Affiliate & Editorial Disclosure

OnPay | Reviews by SmallBizGenius

ByJulija A.
July 11,2022
We form affiliate partnerships with some of the companies mentioned in our reviews, which means we may get a small monetary compensation every time you purchase a product using the links on our website. This does not influence the contents of our reviews. Learn more by reading our Affiliate disclosure.

Time is money, and nobody knows this better than business owners. That said, any app or platform that saves time and allows you to focus on your clients is a welcome addition to any entrepreneur’s toolset. 

OnPay does just that and does it well. Its payroll service is comprehensive and comes at an affordable price, which is why many small and mid-sized businesses in the US use it.

Most of OnPay’s reviews are positive, so we decided to take a closer look and see for ourselves if this praise is justified.

Score:
A-

30-day free trial One pricing plan available Monthly subscriptions cost $36 + $4 per employee

pros thumb up Pros
  • Affordable price
  • HR features
  • Unlimited payrolls
  • Guaranteed tax compliance
  • BBB Rating: A+
cons thumb down Cons
  • No time-tracking feature
  • Doesn’t have a mobile app

About the Company

OnPay was founded in 2011 and is headquartered in Atlanta, Georgia. Its founder, Jesse Burgess, decided to streamline the service using a cloud-based platform that now ranks among the best payroll software available.

Today, OnPay has more than 10,000 customers in the United States. Its clients are mostly accounting firms and small to medium-sized businesses.

It started as a payroll service provider, but now OnPay’s features are more extensive and will help make your business run more efficiently. Trustpilot gives it excellent reviews, and the company has an A+ rating on the BBB site.

Payroll 

The company got its positive reputation largely due to its excellent payroll service, providing an efficient, user-oriented platform. Payroll usually involves sifting through tons of employee data and can be time-consuming, which is what OnPay aims to streamline.

OnPay’s dashboard allows you easy access to relevant information by opening additional screens and panels. Once you get the info you need, you can simply shut them down and continue working on the main screen, with no backtracking.

OnPay’s payroll software also offers a lot of customization options when it comes to setting up the payroll schedule. There are no limits on payroll runs, so you can tweak your schedule all you want and not worry about added fees. You can set it up so it works for your full-time, part-time, and contract employees.

You can also choose how you wish to pay your employees - with prepaid debit cards, paper checks, or a deposit in their bank account. Employees get an automatic alert that lets them know when they will get paid.

Onboarding can be difficult and time-consuming, especially if you have a lot of new hires. The platform includes an option for employees to do the onboarding process by themselves. They can enter pertinent data such as salary, working hours, position, and schedule.

HR Platform

Over the past couple of years, OnPay has brought new features to its HR service, expanding its feature set and getting ready to compete with the best HR platforms currently on the market.

OnPay’s HR platform now has a separate dashboard from its payroll feature. You can use it to view pending tasks for employees, send offer letters, and collect electronic signatures.

Meanwhile, the “Employee Time Off” feature shows you who’s in the office and who’s about to take leave, and it also has a chat option for employees to communicate with admins regarding their schedules.  

There’s a separate employee portal that they can access with important data like W-2 and 1099 forms, pay stubs, and PTO. Those going through onboarding will have their task reminders on the board. The employees can also use OnPay to review their performance sheets.

Benefits 

OnPay can also act as a broker, as it is registered as a health insurance brokerage in all 50 US states. You can use the platform to set up employees’ health insurance or retirement plans. 

If you intend to use OnPay’s payroll services but already have a different provider, there’s no need to worry; OnPay will automatically migrate your employee data to its platform at no extra cost. 

Integrations 

Although it provides a first-class payroll service, OnPay’s benefits don’t include some important features you’d want when running a business.

For instance, there isn’t a time-tracking feature on its platform. So, if you want to track your employees’ performance, you’ll have to integrate OnPay with employee monitoring software.

OnPay does a great job of integrating its service with major accounting programs like QuickBooks and Xero. And as QuickBooks holds 80% of the market, chances are, if you’re a business owner, you’re already using its service. 

The company has a step-by-step guide on how to sync the two accounts. The QuickBooks time-tracking feature gets imported to your OnPay account, and you can use it through the HR dashboard.

Pricing     

OnPay keeps its pricing simple. Unlike some of the competition, it has only one pricing plan. The base monthly subscription costs $36, plus an additional $4 for every employee, and you get a complete service no matter how few or how many employees you have.

Moreover, you get billed only for the employees who get paid in that month. You’ll stop paying the additional fee for contract or seasonal workers who finished working for your company.

OnPay offers a promotional 30-day free trial to new users, and it also has a useful slider feature on its website that you can use before you open your account. The slider lets you calculate the exact cost based on the number of employees. 

Customer Service

OnPay’s payroll software is easy to navigate and use, and if you run into any issues, you can easily get in touch with customer support.

OnPay representatives can be reached via phone from 9 a.m. to 8 p.m. ET, Monday to Friday. On top of that, there is a useful chatbox on the website, and you can contact customer support through email as well.

There is also an extensive knowledge base on the site that covers a wide range of relevant topics. You’ll find them sorted into categories: payroll, tax resources, HR, benefits & compliance, employers only, and accountants & bookkeepers. You can find forms relevant to all 50 US states, information concerning current HR regulations, guides on how to navigate different tools on your OnPay account, and much more.

All in all, OnPay customer service is reliable and responsive, and it won’t leave many customers wanting.

Summary 

We’ve given you an unbiased look at one of the top-rated payroll and HR platforms on the market to see if it is as good as some of the online reviews claim. And after going through its features, we can honestly say the OnPay payroll service is hard to fault.

It is flexible and easy to use. Its pricing is clear and attractive compared to the competition. And the best part is that you get the full service straight away, no matter the size of your business.

And now, OnPay is further developing its HR platform, so it will only get better with time. As for the features that it lacks, it makes up for them through apt integration of top-notch software.

FAQ
Does OnPay have an app?

OnPay doesn’t have a mobile app, but its platforms are optimized for mobile phones. If you log in using your mobile phone or tablet, you will get access to all features.

Can you file taxes on OnPay?

Yes, OnPay automatically deducts the necessary payroll taxes. It also files taxes at the end of the year. OnPay guarantees its tax solutions are 100% compliant with state and federal law. Furthermore, OnPay’s website has payroll tax information about all 50 US states.

Is OnPay a good company?

Most OnPay reviews suggest that this is a reliable company that provides a good service at an affordable price. Small businesses and accountants primarily use it. Its main asset is its payroll service software.