechanism, quick-load button, non-stick rubber base, and low staple indicator.
If you’re on a tight budget, there are a plethora of affordable products that will cost you just a few dollars. The cheapest options are mini portable staplers. However, If you’re looking for a product with extra features, be ready to pay more. Also, check whether the model comes with staples or not, as you’ll have to factor in the additional cost of buying them. We consider it a big plus if the staple comes bundled with a staple-remover for the same price.
Whether you need the best stapler for your office, your kids at school, or just some creative projects, you’ll probably get overwhelmed with many different brands that provide stationery. Although each one has its own unique features and benefits, some of the most popular brands on the market include Swingline, Rapid, Bostitch, and Stanley.
As manual staplers can require lots of effort when fastening a lot of papers, we recommend going for an automatic one. The EcoElectronix EX-25 Automatic Stapler can handle up to 30 sheets at once without you having to lift a finger.
An excellent heavy-duty stapler is one that can handle a variety of different materials, including thick paper and cardboard. Aside from the best stapler for upholstery that tackles very thick materials, there are models available for office and home use, too. One of the best heavy-duty staplers on the market is the Bostitch Office Heavy Duty 40 Sheet Stapler. This model can fasten up to 40 sheets of paper at one time, and it also has an option for pinning, so you can use it on bulletin boards.
Yes, there is. These models are usually lightweight, safe for the environment and children, easy-to-use, and affordable. In our opinion, the best stapler that doesn’t use staples is the Paper Clinch Staple Free Stapler, an eco-friendly option by PLUS, a company that manufactures office equipment.