Best Virtual Mailbox Services - Top Providers in 2023

We’ll kick things off with one of the most popular services on the market. Founded in 2013, Anytime Mailbox is a secure, easy-to-use platform that transforms postal mail into digital mail and makes it immediately available online. In addition to some regular features, which most virtual mailboxes offer, Anytime Mailbox also provides mail forwarding services. It can accept packages from all major carriers, including FedEx and DHL, making it one of the best mailbox forwarding services around. 

With Anytime Mailbox, you’ll get access to unlimited online storage and more than 1,300 locations worldwide. There is also free physical storage, but the availability ranges from 14 to 30 days, depending on the plan you choose. Additionally, some of the packages include unlimited opening and scanning of documents, unlimited recycling, unlimited pickup during business hours, and a check deposit service. 

There are multiple plans to choose from:

• Address Only 
• Bronze
• Silver
• Gold
• Unlimited
• Virtual Office Suite

All the tiers include different features depending on the location, which also determines the price. Rates for US locations start as low as $4.98 per month, making Anytime Mailbox one of the most affordable virtual mailbox providers.

Another great thing about Anytime Mailbox is that you can manage your mail on the go. As its name suggests, this solution provides access to your virtual mailbox anytime, anywhere. By downloading the mobile app to your iOS or Android device, you’ll get access to everything the service has to offer.

Business Anywhere is a company that offers various services to help businesses get started. These include LLC formation, online notary, registered agent, and, of course, virtual mailbox service. The company is based in Chandler, Arizona, but its services are available in all 50 states.

In terms of pricing, Business Anywhere has things pretty much figured out. And, although it's not a free virtual mailbox service, its rates are reasonable, starting at just $20 per month.

If you just need some basic features, you can select the Package One option. It includes 

• up to two mail recipients 
• unlimited mail, packages, and scan
• physical addresses in Wyoming, New Mexico, and Arizona
• mail scanning into your dashboard
• mail and package forwarding worldwide
• no junk mail

If you need more recipients, you can go for Package Two, which includes all of the features of Package One plus up to five mail recipients. This package will cost you $30 per month.

The most expensive option is Package Three, with up to 20 mail recipients. It includes all of the features of the previous two packages and costs $65 a month, which seems like a fair deal.

Whichever plan you choose, Business Anywhere offers a 100% satisfaction guarantee and focuses on providing excellent customer service, so you can be sure that you're in good hands.

Overall, Business Anywhere is a great option for those looking to get their business up and running quickly and efficiently. And if you’re looking for the best-rated virtual mailbox with a physical address, you should definitely check out this provider. 

The company offers a wide range of products and services designed to help businesses get off the ground as quickly and easily as possible. Its pricing is also very reasonable, making Business Anywhere an excellent choice for those on a budget.

Incfile has become one of the best virtual mailbox services in the US since its founding in 2004. Currently, it's among the 5,000 fastest-growing private companies nationwide. A combination of great services, transparent pricing, and low costs are only a few reasons behind Incfile's reputation. 

Incfile’s virtual mailbox service is available in 28 US states, including California and New York. Once you choose your address, you can use the service to communicate with banks, suppliers, and customers. 

You can review the correspondence wherever you are, as Incfile scans your mail and then uploads it to your encrypted virtual mailbox. Furthermore, you don't need to install any software to review your email, as all you have to do is log in via your preferred browser.

You’ll find Incfile to be a cheap virtual mailbox service with a fixed monthly price of $29, regardless of the mail volume you'll receive. One thing to note is that Incfile only receives large envelopes and letters, not boxed packages. 

Incfile also offers business registration services. With it, you can register four company types, and those are LLC, C corporation, S corporation, and nonprofit. You won't need to pay anything for LLC registration apart from a state fee, making Incfile a great option for anyone looking to start a limited liability company. 

Here, you can choose between three plans. They come with different prices, but keep in mind that you'll have to pay a state fee, which differs from one US state to another, regardless of the plan you pick. The cost of each package is as follows:

• Silver: $0
• Gold: $199
• Platinum: $299

Overall, Incfile is among the cheapest virtual mailbox providers, with an approachable price and a rich feature set to go with it.

Firstbase is among the best virtual mailbox options for entrepreneurs around the world. It boasts good geographic availability with only a few dozen restricted countries. And this first-class service has products catering to new and existing businesses.

If you choose Firstbase Mailroom for your business correspondence, you can access your mail via any device, wherever you are. Also, Firstbase maintains high security and confidentiality standards, and it has been authorized by USPS to handle sensitive mail, so you can be sure that your correspondence is in good hands. 

The sign-up process is simple - you'll have to fill out the necessary company information and choose a location for your virtual address. Firstbase scans all your mail before uploading it in PDF format, giving you access to it online.

Furthermore, if you’re looking to start a business, the company also has Firstbase Start and Firstbase Agent in store for you. You'll need to pay a one-time $399 fee to start a US business with the Start plan, which is accompanied by a 60-day money-back guarantee. Meanwhile, the registered agent service will set you back $99 per year, and it’s available in all 50 states.

Another reason why many users think this is the best virtual mailbox service for any business is its rewards network. Some rewards worth noting include the following:

• Intercom is the customer communications platform that helps you increase your sales by engaging buyers through personalized messaging. This feature costs you nothing during the first year, while you get 50% off in the second year, and a 20% discount for every following year. 
• Amazon Web Services offers affordable and reliable cloud computing services through data centers in the US, Europe, Australia, Brazil, Japan, and Singapore. By going through Firstbase, you can get $5,000 in AWS credit.
• Zendesk is a popular customer relationship management company, and you can get the first six months of Zendesk Suite and Zendesk Sales for free through Firstbase. 
• Lano can help you hire remote workers and process payrolls if you wish to build an international team. This reward provides you with a 10% discount if you have five to ten employees and a 20% discount if you have more.

PostScan Mail is one of the leading virtual mailbox providers, with almost ten years of experience and thousands of satisfied clients. It was established in 2012 and designed to digitize postal mail worldwide. 

Whether you’re looking for a registered agent service or a business virtual address, PostScan Mail has you covered with its 400+ locations. PostScan Mail is widely regarded as the best US virtual mailbox service thanks to its real US street addresses included in all of its plans. Aside from the US, it also offers international addresses in Canada, the Czech Republic, Switzerland, the United Kingdom, Grenada, and Singapore. 

When it comes to pricing, things are pretty straightforward as there are only three packages to choose from - Starter, Standard, and Premium. The Starter package costs $15 per month and covers 30 incoming mail items, five items that can be opened and scanned, and one recipient. The Standard plan has a $20/month price tag, which buys you 60 incoming mail items, ten open and scan items, and two recipients. The Premium plan costs $30/month and covers 120 incoming mail items, 20 open and scan items, and six recipients. You can try out the service risk-free thanks to a 30-day money-back guarantee.

In addition to its regular functionalities, some of the advanced features include:

• Mail item consolidation and package forwarding
• Unlimited recycling of junk mail
• Email notifications for new mail and packages received
• Shipment tracking and delivery updates
• Automated inbound mail scanning
• Free package storage for seven days and mail storage for 30 days

PostScan Mail is also regarded as the best virtual mailbox app because it’s easy to use and free to download on Android and iOS devices.

Traveling Mailbox is another feature-rich virtual mailbox provider with ten years of experience. Its journey started in 2011, and today, the company has over 4.9 million documents scanned and more than 50,000 pounds of mail shredded. 

The service includes mail forwarding, mail storage, post mail scanning, mail filtering, secure mail shredding, and check deposits. The QuickScan feature grants you access to your mail within minutes, and you can request for all the documents to be converted to a digital format so that they can be viewed remotely. The service also allows you to create folders where you can keep your mail organized. And you don’t have to worry about storage space as Traveling Mailbox offers unlimited cloud storage for all your scanned mail and PDFs.

Although there is no shortage of virtual mailbox & business address providers available, not many of them integrate with other services as well as Traveling Mailbox. It allows you to send your PDF files to Google Drive, OneDrive, Dropbox, Bill.com, and Evernote. 

Here is a breakdown of the pricing plans:

• Basic Plan: $15/month
• Extended Plan: $25/month
• Small Business Plan: $55/month
• Enterprise Standard: $99/month
• Enterprise Custom: custom pricing

All the plans include free mail shredding, junk mail filtering, and unlimited cloud storage, but there are a few notable differences. With the Basic plan, you can receive up to 40 envelopes. You also get 35-page scans and three mailbox recipients per month. Meanwhile, the advanced plan covers 100 incoming envelopes, 80-page scans, and rolls over unused envelopes and scans to the following month. All these features are accessible through mobile apps for Android and iOS devices.

US Global Mail is a Texas-based provider known for its affordable and efficient solutions. Established in 1999, it's one of the oldest virtual mailbox services on the market. If you’re a digital nomad or a traveler that just needs a physical address, US Global Mail is an excellent choice. However, if you need a professional business address, you might want to look elsewhere as this provider offers only one location in Houston, Texas. 

US Global Mail’s services include more than just a regular virtual mailbox, which is why it’s on our list of the best virtual mailboxes. The company also offers mail forwarding and enterprise mail management to all large businesses. Some of its most prominent clients include Netflix, AIG, and Chubb.

US Global Mail offers two personal and one business plan.

• Basic Plan: $14.99/month or $9.99/month with the yearly plan 
• Plus Plan: $19.99/month or $14.95/month with the yearly plan
• Business Plan: $34.99/month or $29.95/month with the yearly plan

The Basic plan includes one name on the account, a free check deposit service, and 45 days of free mail storage. With the Plus plan, you can add multiple family members to the account, use the free check deposit service, 90 days of free mail storage, and have up to 80% off on shipping rates. The Business plan also allows you to add family members, as well as companies to your account, send or receive unlimited mail, ship physical mail, and have 180 days of free physical mail storage. One of its flaws is that it doesn’t have a mobile app.

Founded in 2004, Earth Class Mail enables thousands of clients to access their mail online. Some of their more prominent clients include Reddit, Lyft, and Zapier. But if you’re searching for the best international virtual mailbox, you should look elsewhere, as Earth Class Mail doesn’t offer any international addresses. On the other hand, the vast US address network covers everything from Alaska and Illinois to Arizona and Massachusetts.

The service allows users to automate labor-intensive processes like scanning, forwarding, secure shredding, and check deposits. The automatic scanning option can be extremely useful. Once you forward the documents you need scanned, they’re converted into high-resolution PDFs and sent back to you. You can sync those documents with your cloud storage, forward physical copies, or authorize additional users. With the secure shredding option, you can request for all your opened and scanned documents to be shredded. You can even adjust your settings to automatically shred any unwanted mail.

There are various factors to consider when choosing the best virtual mailbox service for individuals and businesses, and pricing is one of them. Earth Class Mail has two price categories: MailBox Plans for individuals and small offices and MailRoom Plans for businesses and enterprises. 

The MailBox Plans offer three options:

• Personal MailBox for travelers and remote professionals is $19/month
• Shared MailBox for families and groups of travelers is $29/month
• Premium MailBox for small organizations and offices is $79/month

The MailRoom plans include:

• Startup Mailroom for small businesses for $139/month
• Business Mailroom for medium to large businesses for $229/month
• Enterprise Mailroom for enterprises from $459/month

Whichever plan you choose, you can access the mailbox from your mobile device and manage all your important tasks on the go.