Whether you’re a frequent traveler or a remote business owner, you have to think about how to keep your packages and mail flowing. The ideal solution is to find yourself a virtual mailbox service, which allows you to read your mail online from anywhere in the world.
In addition to forwarding mail to another address and scanning it for digital viewing, a virtual mailbox also provides real-time notifications, keeps your mail on file, or disposes of it. But finding the right service for your individual needs can be time-consuming, which is why we’ve compiled a list of the best virtual mailbox options on the market. We’ve reviewed various providers, their key features, pricing details, geographic availability, and more.
Best for international clients
1. Anytime Mailbox
Anytime Mailbox is a great solution for anyone who needs mailbox addresses both inside the US and in other parts of the world. It’s a cloud-based platform that offers real street addresses across more than 1,300 locations - 600 of those are outside the US. Anytime Mailbox offers all the features you would expect from one of the best virtual mailbox services, including mail scanning, check deposit, and mail and package forwarding.
- ⦿Many locations
- ⦿Free unlimited online storage
- ⦿Check deposit service
30 items per month
Best for unlimited scans
2. Business Anywhere Review
Business Anywhere is one of the leading virtual mailbox providers in the United States. Besides this, the company also offers business registration, online notary and registered agent services for businesses across all 50 states. The company has a team of highly trained professionals dedicated to providing the best possible service to their clients. It offers a 100% satisfaction guarantee and has multiple pricing plans to suit the needs of businesses of all sizes.
- ⦿Mail and package forwarding worldwide
- ⦿Three physical addresses
- ⦿Unlimited mail
Best for LLCs
Founded in 2004, Incfile is among the 5,000 fastest-growing private companies in the US, currently ranked 2,729th. At the moment, the business serves nearly a million companies. Moreover, many believe that Incfile is the best virtual mailbox for an LLC, as it also allows for quick and hassle-free LLC registration.
- ⦿Available in 28 states
- ⦿Fixed monthly price
- ⦿Customer support via live chat and phone
Best for startups
Firstbase is a company known for helping get startups off the ground. As a result, it became the best virtual mailbox service for over 10,000 entrepreneurs in more than 100 countries. The business offers several products, including those meant to help business owners manage their companies and raise capital.
- ⦿Five products
- ⦿Free business name check
- ⦿60-day money-back guarantee for Firstbase Start
Best for individual use
5. PostScan Mail
PostScan Mail is a virtual mailbox provider that allows you to access your mail at any time and from anywhere. It offers more than 400 locations, both nationwide and internationally. Aside from handling your mail online, PostScan affords you the option to walk into one of their local offices and pick up your mail or packages. You can receive these with any shipping carrier, including USPS, FedEx, and DHL.
- ⦿Local mail and package pickup
- ⦿Recycling and forwarding
- ⦿Content scans
30 items per month
Best for small businesses
6. Traveling Mailbox
Traveling Mailbox is one of the top virtual mailbox companies if you’re looking for an actual street address and not just a PO Box. It’s a robust solution that includes mail scanning and forwarding, email notifications, quick document scanning, and parcel forwarding. In addition to all these features, Traveling Mailbox also offers dedicated customer support, which operates seven days a week via live chat, email, and phone.
- ⦿Integrates with Evernote, Google Drive, Bill.com, and Dropbox
- ⦿Authorized by USPS to receive mail
- ⦿Unlimited cloud storage
40 envelopes a month
Best for check deposits
7. US Global Mail
US Global Mail is another popular option among those who want to live and work anywhere in the world and is widely regarded as one of the best value virtual mailbox services. The Texas-based company is well-known for its efficiency and affordable pricing plans. Customers aren’t charged extra fees for check deposits, the company offers discounted shipping rates, and junk mail gets presorted. There are three pricing plans, including two personal ones and one business plan.
- ⦿Junk mail is automatically sorted and disposed of
- ⦿Permanent physical address
- ⦿45 days of free mail storage
Best for remote professionals
8. Earth Class Mail
With more than 80 addresses across the US, Earth Class Mail is an excellent option for anyone on the hunt for the best virtual mailbox for a small business. Since its founding in 2004, Earth Class Mail scanned 10 million pieces of mail and deposited $1.8 billion in checks from its customers. The service allows you to view, forward, scan, download, or delete mail through your mailbox.
- ⦿Integrates with Google Drive, Dropbox, Bill.com, QuickBooks, Xero
- ⦿Free physical mail storage for 30 days
- ⦿Secure shredding
30 items per month
Best for cloud storage
iPostal1 is one of the world’s leading virtual mailbox service providers, thanks to its impressive features and the four pricing plans designed to accommodate a variety of customers. The company started renting out virtual mailboxes and forwarding packages to remote international clients in 2007. Today, it offers services, including mail deliveries, mail scanning, and mail filtering.
- ⦿Free mail storage for 30 days
- ⦿A+ rating on BBB
- ⦿2 GB secure cloud storage with all plans
30 items per month
What Is a Virtual Mailbox?
If you’re among the millions of people looking to relocate after migrating to remote work or you recently started running your small business from home, you’ll need to be proactive about ensuring that your essential correspondence can find you. Enter virtual mailboxes.
This service is designed for everyone from frequent travelers to business owners who have trouble accessing their physical mailbox but still need to check their mail. Virtual mailboxes send you notifications and upload images of your mail, forward packages to different addresses, or shred confidential documents. These are just some of the benefits of a virtual mailbox. If you’re one of the individuals or business owners who need this service, there are a few factors you should consider when choosing a virtual mailbox.
As there are numerous options when it comes to virtual mailbox services, it’s important to examine the list of perks and choose the most suitable ones for your individual needs. Here are the most critical factors to look at.
We can talk about advanced features for days, but if the service isn’t affordable, it simply isn’t worth it. That’s why all of the names on our list of the top 2022 virtual mailbox options offer multiple pricing plans. These are intended for both individuals and businesses and can cost as little as $4.98 per month for basic plans to $90 per month for the premium ones. Also, most providers offer both monthly and yearly plans, which can be convenient as they usually have discounted rates.
Although their overall purpose is the same, every virtual mailbox offers a slightly different set of features. Every service can open and scan your mail so that you can view it remotely. But some services offer check deposits, package forwarding, and package consolidation. The digital mailbox service providers that we’ve reviewed offer at least one of these features. If you run a remote business and need help with checks, the check depositing feature is a highly valuable asset. Package forwarding is also useful as it allows you to receive a package at a specific address and forward it to another one. Meanwhile, package consolidation can save you some money along the way. If you’re thinking about opening an online boutique or starting some other type of eCommerce business, and you need to be able to send and receive multiple packages per month, a virtual mailbox can help you save on postage by merging them into a single shipment.
Some virtual mailboxes don’t have a recurring monthly fee. Instead, you need to pay a one-time setup fee. Additional services such as mail forwarding, scanning, or storing are charged separately. To help you out, we made a comprehensive virtual mailbox service comparison which includes all additional costs you may encounter.
One of the first things to look at with a virtual mailbox service is the list of mailbox locations. Some of the providers on our list offer more physical addresses than others, which can be more convenient for some. If you’re looking for a specific mailing location for your mailbox, make sure that it’s available before signing up.
Frequent travelers and people running a remote business like checking their virtual mailbox from a mobile app. And even though we’ve reviewed some of the best virtual mailbox services in 2022, not all of them have a mobile app, which can be a deal-breaker for some users.
The Top 5 Virtual Mailbox Services in 2022
- Business Anywhere
- Anytime Mailbox
- PostScan Mail
- Traveling Mailbox
- US Global Mail
Best Virtual Mailbox: Reviews
Ease of Use:
- ⦿International addresses in Europe, Asia, Australia
- ⦿Mail and package forwarding
We’ll kick things off with one of the most popular services on the market. Founded in 2013, Anytime Mailbox is a secure, easy-to-use platform that transforms postal mail into digital mail and makes it immediately available online. In addition to some regular features, which most virtual mailboxes offer, Anytime Mailbox also provides mail forwarding services. It can accept packages from all major carriers, including FedEx and DHL, making it one of the best mailbox forwarding services around.
With Anytime Mailbox, you’ll get access to unlimited online storage and more than 1,300 locations worldwide. There is also free physical storage, but the availability ranges from 14 to 30 days, depending on the plan you choose. Additionally, some of the packages include unlimited opening and scanning of documents, unlimited recycling, unlimited pickup during business hours, and a check deposit service.
There are multiple plans to choose from:
- Address Only
- Virtual Office Suite
All the tiers include different features depending on the location, which also determines the price. Rates for US locations start as low as $4.98 per month, making Anytime Mailbox one of the most affordable virtual mailbox providers.
Another great thing about Anytime Mailbox is that you can manage your mail on the go. As its name suggests, this solution provides access to your virtual mailbox anytime, anywhere. By downloading the mobile app to your iOS or Android device, you’ll get access to everything the service has to offer.
Business Anywhere Review
Ease of Use
- ⦿Unlimited scans
- ⦿Unlimited packages
- ⦿Easy-to-use dashboard
Business Anywhere is a company that offers various services to help businesses get started. These include LLC formation, online notary, registered agent, and, of course, virtual mailbox service. The company is based in Chandler, Arizona, but its services are available in all 50 states.
In terms of pricing, Business Anywhere has things pretty much figured out. And, although it’s not a free virtual mailbox service, its rates are reasonable, starting at just $20 per month.
If you just need some basic features, you can select the Package One option. It includes
- up to two mail recipients
- unlimited mail, packages, and scan
- physical addresses in Wyoming, New Mexico, and Arizona
- mail scanning into your dashboard
- mail and package forwarding worldwide
- no junk mail
If you need more recipients, you can go for Package Two, which includes all of the features of Package One plus up to five mail recipients. This package will cost you $30 per month.
The most expensive option is Package Three, with up to 20 mail recipients. It includes all of the features of the previous two packages and costs $65 a month, which seems like a fair deal.
Whichever plan you choose, Business Anywhere offers a 100% satisfaction guarantee and focuses on providing excellent customer service, so you can be sure that you’re in good hands.
Overall, Business Anywhere is a great option for those looking to get their business up and running quickly and efficiently. And if you’re looking for the best-rated virtual mailbox with a physical address, you should definitely check out this provider.
The company offers a wide range of products and services designed to help businesses get off the ground as quickly and easily as possible. Its pricing is also very reasonable, making Business Anywhere an excellent choice for those on a budget.
Ease of Use:
- ⦿No annual fees
- ⦿No hidden charges
- ⦿Unlimited business name searches
Incfile has become one of the best virtual mailbox services in the US since its founding in 2004. Currently, it’s among the 5,000 fastest-growing private companies nationwide. A combination of great services, transparent pricing, and low costs are only a few reasons behind Incfile’s reputation.
Incfile’s virtual mailbox service is available in 28 US states, including California and New York. Once you choose your address, you can use the service to communicate with banks, suppliers, and customers.
You can review the correspondence wherever you are, as Incfile scans your mail and then uploads it to your encrypted virtual mailbox. Furthermore, you don’t need to install any software to review your email, as all you have to do is log in via your preferred browser.
You’ll find Incfile to be a cheap virtual mailbox service with a fixed monthly price of $29, regardless of the mail volume you’ll receive. One thing to note is that Incfile only receives large envelopes and letters, not boxed packages.
Incfile also offers business registration services. With it, you can register four company types, and those are LLC, C corporation, S corporation, and nonprofit. You won’t need to pay anything for LLC registration apart from a state fee, making Incfile a great option for anyone looking to start a limited liability company.
Here, you can choose between three plans. They come with different prices, but keep in mind that you’ll have to pay a state fee, which differs from one US state to another, regardless of the plan you pick. The cost of each package is as follows:
- Silver: $0
- Gold: $199
- Platinum: $299
Overall, Incfile is among the cheapest virtual mailbox providers, with an approachable price and a rich feature set to go with it.
Ease of Use:
- ⦿A wide selection of rewards
- ⦿Four partnerships to choose from
- ⦿Good yearly discount
Firstbase is among the best virtual mailbox options for entrepreneurs around the world. It boasts good geographic availability with only a few dozen restricted countries. And this first-class service has products catering to new and existing businesses.
If you choose Firstbase Mailroom for your business correspondence, you can access your mail via any device, wherever you are. Also, Firstbase maintains high security and confidentiality standards, and it has been authorized by USPS to handle sensitive mail, so you can be sure that your correspondence is in good hands.
The sign-up process is simple – you’ll have to fill out the necessary company information and choose a location for your virtual address. Firstbase scans all your mail before uploading it in PDF format, giving you access to it online.
Furthermore, if you’re looking to start a business, the company also has Firstbase Start and Firstbase Agent in store for you. You’ll need to pay a one-time $399 fee to start a US business with the Start plan, which is accompanied by a 60-day money-back guarantee. Meanwhile, the registered agent service will set you back $99 per year, and it’s available in all 50 states.
Another reason why many users think this is the best virtual mailbox service for any business is its rewards network. Some rewards worth noting include the following:
- Intercom is the customer communications platform that helps you increase your sales by engaging buyers through personalized messaging. This feature costs you nothing during the first year, while you get 50% off in the second year, and a 20% discount for every following year.
- Amazon Web Services offers affordable and reliable cloud computing services through data centers in the US, Europe, Australia, Brazil, Japan, and Singapore. By going through Firstbase, you can get $5,000 in AWS credit.
- Zendesk is a popular customer relationship management company, and you can get the first six months of Zendesk Suite and Zendesk Sales for free through Firstbase.
- Lano can help you hire remote workers and process payrolls if you wish to build an international team. This reward provides you with a 10% discount if you have five to ten employees and a 20% discount if you have more.
Ease of Use:
- ⦿30-day money-back guarantee
- ⦿Local mail and package pickup
- ⦿Automated filters for mail sorting
PostScan Mail is one of the leading virtual mailbox providers, with almost ten years of experience and thousands of satisfied clients. It was established in 2012 and designed to digitize postal mail worldwide.
Whether you’re looking for a registered agent service or a business virtual address, PostScan Mail has you covered with its 400+ locations. PostScan Mail is widely regarded as the best US virtual mailbox service thanks to its real US street addresses included in all of its plans. Aside from the US, it also offers international addresses in Canada, the Czech Republic, Switzerland, the United Kingdom, Grenada, and Singapore.
When it comes to pricing, things are pretty straightforward as there are only three packages to choose from – Starter, Standard, and Premium. The Starter package costs $15 per month and covers 30 incoming mail items, five items that can be opened and scanned, and one recipient. The Standard plan has a $20/month price tag, which buys you 60 incoming mail items, ten open and scan items, and two recipients. The Premium plan costs $30/month and covers 120 incoming mail items, 20 open and scan items, and six recipients. You can try out the service risk-free thanks to a 30-day money-back guarantee.
In addition to its regular functionalities, some of the advanced features include:
- Mail item consolidation and package forwarding
- Unlimited recycling of junk mail
- Email notifications for new mail and packages received
- Shipment tracking and delivery updates
- Automated inbound mail scanning
- Free package storage for seven days and mail storage for 30 days
PostScan Mail is also regarded as the best virtual mailbox app because it’s easy to use and free to download on Android and iOS devices.
Ease of Use:
- ⦿Free mail shredding & recycling
- ⦿Searchable PDF documents
- ⦿Standard and premium virtual addresses
Traveling Mailbox is another feature-rich virtual mailbox provider with ten years of experience. Its journey started in 2011, and today, the company has over 4.9 million documents scanned and more than 50,000 pounds of mail shredded.
The service includes mail forwarding, mail storage, post mail scanning, mail filtering, secure mail shredding, and check deposits. The QuickScan feature grants you access to your mail within minutes, and you can request for all the documents to be converted to a digital format so that they can be viewed remotely. The service also allows you to create folders where you can keep your mail organized. And you don’t have to worry about storage space as Traveling Mailbox offers unlimited cloud storage for all your scanned mail and PDFs.
Although there is no shortage of virtual mailbox & business address providers available, not many of them integrate with other services as well as Traveling Mailbox. It allows you to send your PDF files to Google Drive, OneDrive, Dropbox, Bill.com, and Evernote.
Here is a breakdown of the pricing plans:
- Basic Plan: $15/month
- Extended Plan: $25/month
- Small Business Plan: $55/month
- Enterprise Standard: $99/month
- Enterprise Custom: custom pricing
All the plans include free mail shredding, junk mail filtering, and unlimited cloud storage, but there are a few notable differences. With the Basic plan, you can receive up to 40 envelopes. You also get 35-page scans and three mailbox recipients per month. Meanwhile, the advanced plan covers 100 incoming envelopes, 80-page scans, and rolls over unused envelopes and scans to the following month. All these features are accessible through mobile apps for Android and iOS devices.
US Global Mail
Ease of Use:
- ⦿Unlimited mail with all plans
- ⦿Same-day shipping
- ⦿Free check deposit
US Global Mail is a Texas-based provider known for its affordable and efficient solutions. Established in 1999, it’s one of the oldest virtual mailbox services on the market. If you’re a digital nomad or a traveler that just needs a physical address, US Global Mail is an excellent choice. However, if you need a professional business address, you might want to look elsewhere as this provider offers only one location in Houston, Texas.
US Global Mail’s services include more than just a regular virtual mailbox, which is why it’s on our list of the best virtual mailboxes. The company also offers mail forwarding and enterprise mail management to all large businesses. Some of its most prominent clients include Netflix, AIG, and Chubb.
US Global Mail offers two personal and one business plan.
- Basic Plan: $14.99/month or $9.99/month with the yearly plan
- Plus Plan: $19.99/month or $14.95/month with the yearly plan
- Business Plan: $34.99/month or $29.95/month with the yearly plan
The Basic plan includes one name on the account, a free check deposit service, and 45 days of free mail storage. With the Plus plan, you can add multiple family members to the account, use the free check deposit service, 90 days of free mail storage, and have up to 80% off on shipping rates. The Business plan also allows you to add family members, as well as companies to your account, send or receive unlimited mail, ship physical mail, and have 180 days of free physical mail storage. One of its flaws is that it doesn’t have a mobile app.
Earth Class Mail
Ease of Use:
- ⦿Unlimited online storage for open mail items
- ⦿Check deposit service
- ⦿Automatic mail scanning
Founded in 2004, Earth Class Mail enables thousands of clients to access their mail online. Some of their more prominent clients include Reddit, Lyft, and Zapier. But if you’re searching for the best international virtual mailbox, you should look elsewhere, as Earth Class Mail doesn’t offer any international addresses. On the other hand, the vast US address network covers everything from Alaska and Illinois to Arizona and Massachusetts.
The service allows users to automate labor-intensive processes like scanning, forwarding, secure shredding, and check deposits. The automatic scanning option can be extremely useful. Once you forward the documents you need scanned, they’re converted into high-resolution PDFs and sent back to you. You can sync those documents with your cloud storage, forward physical copies, or authorize additional users. With the secure shredding option, you can request for all your opened and scanned documents to be shredded. You can even adjust your settings to automatically shred any unwanted mail.
There are various factors to consider when choosing the best virtual mailbox service for individuals and businesses, and pricing is one of them. Earth Class Mail has two price categories: MailBox Plans for individuals and small offices and MailRoom Plans for businesses and enterprises.
The MailBox Plans offer three options:
- Personal MailBox for travelers and remote professionals is $19/month
- Shared MailBox for families and groups of travelers is $29/month
- Premium MailBox for small organizations and offices is $79/month
The MailRoom plans include:
- Startup Mailroom for small businesses for $139/month
- Business Mailroom for medium to large businesses for $229/month
- Enterprise Mailroom for enterprises from $459/month
Whichever plan you choose, you can access the mailbox from your mobile device and manage all your important tasks on the go.
Ease of Use:
- ⦿Up to five recipients with all billing plans
- ⦿Automatic email alerts for new items received
- ⦿Flexible shipment scheduling
iPostal1 is one of the largest virtual mailbox networks on the market. It’s been in business since 2007, and it has more than 2,000 locations across the US and in other parts of the world. Its international locations include Austria, Canada, China, the Czech Republic, Italy, Singapore, Slovakia, Spain, Switzerland, Ukraine, and the United Kingdom.
Thanks to the site’s filtering options, you can either view all of the locations or check out Office Buildings and Coworking Spaces and Discounted International Forwarding. The latter lists locations that can help you save up to 80% on international shipping from the US. If you’re looking for a virtual mailbox & business address service, iPostal1 is a great option. You can use one of its 2,000 real street addresses to register your company and manage your mail 24/7.
In addition to opening and scanning your mail, all iPostal1 plans have the option to forward, discard, shred, or store it. There are four different plans to choose from:
- Green – $9.99/month or $99/year
- Blue – $14.99/month or $149/year
- Silver – $24.99/month or $249/year
- Gold – $39.99/month or $399/year
The Green plan covers 30 mail items per month. Each of the more expensive plans doubles that number, with Gold offering 240 mail items per month. Moreover, all the plans include a service for discarding mail items, up to five recipients per address, a 30-day free mail and letter packs storage, five to ten-day free package storage (depending on the box sizes), and preparation of commercial invoices. What’s also great about this virtual mailbox for personal and business use is that you can manage all of your mail and packages on the go using the iPostal1 mobile app. It’s free to download, and you can use it on any iOS or Android device.