The Best Mind Mapping Software: The 2023 Picks

If you are looking for a mind mapping program for personal use or a small business, look no further. XMind is easy to use and is available for both iOS and Android devices. It is perfect for brainstorming sessions when you are away from your desktop machine or on vacation, but if you prefer to work on your desktop machine, it’s not a problem. The app is available for Windows, Linux, macOS, iPadOS, Android, and iOS.

Ease of Use

The first thing you’ll notice about XMind is its simple, clean interface. The buttons and icons are easy to understand, as the overall design was developed with the user in mind, helping them build professional-looking mind maps without needing a tutorial to do even the simplest things.

The XMind mind mapping software comes with the ZEN mode, which tries to limit all distractions caused by your device, and the program lets you focus solely on the task at hand, which is creating the best possible mind map. XMind is also available in a dark mode, which can be easier on the eyes when working for long periods.

Collaboration and Sharing

This is where the XMind mind mapping app struggles the most. The software used to feature cloud saving, but the developer later decided to cancel it, which means you won’t be able to share the map between your device and other people simply by sending them a link. 

To be able to share your mind maps with others, you’ll have to export your mind map as a PNG image, PDF, Microsoft Excel, Microsoft Word, text file, TextBundle, or OPML. The last two are mostly used for sharing with other mind mapping programs. You can also share it via email, social media, or link sharing, and the other person will be able to download and see your map.

Integration

As noted in the previous section, the XMind supports file saving in Microsoft Excel and Word, PDF, TextBundle, and OPML, allowing for second-hand integration by downloading and opening a file in the corresponding software. It works but is not as seamless as some other mind mapping tools.

Pricing

XMind has two basic pricing plans: a 30-day money-back guarantee and a free version. The free version has some limitations; it allows you to create mind maps and access all of the core features, but when downloaded or shared, all images in the project will have an XMind watermark.

This feature won’t be a problem for private use, but it won’t look good if you use it for presentations. To remove the watermark, you’ll have to choose a paid plan, which differs in price depending on whether you choose to pay a monthly or an annual fee.

There’s a monthly plan that costs $5.99 a month and an annual plan that costs $59.99 a year. Both plans allow up to five desktop devices and five mobile devices. Xmind also offers a couple of additional plans for:

• Students and teachers - $34.99
• NGOs, NPOs, and government organizations - $41.99
• Enterprise - A quote needs to be requested

Support

You have several options if you encounter a problem with your XMind mapping app. First, you can ask a question on its forum and wait for an answer that will never arrive. It looks like the forum has been set up for users to try to help each other without anyone moderating or providing support from the company’s end. 

Second, you can check the FAQ, which only deals with basic questions such as “How to activate XMind?” The third - and, in our experience, the best - option is to contact the company over email. Even then, you’ll have to send the email to the right support address for your problem:

• XMind (2022) version - [email protected] 
• XMind for Android - [email protected]
• XMind iOS - [email protected]
• XMind 8 - [email protected]
• Everything else - [email protected]

Any software can have problems or bugs, and with the company’s help, it should be easy to fix them. Well, somebody should explain that to XMind’s management. As you can guess, we aren’t thrilled with the company’s support.

Miro is a mind mapping program that combines the functionality of a whiteboard, sticky notes, and a Kanban board into one easy-to-use app used by companies like Cisco, Okta, Dell, and many more. It’s an excellent collaboration mind map tool for remote teams, as it’s an entirely web-based platform that can be used on any device.

Ease of Use

Miro is extremely user-friendly and even offers a training program to get you started. The app is highly intuitive and easy to navigate, and its many features and options are all well organized.

The main area of the screen is taken up by an infinite canvas where you can add sticky notes, images, videos, and other files. The smart drawing option allows for mind mapping drawing on the canvas with the digital pen tool. This feature enables you to quickly create custom tables, wireframes, and full mind maps quickly and easily.

Collaboration and Sharing

Miro is a great collaboration tool as it’s entirely web-based and can be used on any device. It has a built-in chat function, so you can communicate with your team while working on the same project. 

You can also share your mind map with anyone by sending them a link, so you can work together on the same project. What’s great is that you don’t have to rely solely on chat for communication because you can use the call option with screen sharing to connect with everyone involved in the project or schedule meetings.

Miro’s smart meetings offer flexible formats, including one-on-one meetings, all-hands meetings, and anything in between. You can use the smart drawing feature to wireframe ideas quickly during meetings and add notes, images, and videos.

If you prefer to use Microsoft Teams or Zoom, that’s not a problem, thanks to Miro’s integration with these popular apps.

Integration

Miro integrates with all the popular project management, design and research, marketing and sales, and engineering programs. It’s one of the best mind mapping tools because of the many apps it integrates with. It allows you to gather all your team’s work in one place. Some of the other programs that Miro integrates with are:

• Trello
• JIRA
• Asana
• GitHub
• Google Docs and Drive
• Slack
• Adobe Creative Cloud
• Dropbox
• Microsoft 365

Pricing

The Miro mind mapping software includes a few price options, beginning with the free tier, which is sufficient for personal or small team usage. Of course, it’s limited, and most of its best mind mapping features are locked behind a paywall.

The Starter plan costs $8 per member if billed annually. To use the Miro Smart Meetings and single sign-on features, you must subscribe to the Business plan, which costs $16 per month per member if billed yearly. The price is a bit on the high end, but we believe it’s worth it due to the number of integrations offered.

The Enterprise plan is also available and comes with a few additional features like Azure DevOps and CA Rally integration, priority support, and enterprise-grade security. The Enterprise plans are priced according to the needs of the business.

On top of this, they offer free educational accounts to accredited educational institutions’ employees and students. Nonprofit organizations can get a 30% discount on any plan, which can be combined with a regular annual discount of 20%.

Support

Depending on your plan, you have a couple of options. Suppose you have an educational or free mind mapping software plan. In that case, you’ll have access to the Miro FAQ and the Miro community, where you can ask any question. Serious technical problems will be taken care of by Miro’s staff and, if necessary, turned into tickets.

The Starter and Business plans have the same access levels, but with these tiers, you can send a support request directly from the app by heading to the learning center and selecting the contact support option.

The Enterprise mind mapping plan gives you all of the above, but you also gain access to premium support, which provides you with a better response time to your issues.

MindMeister was founded in 2007 by MeisterLabs GmbH. In 2021, the MindMeister mind mapping program underwent a much-needed facelift to adapt to evolving user needs. With the new design, the company made a great tool even better.

MindMeister is entirely web-based and can be used on any device. It has a clean and user-friendly interface that makes it easy to use, even for those unfamiliar with mind mapping tools. It should definitely be on your radar if you’re looking for top-notch mind mapping software.

Ease of Use

The MindMeister mind mapping software is one of the easiest to use. The interface is clean and user-friendly, which makes it great for beginners. Creating a mind map with this software is a simple process that can be done in just a few minutes.

You start by giving your mind map a title and then adding the main topic in the center. From there, you can add as many subtopics as you want. You can add images, notes, diagrams, and files to your mind map to make it more informative and visually appealing.

If you need some inspiration, you can also browse the mind map library and find templates for different types of mind maps, such as SWOT analysis, project planning, and brainstorming.

Collaboration and Sharing

The MindMeister mind mapping app offers excellent collaboration features that allow you to share your mind maps with others and work on them in real time. To share a mind map, you simply have to invite others by email. 

Once they accept the invitation, they can view, edit, and comment on the mind map. You can also give different users different permissions, such as the ability to only view or comment on the mind map.

If you’re working on a team project, you can also take advantage of the team mind mapping feature, which allows you to create a team member’s workspace where everyone can access all the mind maps. The only drawback is the lack of chat and voice functions, so you’ll have to use a third-party tool for communication.

If you ever want to share the mind map with someone outside your team, you can export the map as a text, PDF, image, Freemind, XMind, MindManager, Word, or PowerPoint document. With the free plan, you can only export as text, while pro and business have access to all the options mentioned above.

Integration 

The best MindMeister mind mapping feature is integration with major productivity tools such as Google Drive, Dropbox, OneDrive, Evernote, and Confluence. With the Google Drive integration, you can save your mind maps directly to your Drive account. The Dropbox and OneDrive integrations work in a similar way.

If you use Evernote, you can sync your mind maps with your Evernote account. This is a great way to keep all your notes and ideas in one place. And if you use Confluence, you can embed your mind maps directly into Confluence pages.

Pricing

The MindMeister mind mapping app offers a free plan that allows real-time collaboration and access to proper customer support. However, the free plan has some limitations, such as a maximum of three mind maps per account, and you won’t be able to have any attachments. 

To unlock attachments, exports to more useful formats, and history views, you’ll have to upgrade to the Personal plan, which will cost you $2.49 per month when paid annually. Pro gives you access to Microsoft Word and PowerPoint exports, as well as Google workspace for domain sign-on for $4.19 per month when paid annually.

To access all of MindMeister’s top mind mapping tools, you must purchase the Business plan for $6.29 per month when paid annually. It includes everything mentioned above, as well as a custom team domain, backups, additional groups within your team, priority support, and phone support.

The educational plans are also split into four groups with the same limitations as regular plans, with a free plan included and prices for other plans reaching up to $2.10. The business requires the campus to contact the company for a price.

Support

The MindMeister mind mapping app offers excellent customer support. The company has a comprehensive and well-organized knowledge base that will answer most of your questions. 

If you can’t find an answer to your question, you can submit a ticket, and the support team will get back to you. You can also contact the support team by phone, but you’ll have to upgrade to a Business plan to be able to do so.